7-12-2010

 

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

YEAR-END CLOSEOUT/ REORGANIZATION AND REGULAR MEETING OF

THE ALLEGHANY COUNTY SCHOOL BOARD

July 12, 2010

The Alleghany County School Board held its year-end closeout /reorganization and regular meeting on July 12, 2010, at 6:00 p.m. at Central Office Complex in Low Moor, VA.

PRESENT: R. Joe Anderson; William W. Angle; Stacey P. Bryant; T. Troy Barbour; Robert A. Fridley; Patsy G. McKinney; and Norman L. Persinger. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Dr. Campbell presided as chairman pro tempore and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

ELECTION OF CHAIRMAN

In her capacity as chairman pro tempore, Dr. Campbell asked for nominations for Chairman. Mr. Barbour nominated Mrs. Bryant as Chairman. Hearing no other nominations, Dr. Campbell asked for a motion to close the nominations.

MOTION: That the nominations for Chairman of the Alleghany County School Board be closed.

MOTION:Mr. Anderson
SECOND:Mr. Fridley
ROLL CALL VOTE: Unanimous

MOTION: That Mrs. Stacey Bryant be elected as Chairman of the Alleghany County School Board.

MOTION:Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

ELECTION OF VICE CHAIRMAN

Chairman Bryant asked for nominations for Vice-Chairman.Mr. Anderson nominated Mr. Barbour as Vice-Chairman. Hearing no other nominations, Chairman Bryant asked for a motion to close the nominations.

MOTION: That the nominations for Vice-Chairman of the Alleghany County School Board be closed.

MOTION:Mr. Angle
SECOND:Mr. Anderson
ROLL CALL VOTE: Unanimous

MOTION: ThatMr. Barbour be approved as the Vice-Chairman of the Alleghany County School Board.

MOTION:Mr. Fridley
SECOND:Mr. Angle
ROLL CALL VOTE: Unanimous

ELECTION OF CLERK

MOTION: That Dr. Campbell serve as Clerk of the Board.

MOTION: Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE:Unanimous

ELECTION OF DEPUTY CLERK

MOTION: That Mrs. Lorie Bess and Ms. Mary Jane Mutispaugh serve as Deputy Clerks.
MOTION:Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

DESIGNATION OF RECORDERS

Chairman Bryant, upon recommendation of the Superintendent, designated Mrs. Lorie Bess and Mrs. Mary Jane Mutispaugh to serve as recorders.

APPOINT FOUR REPRESENTATIVES TO JACKSON RIVER TECHNICAL CENTER JOINT BOARD OF CONTROL

Chairman Bryant volunteered herself and appointed Mr. Anderson, Mr. Barbour, and Mr. Persinger as Alleghany County Public School representatives to the Jackson River Technical Center Joint Board of Control.

APPOINT REPRESENTATIVES TO JACKSON RIVER GOVERNOR SCHOOL EXECUTIVE COMMITTEE

Chairman Bryant appointed Mr. Anderson as the Alleghany County Public School representatives to the Jackson River Governor’s School Executive Committee.

APPOINT DELEGATE AND ALTERNATE TO VSBA DELEGATE CONVENTION

Chairman Bryant appointed Mr. Anderson as voting delegate and herself as alternate to represent Alleghany County Public Schools during the 2010 Virginia School Board Association convention in November.

APPOINT REPRESENTATIVES TO ALLEGHANY COUNTY COMMUNICATIONS COMMITTEE

Chairman Bryant appointed Mr. Barbour and herself to serve as representatives to the Alleghany County Communications Committee.

(11-01) APPROVAL OF MINUTES OF JUNE 21, 2010 REGULAR MEETING

MOTION: That the board approve the minutes of the June 21, 2010 regular meeting as presented.

MOTION:Mr. Barbour
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

POLICY REVISIONS:

(11-02) pOLICY REVISIONS RECOMMENDED BY ADMINISTRATIVE STAFF AND/OR VSBA

The board approved revisions to the following policies: BBFA, BDA, CBB, GCBEB, GCB, GCCB, GCE, GDG, GDPD, and KBA-R.

MOTION: That the board approve the policy revisions as presented.

