6-27-11

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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

June 27, 2011

The Alleghany County School Board held its regular meeting on June 27, 2011 at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT: R. Joe Anderson; T. Troy Barbour, Vice Chairman; Stacey P. Bryant, Chairman; Robert A. Fridley; Patsy G. McKinney; and Norman L. Persinger. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: William W. Angle

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Bryant announced the following addition to the agenda:

1. Agenda item #11-300, “Resolution of Congratulations on the 75th Anniversary of Virginia State Parks and Douthat State Park.” This is an action item and will be inserted after agenda item #11-271.

(11-263) APPROVAL OF MINUTES OF MAY 16, 2011 REGULAR MEETING

MOTION: That the Board approve the minutes of the May 16, 2011 regular meeting.
MOTION:Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(11-264) SCHOOL BOARD COMMENDATIONS

ALL REGION III BASEBALL FIRST TEAM Taylor Carter and Cody Nida
ALL REGION III BOYS’ 400 METER CHAMPIONLeonta Gorham

(11-265) REMARKS BY GENE WRIGHT REGARDING ALLEGHANY HIGH SCHOOL SWIM TEAM

Mr. Wright presented information regarding a proposal from parents to have the board approve an Alleghany High School swim team. He noted the YMCA has agreed to the use of their facilities and coaches if the following terms are met: (1) AHS swim team would hold practices at the same time as the YMCA swim team, (2) AHS swim team students would be members of the YMCA, (3) Each AHS student would be responsible for paying a $125 fee per swim season with financial assistance being made available to those who qualify, and (4) Each AHS swim team student would provide their own equipment, i.e. swimsuits and caps, etc. Mr. Wright also explained that parents of swim team students would provide transportation. A copy of Mr. Wright’s handout is attached.

(11-266) REMARKS BY GARY PRICE REGARDING WATER LINE EASEMENT FROM CLIFTON FORGE LITTLE LEAGUE

Mr. Gary Price asked the Board to grant an easement along the westernmost property line of Sharon Elementary School so that the Clifton Forge Little could run a water line to their baseball field that is located adjacent to the property. He explained that access to water would allow the organization to install restrooms and to offer full concessions. Mr. Prince noted that Vess Survey Co. has set the property lines and that the work would be completed by JJ Contracting. He also reported that the Alleghany Water Board and Board of Supervisors had approved the project and had waived all tap fees. A copy of Mr. Price’s letter is attached.

(11-267) SCHOOL BOARD MEMBER COMMENTS

Mr. Anderson offered a brief report on the Jackson River Governor’s School. He stated he was pleased to report enrollment had increased from 38 to 65 students since last year. Mr. Anderson also noted that Mr. Eddie Graham has been reappointed as the director. Mr. Anderson encouraged parents and students to utilize the Governor’s School.

Mr. Fridley thanked Dr. Campbell and staff for another successful school year. He asked Mr. Higgins to commend the maintenance staff for the great job they do in maintaining the buildings.

Dr. Campbell echoed Mr. Fridley’s comments and commended her staff for another tough but successful school year.

Chairman Bryant congratulated the students on their commendations and thanked them for representing our school division so well. She thanked Mr. Wright for his comments and stated a recommendation would need to come from Mr. Vaughan and Mr. Hutchison for a swim team. She thanked Mr. Price for his time and comments and stated the Board would consider his request. Chairman Bryant thanked the staff for a successful school year and she thanked the Board of Supervisors for their provision of the Federal Education Jobs Funds so that the Board could award school employees a one-time bonus.

BUDGET AND FINANCE

(11-268) BUDGET REPORT

School Operating Fund

$3,118,941.29

School Textbook Fund

$766,667.01

Alleghany Foundation Nursing Grant

$95,874.26

Governor’s School

$32,874.97

Scholarship

$81,429.98

Alleghany Foundation Mental Health Initiative

$6,439.42

Grand Total

$4,102,226.93

(11-269) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mr. Barbour
SECOND: Mr. Persinger
ROLL CALL VOTE: Unanimous

(11-270) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He noted an ending net cash balance of $444,285.

(11-271) JACKSON RIVER TECHNICAL CENTER EMPLOYEE BONUSES

Dr. Campbell recommended that the Board approve an appropriation of $24,770 from the Federal Education Jobs Funds to Jackson River Technical Center. She explained that this appropriation represented 80% of a 3% bonus.

