1-23-2012

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

January 23, 2012

The Alleghany County School Board held its regular meeting on January 23, 2012 at 6:00 p.m. at the Central Office Complex, Low Moor, Virginia.

PRESENT: R. Joe Anderson; William W. Angle; Stacey P. Bryant, Chairman; Robert A. Fridley; Patsy G. McKinney; and Norman L. Persinger. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: T. Troy Barbour

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

(12-159) APPROVAL OF MINUTES OF DECEMBER 12, 2011 REGULAR MEETING

MOTION: That the Board approve the minutes of the December 12, 2011 regular meeting.
MOTION:Mr. Fridley
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(12-160) SCHOOL BOARD MEMBER COMMENTS

Mr. Fridley stated the budget information is troublesome and the division is again asked to “do more, with less.” He stated the Board has serious decisions to make and asked the employees to be patient. He thanked Dr. Campbell and her staff for doing an outstanding job researching and preparing the budget.

Dr. Campbell thanked the staff for their hard work in developing the proposed budget.

Mrs. Bryant echoed Mr. Fridley’s comments and added this year would be another tough budget year. She asked for everyone’s patience and understanding through the process.

BUDGET AND FINANCE

(12-161) BUDGET REPORT

School Operating Fund

$ 1,743,939.05

School Textbook Fund

$923,616.87

Alleghany Foundation Nursing Grant

$47,519.28

Governor’s School

$8,513.94

Scholarship

$81,524.54

Alleghany Foundation Mental Health Initiative

$10,780.99

School Capital

$1,749,582.07

Medicaid Reimbursement

$505,389.26

Grand Total

$5,070,866.00

(12-162) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mr. Angle
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-163) PROJECTED REVENUES BASED ON GOVERNOR’S PROPOSED BUDGET

Dr. Campbell presented information based on Governor McDonnell’s budget that was released December 19, 2011. She stated next year’s budget is based on a student enrollment of 2,600, a loss of 85 students. Dr. Campbell noted the employer share of the Virginia Retirement System is also expected to increase next year by $1,000,782.Based on the VRS increase and an enrollment of 2,600, Dr. Campbell stated that the division could anticipate a total deficit of $1,582,195. She concluded by stating these are projected numbers and nothing will be confirmed until the Governor’s budget is finalized.

(12-164) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending cash balance for December of $423,755.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(12-165) CALENDAR INFORMATION*

- January 30-31, 2012 - VSBA Legislative Conference in Richmond

- February 8, 2012, 9:00 a.m. - Administrative Budget Committee

- February 13, 2012, 6:00 p.m. – Work session at Central office complex
- February 20, 2012, 6:00 p.m. – Regular meeting at JRTC
- February 22, 2012, 12:00 p.m. – Joint Board of Control meeting at JRTC
- February 29, 2012, 9:00 a.m. - Administrative Budget Committee
- February monthly calendar

(12-166) APPROVAL OF 2012-2013 ACADEMIC CALENDAR

Mary Jane Mutispaugh, Director of Instruction, presented the final draft of the proposed 2012-2013 academic calendar. She noted that Draft 2 had been presented to the Board at the December meeting and it had been posted on the division website since that time. Ms. Mutispaugh explained that no further comments or recommendations had been received. She concluded by stating that Draft 2 was being recommended for approval.

MOTION: That the Board approve the 2012-2013 academic calendar, as presented.
MOTION:Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(12-167) TRENDS IN ADVANCED PLACEMENT AND DUAL ENROLLMENT COURSES

Mrs. Mutispaugh provided the Board with eight year enrollment trend data for advanced placement, dual enrollment and governor’s school courses. She noted an increase in all areas this academic year.

(12-168) APPROVAL OF NEW CAREER AND TECHNICAL EDUCATION COURSE

Mrs. Mutispaugh presented a proposed Career and Technical Education course offering. The course is Production Systems and will replace Power and Transportation. The change requires approval of the School Board and the Career and Technical Education Department at the Virginia Department of Education.

