9-21-2010

 

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

September 21, 2010

The Alleghany County School Board held its regular meeting on September 21, 2010 at 6:00 p.m. at Boiling Spring Elementary School, Covington, Virginia.

PRESENT: T. Troy Barbour, Vice Chairman; Stacey P. Bryant, Chairman; Robert A. Fridley; and Norman L. Persinger. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: R. Joe Anderson; William W. Angle; and Patsy G. McKinney

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Bryant announced the addition of agenda item #11-64, “Consider Request to Purchase Surplus Item”. She noted it would be an action item and would be inserted after agenda item #11-58.

(11-45) APPROVAL OF MINUTES OF AUGUST 9, 2010 REGULAR MEETING

MOTION: That the board approve the minutes of the August 9, 2010 regular meeting.

MOTION: Mr. Barbour

SECOND:Mr. Fridley

ROLL CALL VOTE: Unanimous

(11-46) APPROVAL OF MINUTES OF SEPTEMBER 2, 2010 CALLED MEETING AND WORK SESSION

MOTION: That the board approve the minutes of the September 2, 2010 called meeting and work session.

MOTION: Mr. Barbour

SECOND:Mr. Fridley

ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(11-47) OPENING REMARKS AND WELCOME BY AMY DEW, PRINCIPAL, BOILING SPRING ELEMENTARY SCHOOL

Mrs. Dew welcomed everyone to Boiling Spring School. She thanked the school board and Dr. Campbell for the opportunity to serve as principal. She also thanked the school board for what they have done over the years for all the students.

(11-48) REMARKS BY ERIN STONE, PRESIDENT, BOILING SPRING ELEMENTARY PTA

Mrs. Stone thanked the school board for their dedicated service to the students of Alleghany County. She reported the PTA purchased digital cameras, a book binding machine, and AR quizzes this year. She stated they also provided food for the teachers during the open house and principal appreciation day.

(11-49) SCHOOL BOARD COMMENDATIONS

20 BOILING SPRING STUDENTS WHO EARNED AT LEAST ONE PERFECT 600 SCORE ON THEIR SPRING 2010 SOL ASSESSMENTS

Jamie Baker, Madison Ferris, Riley Griffith, Hunter Malcom, Samantha Paxton, Courtney Simmons, Jacob Stone, Rebekah Sweeney, Wyatt Tucker, Cheyenne Jennings, Cheyenne Sweeney, Ashley Tucker, Benjamin Alleman, Justin Clarke, Faith Daly, Melissa Howdershelt, Courtney Hubbard, Julieanna Lara-Vasquez, Jordan McPeek, and Gavin Reyes.

ALLEGHANY COUNTY PUBLIC SCHOOL EMPLOYEES WHO RETIRED AT THE END OF THE 2009-2010 SCHOOL YEAR

Mr. Carpenter noted there was 486 years of combined years of experience amongst all the retirees and each was presented with a gift of appreciation. Retirees included Deborah L. Farmer, 36 years; Martha B. Wood, 3 years; Lynda R. Jennings, 31 years; Brenda F. Lawson, 27 years; Frank D. Higgins, 38 years; Gail S. Higgins, 37 years; Virginia M. Seaman, 33 years; Carol J. Hose, 18 years; Margaret W. Stapleton, 38 years; Mary W. Putman, 28 years; Bettie E. Downey, 38 years; Judith S. Whitehead, 15 years; Margie E. Clark, 40 years; Glenda D. Swearengin, 6 years; Sandra Q. Rose, 18 years; Cheryl G. Watts, 8 years; JoAnn E. Wilhelm, 11 years; Bonnie L. Hayslett, 31 years; and Raymond C. Tucker, Jr., 30 years.

(11-50) SCHOOL BOARD MEMBER COMMENTS

Mr. Fridley stated he is glad to have had a good start to a new school year. He thanked Mrs. Dew for hosting the meeting and said the school looks great, which is a testament to how well they take care of the building. He thanked Erin Stone for serving as the PTA president and for the services provided by the PTA. He commended the retirees for their loyal service to the students and said “there is no greater satisfaction to a teacher than shaping the life of a student”. He congratulated the students on their SOL commendations.

Mr. Persinger thanked Mrs. Dew for the meal and for hosting the meeting. He also thanked the retirees for their dedicated service to the students. He commended the students for their SOL achievements and stated it is a great testament to the students, parents, and teachers for their hard work.

Mr. Barbour commended the retirees on their many years of dedicated service. He thanked Mrs. Dew for hosting the meeting. He commended the students on their SOL awards and encouraged them to continue to do their best.

Dr. Campbell echoed the board members appreciation to Mrs. Dew. She congratulated the retirees and noted she has known most of them during her career and truly appreciates the dedicated service they have provided to the students over the years. She thanked the parents and the Boiling Spring community for their support of the school.

Mrs. Bryant thanked Mrs. Dew for hosting the meeting and stated she has adjusted very well in her new position as principal. She thanked Erin Stone for the services provided by the PTA. She stated the PTA is able to provide things the school board often times cannot and she appreciates what they do. She congratulated the retirees and encouraged them to serve as substitutes when they are available. She congratulated the students on their SOL scores and stated everyone is very proud of them.