MOTION: That the Board approve using Federal Education Job Restoration funds to award a one-time three percent bonus to all Jackson River Technical Center employees, as presented and recommended by the Superintendent.
MOTION: Mr. Fridley
SECOND: Mrs. McKinney
ROLL CALL VOTE: Mr. Anderson - YES Mr. Fridley - YES
Mr. Angle - ABSENT Mrs. McKinney - YES
Mr. Barbour - YES Mr. Persinger - NO
Mrs. Bryant – YES
5 -YES 1 - ABSENT 1 – NO

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(11-300) RESOLUTION OF CONGRATULATIONS ON THE 75TH ANNIVERSARY OF VIRGINIA STATE PARKS AND DOUTHAT STATE PARK

MOTION: That the Board approve a resolution to congratulate Virginia State Parks and Douthat State Park on its 75th Anniversary, as presented.
MOTION: Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(11-272) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

11:45 a.m., June 28 – Joint Board of Control at JRTC
6 p.m. July 11 – Year-end close-out, annual re-organization, and regular meeting
at Central
July 26 - VSBA Governor’s Conference on Education in Richmond

Monday, August 8 – Regular meeting at Central Office Complex (pending 2011-2012
calendar approval on July 11)

July monthly calendar

(11-273) PROPOSED 2011-2012 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS

Dr. Campbell noted a draft calendar was provided in their agenda packet and to contact her with any conflicts. Mr. Persinger asked if there would be a work session in September since it was not included on the calendar. Dr. Campbell replied there would be a work session and the draft calendar would be revised. The final calendar will be presented for approval at the July 11 meeting.

(11-274) JACKSON RIVER TECHNICAL CENTER ANNUAL REPORT

Mr. Jeff Alleman reviewed the attached Educational Technology Center report.He stated approximately 602 trouble tickets were completed. Mr. Alleman explained that ETC handles work orders remotely whenever possible. Mr. Glenn Spangler, director, reviewed the attached annual report. Mr. Wayne Persinger reviewed the attached Alternate Placement Program report. He noted 28 students graduated from the program and 3 students received their GED. He added 5 students were dropped from the program because of attendance or behavior issues.

(11-275) FEDERAL PROGRAMS CONSOLIDATED GRANT APPLICATION FOR 2011-2012

Mary Jane Mutispaugh, Director of Instruction, presented the 2011-2012 Local Consolidated No Child Left Behind grant application for approval. She explained that the plan includes $756,393.02 in anticipated funds from Title IA, Title ID, and Title IIA. In addition it includes consortium agreements for Title IC and Title III.

MOTION: That the Board approve the submission of the Federal Programs Consolidated Grant Application for 2011-2012, as presented.
MOTION:Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-276) ANNUAL STATE TECHNOLOGY FUNDING RESOLUTION

Ms. Mutispaugh presented the State Technology Funding Resolution for Series XIVirginia Public School Authority technology funds. The amount of these funds is $282,000.

MOTION: That the Board approve the Annual State Technology Funding Resolution, as presented.
MOTION: Mr. Anderson

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

(11-277) APPROVAL OF MATHEMATICS TEXTBOOK PURCHASES

Ms. Mutispaugh presented the recommendation for the purchase of Mathematics textbooks pending final approval by the state board of education at its July meeting. The cost of textbooks is $197,410.

MOTION: That the Board approve the purchase of the state approved Mathematics textbooks, as presented.
MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-278) APPROVAL OF GIFTED EDUCATION ADVISORY COMMITTEE FOR 2011-2012

Ms. Mutispaugh presented recommendations for the Local Advisory Committee on Gifted Education for the 2011-2012 school year.

MOTION: That the Board approve the Local Advisory Committee for 2011-2012, as presented.
MOTION:Mr. Fridley
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(11-279) CONSIDER REVISIONS TO 2011-2012 ACADEMIC CALENDAR

Ms. Mutispaugh presented revisions to the academic calendar for 2011-2012. She noted that the revision will pilot the use of bank time for up to two days per semester if time is missed for inclement weather.

MOTION: That the Board approve the revisions to the 2011-2012 academic calendar to allow the use of bank time, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-280) APPROVAL OF SCHOOL IMPROVEMENT 1003(A) GRANT POSITION

Ms. Mutispaugh presented the 1003a School Improvement grant application for approval. She explained that the $81,300 in federal funds will be utilized to support school improvement efforts at Mountain View Elementary School through the employment of a literacy coach.Ms. Mutispaugh noted that the position would be filled only as long as federal funds are available.