MOTION:Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-03) CALENDAR INFORMATION
Dr. Campbell reminded the board of the following meetings:

-6 p.m., Monday, August 9 – Regular monthly meeting at Central Office Complex

-8:30 a.m., August 16, 2010 – Division wide-convocation at Clifton Middle School
-Thursday, August 19, 2010 – VSBA workshop in Charlottesville

(11-04) INVITATION TO ATTEND AUGUST 16, 2010 DIVISION-WIDE CONVOCATION

(11-05) ANNUAL REPORT ON ENERGY MANAGEMENT OUTCOMES

Mrs. Gayle McCue, Energy Manager, presented the energy management results for the 2009-2010. Ms. McCue presented a summary of electricity and heating oil consumption and referenced the savings the division has realized since the 2002-2003 base year. She noted since the 2002-2003 base year, Alleghany County Public Schools has realized accumulated savings of $716,859 in electrical costs and $735,832 savings in fuel costs for a combined energy savings of $1,452,691. She added the roof coatings at Callaghan Elementary and Alleghany High School have greatly impacted energy efficiency for those buildings. Ms. McCue also explained that she expects notable savings from the replacement of windows and doors at Alleghany High School.

(11-06) ANNUAL REPORT ON STUDENT ATTENDANCE

Jan Hobbs, director of student programs, presented a preliminary report on school attendance for the 2009-2010 school year. The NCLB attendance benchmark is 94%. All schools have met or exceeded this rate with the exception of AHS. However, attendance is not used as an AYP standard at AHS.

(11-07) CONSIDER APPROVAL OF PHYSICAL EDUCATION PROGRAM (PEP) GRANT APPLICATION

Ms. Gwen Bagley, CEO Director of YMCA, asked the school board to approve the submission of the Carol M. White Physical Education Program (PEP) grant. She explained that the PEP grant provides funding to schools and community-based organizations to initiate expand or enhance physical education programs for students in kindergarten through 12th grade.

MOTION: That the board approve the application for the Physical Education Program grant, as presented.

MOTION: Mr. Fridley
SECOND:Mr. Angle
ROLL CALL VOTE: Unanimous

FIELD TRIP REQUEST:

(11-08) ALL OVERNIGHT AND OUT-OF-STATE TRIPS ASSOCIATED WITH VIRGINIA HIGH SCHOOL LEAGUE, DESTINATION IMAGINATION AND DISTRICT/REGIONAL/STATE/HONORS BAND AND CHORAL COMPETITIONS

MOTION: That the board approve all overnight and out-of-state trips associated with Virginia High School
League, Destination Imagination and district/regional/state/ honors band and choral competitions as presented.

MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(11-09)PROVISION OF THE VIRGINIA FREEDOM OF INFORMATION ACT

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Campbell reminded school board members that they are to read and familiarize themselves with the provisions of the Virginia Freedom of Information Act. A copy of the Freedom of Information Act was provided to all board members.


(11-10)PROVISION OF THE VIRGINIA CONFLICT OF INTEREST ACT

Dr. Campbell noted this is code, not a recommendation of the VSBA. Dr. Campbell stated that the Virginia School Boards’ Association also recommends that school board members read and familiarize themselves with the Virginia Conflict of Interests Act. She said the essential elements of the Act can be found in the Alleghany County School Board Policy BBFA. A copy was provided to all board members.

(11-11)PROVISION OF THE VIRGINIA PUBLIC RECORDS ACTS

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Campbell reminded school board members that they are to read and familiarize themselves with the provisions of the Virginia Public Records Act. A copy of the Virginia Public Records Act was provided to all board members.

(11-12) LOCATION OF ALLEGHANY COUNTY SCHOOL BOARD POLICY MANUALS

Dr. Campbell reported that copies of the Alleghany County School Board Policy Manual are available to the public at the central office at 100 Central Circle, Low Moor, VA, in each school’s office and library, and at the public libraries in Covington and Clifton Forge. She added the policy manual is also available on the school website, per state statutory requirement.

(11-13)ACCEPTANCE OF VSBA CODE OF CONDUCT

Mr. Barbour read the Code of Conduct. Dr. Campbell asked all Board members who agreed with the Code of Conduct to please sign the form. There were no questions from the Board.

MOTION: That the VSBA Code of Conduct be adopted as presented.

MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Mr. Anderson-YES Mr. Fridley -YES
Mr. Angle-YES Mrs. McKinney-YES
Mrs. Bryant-YES Mr. Persinger-YES
Mr. Barbour-YES

(11-14) 2010-2011 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS

Dr. Campbell noted the board approved the 2010-2011 meeting calendar during its regular meeting in June.Each board member was provided a copy of the calendar.