BUDGET AND FINANCE

(11-51) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mr. Fridley
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-52) BUDGET REPORT

School Operating Fund

$727,591.27

School Textbook Fund

$702,403.96

Alleghany Foundation Nursing Grant

$234,259.19

Governor’s School

$13,769.87

Scholarship

$82,313.13

Alleghany Foundation Mental Health Initiative

$637.20

Grand Total

$1,760,974.62

(11-53) TEN-DAY STUDENT MEMBERSHIP REPORT

Keven Rice, director of budget and finance, presented the first 10 days of school student membership which concluded on day ten with a membership of 2,719. This total excludes students for who the division does not receive state aid such as Comprehensive Services Act (CSA) students. Mr. Rice noted that the membership total is 11 less than the 2,730 upon which the 2011 budget is based. Since the tenth day, four more students have been added to bring the total to 2,723. He also mentioned that the division’s membership forecast of 2,730 for the 2011 budget was much closer than those provided by the Virginia Department of Education and the Weldon Cooper Center, which were 2,780 and 2,796 respectively.

(11-54) CAFETERIA REPORT

Mr. Kenny Higgins, director of administrative services, presented the cafeteria report. He reported an ending cash balance for August of $388,578.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(11-55) CALENDAR INFORMATION
Dr. Campbell reminded the board of the following meetings:

-October 1 – VSBA Workshop in Charlottesville
-6:00 p.m. Monday, October 18 – Regular monthly meeting at Callaghan Elementary
-11:45 a.m., October 19 - JRTC Joint Board of Control at JRTC
-October monthly calendar included in packet

(11-56) SUMMARY OF 2009-2010 STATE DISCIPLINE, CRIME AND VIOLENCE REPORT

Ms. Hobbs, director of student programs, presented the Discipline, Crime and Violence report to the school board. She reported there were 1,858 office discipline referrals for the Alleghany County School System for 2009-10. This number was down eight referrals from the 2008-09 school year, she said. The School Resource Officer Data Report was also presented. There were 193 referrals to SROs at AHS and CMS compared with 261 during the 2008-09 school year, she noted.

(11-57) FREE AND REDUCED LUNCH REPORT

Mary Jane Mutispaugh, director of instruction, presented a report to the board regarding the increase in the number of students eligible for free and reduced lunch. Currently, the rate for the school division is 47.43%.

(11-58) CONSIDER DISPOSAL OF SURPLUS ITEMS

Kenny Higgins, director of administrative services, reported the items would be sold by closed bid. He noted there are four buses, one car, and one truck.

MOTION: That the board approve the disposal of said surplus items, as presented.
MOTION: Mr. Barbour
SECOND: Mr. Persinger
ROLL CALL VOTE: Unanimous

(11-64) CONSIDER REQUEST TO PURCHASE SURPLUS ITEM

Mr. Higgins recommended selling Bus #34 to the Alleghany County Fire and Rescue Association for $25.00. He noted the bus does not have a working motor in it and the Association would use it for their Regional Fire School training. Selling the bus to a non-profit organization is in compliance with school board policy, he added.

MOTION: That the board approve selling a school bus to Alleghany County United Fire and Rescue, in the amount of $25.00, as presented.
MOTION: Mr. Fridley
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

(11-59) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported there are some caulking problems at the high school and some trim work that needs to be replaced. He stated the final payment will not be released until all items have been corrected. He reported the architect had been contacted to advise us on which steps we should take next towards the restoration of the high school and the architect should be back in touch with us soon.

COMMUNICATIONS

(11-60) summary of 2010-2011 federal school nutrition program annual agreement

Dr. Campbell stated the agreement was included in the board packet and it is just for information purposes. There were no questions or concerns regarding the agreement from the board members.

CLOSED SESSION

(11-61) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, LEGAL MATTERS 2.2-3711.A.7 AND CONSOLIDATION 15.2-2907.D.

MOTION: That the school board enter closed session to discuss Personnel, Student Matters, Legal
Matters, and Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2,
2.2-3711.A.7 and 15.2-2907.D.
MOTION: Mr. Fridley
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 7:06 p.m.

MOTION: That the school board return to open session from closed session.
MOTION: Mr. Fridley
SECOND: Mr. Persinger
ROLL CALL VOTE: Unanimous
TIME: 7:55 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the school board.

MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE:

Mr. Anderson – ABSENT Mr. Fridley- YES
Mr. Angle - ABSENT Mrs. McKinney - ABSENT
Mr. Barbour - YES Mr. Persinger - YES
Mrs. Bryant – YES

4 -YES 3 - ABSENT 0 -NO

TIME: 7:56 p.m.

________________________________________ ______________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(11-62) PERSONNEL ACTIONS

MOTION: That the board approve all personnel actions, as recommended by the Superintendent.
MOTION:Mr. Fridley
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(11-63) DISPOSITION OF PUPIL PERSONNEL CASES

MOTION: That the board approve the pupil personnel actions in cases #11-03, #11-04, and #11-05,
as discussed in closed session.
MOTION:Mr. Barbour
SECOND:Mr. Fridley
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(11-64)ADDITION to agenda

Agenda item #11-64, “Consider Request to Purchase Surplus Item” was added at the start of the meeting and inserted after agenda item #11-58.

ADJOURNMENT

MOTION: That the September 21, 2010 regular meeting of the Alleghany County School Board be adjourned.
MOTION:Mr. Fridley
SECOND:Mr. Persinger
ROLL CALL VOTE: Unanimous
TIME: 8:00 p.m.

_______________________________________ _________________________________

Chairman, Alleghany County School BoardClerk