MOTION: That the Board approve the School Improvement 1003a Grant position, as presented.
MOTION:Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(11-281) AUTHORIZATION TO OFFER STUDENT ACCIDENT INSURANCE SERVICES IN SCHOOLS

Mr. Keven Rice recommended that First Service Insurance, Incorporated (underwritten by Markel Insurance Company) be selected as the sole-source provider of voluntary student accident insurance.

MOTION: That the Board approve First Service Insurance, Inc. as the sol-source provider of voluntary student accident insurance to students, as presented.
MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-282) ANNUAL HOMEBOUND REPORT

Dr. Heath, Director of Special Education, presented the Annual Homebound Report to the School Board. She explained that the homebound report for the 2010-2011 school year reflects a 24% reduction in the cost of services since the 2009-2010 school year and an overall 45% reduction in the number of students served from the 2008-2009 school year.

(11-283) PURCHASE OF SMART BOARDS

Dr. Elizabeth Heath presented the proposal to purchase fifteen SMART Boards for the middle school and high school. She explained that The SMART board is a hands-on interactive white board which enables teachers to access thousands of peer-reviewed SMART lessons designed to improve learner outcomes and that these interactive SMART boards would be purchased with ARRA funds.

MOTION: That the Board approve the purchase of fifteen SMART Boards for Clifton Middle School and Alleghany High School, as presented.
MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-284) PURCHASE OF LAPTOPS FOR SPECIAL EDUCATION TEACHERS AND STUDENTS

Dr. Elizabeth Heath presented the proposal to purchase thirty-four laptop computers for the special education teachers in the division. She explained that this purchase would provide one laptop for each special education teacher and one for use with students receiving occupational therapy services. Dr. Heath noted that ARRA funds would be used for this purchase.

MOTION: That the Board approve the purchase of thrity-four laptops for Special Education teachers and students, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-285) PURCHASE OF SCOREBOARD FOR ALLEGHANY HIGH SCHOOL

Mr. Kenny Higgins, Director of Administrative Services, presented a proposal to contribute $25,000 toward the purchase of a new scoreboard for the Alleghany High School football field. He explained that the remaining $29,408.60 of the total cost of $54,408.60 would be borne by the Mountaineer Athletic Club. Mr. Higgins noted that Time Technologies, Inc. was the lowest bidder.

MOTION: That the Board approve $25,000 to purchase the scoreboard at Alleghany High School, as presented.
MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(11-286) PURCHASE OF SCHOOL BUS

Mr. Higgins requested approval for the purchase of a 77 passenger bus at a total cost of $77,363.He noted Puff, Inc. was the lowest bidder. Mr. Higgins explained that this was the third bus to be purchased and that this purchase was included in the 2010-2011 operating budget.

MOTION: That the Board approve the purchase of a 77 passenger bus, at a total cost of $77,363, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-287) AWARD BID FOR RESEALING FOAM ROOF AT ALLEGHANY HIGH SCHOOL

Mr. Higgins offered cost information to reseal the foam roof at Alleghany High School. After discussing the possible costs, Board members tabled the request until a final cost could be determined.

MOTION: That the Board table this item until further information is obtained.
MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(11-288) AWARD BID FOR CUSTODIAL SUPPLIES

Mr. Higgins recommended XPEDX for chemical supplies at a cost of $269.64/unit. He recommended Oliver Distributing Company for non-chemical supplies at a cost of $276.37/unit.

MOTION: That the Board approve XPEDX for custodial chemical supplies and Oliver Distributing Company for non-chemical supplies, as presented.
MOTION:Mr. Fridley
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(11-289) REPORT ON PROPOSED PRICE INCREASES FOR SCHOOL LUNCHES FOR 2011-2012

Mr. Higgins stated school lunch prices are going to be required to increase due to the Healthy, Hunger-Free Kids Act of 2010 program. He explained that in order to be in compliance with this Act, student and adult lunch prices will have to increase by five cents and the cost of a la carte items will have to increase by ten cents. Mr. Higgins did stress that breakfast prices would not be impacted by the change in this federal law. Dr. Campbell noted that the price increases are not optional if the school division is to continue to receive federal school lunch funds.

MOTION: That the Board approve the price increases for school lunches for 2011-2012, as presented.
MOTION:Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-290) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported on the following upcoming projects: (1) Outdoor tracks at AHS and CMS (2) Demolition of the condemned house at Falling Springs Elementary (3) Replacement of the fence around the football facilities at Alleghany High School, and (4) Granting an easement to the Clifton Forge Little League for water at the Sharon Elementary ball field location.