COMMUNITY PARTICIPATION

(11-15)2010 VSBA MEDIA HONOR ROLL COMMENDATION: DARRELL GLEASON, THE VIRGINIAN REVIEW

Mr. Fridley presented a certificate of commendation to Darrell Gleason and thanked him for presenting the facts to the community over the years.

(11-16)SCHOOL BOARD MEMBER QUESTIONS AND REPORTS

Mrs. Bryant presented a certificate of appreciation to Mr. Rob Fridley for his ten years of service to the school board. She thanked Mr. Fridley for his continuous support to the students and employees of Alleghany County Public Schools.

Mr. Anderson welcomed the two new school board members, Mr. Angle and Mr. Persinger. He thanked Mr. Gleason for his service to the community.

Mr. Angle stated he is looking forward to serving on the board and is sure it will be a learning experience. He congratulated Mr. Gleason on his commendation.

Mr. Fridley sated he is looking forward to working with the two new board members. He thanked Gayle McCue for her hard work to help save the division money during these tight budget years. He stated he is looking forward to another year serving on the school board.

Mrs. McKinney stated the division is fortunate to have the employees it has and especially appreciates those who work in the central office.

Mr. Persinger stated he is excited for the opportunity to serve the students and the community. He stated he is expecting great achievements this year. He congratulated Mrs. Bryant and Mr. Barbour on their appointments as Chair and Vice-Chair.

Mr. Barbour welcomed the new board members. He also thanked Ms. McCue for the time dedicated to her job and trying to find ways to improve energy management.

Dr. Campbell also welcomed the new board members and stated she held an orientation session with them both. She congratulated Mrs. Bryant and Mr. Barbour on their election as the Chair and Vice-Chair.

Mrs. Bryant stated she is looking forward to having fresh ideas from the new board members. She thanked Ms. McCue for finding ways to save money within the division. She thanked Mr. Gleason for his continued work in reporting the facts. She stated this was the first full year with a new administration team at the central office and is pleased at how well things have gone. She welcomed Josh Craft and Amy Dew as the new principals of Falling Spring Elementary and Boiling Spring Elementary schools.

BUDGET AND FINANCE

(11-17) FINAL 2009-2010 YEAR-END PAYMENT OF BILLS

Keven Rice, director of budget and finance, presented the final 09-10 year-end payment of bills, supplemental appropriations, and the return of 09-10 local contribution to the county.

MOTION: That the Board approve the 2009-2010 final payment of the bills as presented.

MOTION:Mr. Fridley
SECOND:Mr. Anderson
ROLL CALL VOTE: Unanimous

(11-18) FINAL 2009-2010 YEAR-END CARRY-OVERS

MOTION: That the Board approve the final 2009-2010 year-end carry-over funds as presented.

MOTION: Mr. Barbour
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

CLOSED SESSION

(11-19) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, LEGAL MATTERS 2.2-3711.A.7, AND CONSOLIDATION 15.2-2907.D.

MOTION: That the school board enter closed session to discuss Personnel, Student Matters, Legal Matters, and Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, 2.2-3711, and 15.2-2907.D.

MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous
TIME: 7:00 p.m.

MOTION: That the school board return to open session from closed session.

MOTION:Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 8:22 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the school board.

MOTION: Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Mr. Anderson-YES Mr. Fridley -YES
Mr. Angle-YES Mrs. McKinney-YES Mrs. Bryant-YES Mr. Persinger-YES Mr. Barbour-YES
7-YES 0- ABSENT 0 -NO
TIME: 8:23 p.m.

________________________________________ _______________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(11-20) PERSONNEL ACTIONS

MOTION: That the board approve all personnel actions, as recommended by the Superintendent.

MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(11-21)DISPOSITION OF PUPIL PERSONNEL CASES

MOTION: That the board approve the pupil personnel actions in cases #10-08, #10-41, and #11-01,
as recommended by the Superintendent.

MOTION: Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(11-22) Additions to the agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the July 12, 2010 meeting of the Alleghany County School Board be adjourned.

MOTION:Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME:8:25 p.m.

_______________________________________ _____________________________

Chairman, Alleghany County School BoardClerk