MOTION: That the Board approve the new career and technical education course, “Production Systems”, as presented.
MOTION:Mr. Fridley
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-169) REPORT ON EFFECTIVE DISCIPLINE PROGRAM

Jan Hobbs, Director of Human Resources and Pupil Personnel, gave a presentation on Effective Schoolwide Discipline. She explained that this is a state initiative from the Virginia Department of Education and that it is a process that looks for "positive behavioral interventions and supports." School personnel look for ways to (a) alter aspects of the social as well as instructional environment, (b) explicitly teach students what is expected of them, (c) acknowledge appropriate behavior in ways that are valued by the students, and (d) explicitly provide faculty and staff with staff development on behavioral interventions and effective strategies to address behavior problems.

(12-170) RECOMMENDATION FOR CAFETERIA MANAGEMENT SYSTEM

Mr. Higgins explained that the cafeteria computer system is due for an upgrade. He recommended Data Business Systems for the upgrade at a total cost of $35,530.

MOTION: That the Board approve Data Business Systems for the cafeteria management system, as presented.
MOTION:Mr. Angle
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-171) RECOMMENDATION REGARDING SALE OF SURPLUS PROPERTY

Mr. Higgins recommended the disposal of approximately 473 surplus computers via sealed bid.

MOTION: That the Board approve the sale of surplus property, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-172) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported a dump truck was purchased to replace the 1978 dump truck that would not pass inspection and was not road use compliant. The maintenance report was also given.

(12-173) RECOMMENDATION FOR ARCHITECTURAL SERVICES FOR ALLEGHANY HIGH SCHOOLS

Keven Rice, Director of Budget and Finance, presented a recommendation to approve Spectrum Design from Roanoke, Virginia as the firm to perform architectural and engineering services for the project to air condition Alleghany High School, and to authorize them to proceed with Phase I – Preliminary Services at a cost of $39,500. Phase I will culminate in cost estimates for various options to address the air conditioning project at the high school.

MOTION: That the Board approve Spectrum Design to perform architectural and engineering services for air conditioning Alleghany High School, as presented.
MOTION: Mr. Angle
SECOND: Mr. Anderson

ROLL CALL VOTE: Mr. Anderson – YES Mr. Fridley- YES
Mr. Angle - YES Mrs. McKinney - YES
Mr. Barbour - ABSENT Mr. Persinger - NO
Mrs. Bryant – Yes
5 –YES 1 - ABSENT 1-NO

POLICY REVISIONS:

(12-174) POLICY JO, “STUDENT RECORDS”

MOTION: That the Board approve the revisions to Policy JO, as presented.
MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(12-175) COMMUNICATIONS

Dr. Campbell stated the following meeting notes were provided in the packet for information purposes.
-JRTC monthly report

CLOSED SESSION

(12-176) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, AND STUDENT MATTERS
2.2-3711.A.2

MOTION: That the School Board enter closed session to discuss Personnel and Student
Matters as authorized by the Code of Virginia Sections 2.2-3711A.1 and 2.2-3711.A.2.
MOTION: Mr. Angle
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous
TIME: p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Anderson
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous
TIME: 7:35 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Angle
SECOND: Mr. Anderson
ROLL CALL VOTE: Mr. Anderson – YESMr. Fridley- YES
Mr. Angle - YESMrs. McKinney - YES
Mr. Barbour - ABSENT Mr. Persinger - YES
Mrs. Bryant – YES
6-YES 1- ABSENT 0 - NO
TIME: 7:36 p.m.

____________________________________ __________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(12-177) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session
and recommended by the Superintendent.
MOTION: Mr. Anderson
SECOND:Mr. Angle
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(12-178) DISPOSITIONS OF PUPIL PERSONNEL CASES

Pupil personnel case #12-17 was not present for the meeting.

MOTION: That the Board approve the pupil personnel action in case #12-12, as discussed
in closed session.
MOTION: Mr. Angle
SECOND:Mrs. McKinney
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(12-179) ADDITIONS to agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the January 23, 2012 regular meeting of the Alleghany County School Board
be adjourned.
MOTION:Mr. Angle
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous
TIME: 7:38 p.m.

___________________________________ ____________________________
Chairman, Alleghany County School BoardClerk