FIELD TRIP REQUESTS:

(11-291) UP TO 8 AHS BAND STUDENTS TO WESTERN CAROLINA UNIVERSITY,
CULLOWHEE, NC, JULY 10-14, 2011

MOTION: That the Board approve the field trip, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

POLICY REVISIONS:

(11-292) REVISIONS BASED ON RECOMMENDATIONS FROM VSBA POLICY SERVICES AND ADMINISTRATION

Dr. Campbell stated all the policies come with her recommendation except for Policy JFCD. She explained Policy JFCD, “Weapons in School”, has always referenced a three inch blade and VSBA is now recommending a two and one-half inch blade. Dr. Campbell recommended the VSBA version not be adopted and the policy remain as it currently is.

MOTION: That the Board approve all the policy revisions in the packet, with the exception of Policy JFCD,
as recommended by the Superintendent.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-293) COMMUNICATIONS

Alleghany County Public Schools Standard Scheduling Day, 2011-2012

CLOSED SESSION

(11-294) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2,
SPECIAL AWARDS 2.2-3711.A.10, AND CONSOLIDATION 15.2-2907-D.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters,
Special Awards, and Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1,
2.2-3711.A.2, 2.2-3711.A.10, and 15.2-2907-D.
MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous
TIME: 8:10 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME:9:52 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Mr. Anderson - YES Mr. Fridley - YES
Mr. Angle - ABSENT Mrs. McKinney - YES
Mr. Barbour - YES Mr. Persinger - YES
Mrs. Bryant – YES
6 -YES 1 - ABSENT 0 - NO
TIME: 9:53 p.m.

____________________________________ _________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(11-295) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as recommended by the Superintendent.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-296) SUMMER SCHOOL STAFF APPOINTMENTS

MOTION: That the Board approve the summer school staff appointments, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(11-297) DISCUSS EMPLOYEE BONUSES

Dr. Campbell stated this agenda item was a follow-up from the June Board meeting where a retiree requested all retirees receive the one-time employee bonus. Dr. Campbell concluded, based on feedback from the School Board, a bonus for retirees will not be approved. Mr. Persinger asked if a clause could be added to contracts stating newly hired employees will not eligible for bonuses or incentives. Dr. Campbell stated she would seek the advice of Pat Lacy, School Board attorney and report his recommendation back to the Board.

PUPIL PERSONNEL

(11-298) DISPOSTION OF PUPIL PERSONNEL CASES

Case #11-55 did not attend the meeting and therefore, was not discussed in closed session.

MOTION: That the Board approve the pupil personnel actions in cases #11-44, #11-45, and #11-56,
as discussed in closed session.
MOTION:Mr. Anderson
SECOND: Mrs. McKinney
ROLL CALL VOTE: Mr. Anderson - YES Mr. Fridley - ABSTAIN
Mr. Angle - ABSENT Mrs. McKinney - YES
Mr. Barbour - YES Mr. Persinger - YES
Mrs. Bryant – YES
5 -YES 1 - ABSENT 0 – NO 1 - ABSTENTION

OTHER BUSINESS

(11-299) RESOLUTION TO NOMINATE RECIPIENT FOR VSBA MEDIA HONOR ROLL

MOTION: That the Board nominate Darrell Gleason of The Virginian Review to the VSBA Media Honor Roll, as discussed in closed session.
MOTION:Mr. Barbour
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(11-300) ADDITION to agenda

Agenda item #11-300; “Resolution of Congratulations on the 75th Anniversary of Virginia State Parks and Douthat State Park”, was added at the beginning of the meeting.

Chairman Bryant requested a motion to add item #11-301, “Renewal of the Superintendent’s Contract” to the agenda.

MOTION: That the renewal of the Superintendent’s contract be added to the agenda.
MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(11-301) RENEWAL OF THE SUPERINTENDENT’S CONTRACT

MOTION: That the Superintendent’s contract be renewed effective July 1, 2011 through June 30, 2015, as discussed in closed session.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Mr. Anderson - YES Mr. Fridley - YES
Mr. Angle - ABSENT Mrs. McKinney - NO
Mr. Barbour - YESMr. Persinger - NO
Mrs. Bryant – YES
4 -YES 1 - ABSENT 2 – NO

ADJOURNMENT

MOTION: That the June 27, 2011 regular meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 10:10 p.m.

_______________________________________ _____________________________

Chairman, Alleghany County School Board Clerk