11-21-2011

 

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

November 21, 2011

The Alleghany County School Board held its regular meeting on November 21, 2011 at 6:00 p.m. at Falling Spring Elementary School, Hot Springs, Virginia.

PRESENT: R. Joe Anderson; William W. Angle; Stacey P. Bryant, Chairman; Robert A. Fridley; Patsy G. McKinney; and Norman L. Persinger. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: T. Troy Barbour

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance led by students in junior kindergarten and kindergarten classes.

Chairman Bryant announced the following revision to the agenda:

Under agenda item #12-129, “Closed Session – Student Matters”, pupil personnel cases #11-32 and #12-13 will not be discussed.

(12-109) APPROVAL OF MINUTES OF OCTOBER 17, 2011 REGULAR MEETING

MOTION: That the Board approve the minutes of the October 17, 2011 regular meeting.
MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(12-110) OPENING REMARKS AND WELCOME BY JOSH CRAFT, PRINCIPAL, FALLING SPRING ELEMENTARY SCHOOL Mr. Craft read the following statement: Madam Chairman, Madam Superintendent, Members of the Board and Guests, Mrs. Moga of Callaghan Elementary is regarded as one of the most respected principals in the state of Virginia, so when she refers to “the greatest school in the universe”, just remember that she must be referring to Falling Spring Elementary School. The faculty and staff, students, parents and community have continued to carry on the long and well-deserved legacy of success here at Falling Spring Elementary. If you fall into one of those categories of folks who have contributed to the outstanding success of this school, please stand and be recognized for your contributions and achievements. This fine school is once again fully accredited by the state and has exceeded federal benchmarks in all content areas.I read an article recently released by the Associated Press that indicated that Virginia schools fall short when it comes to educating students in math. We must be the exception to the rule because I am so proud to say that the fail rate for Falling Spring students in Math is ZERO percent. Every single Falling Spring student passed his or her SOL Math test last spring, and it doesn’t stop there. Falling Spring students and teachers also achieved a 100% pass rate in History and Social Studies as well. This evening, we will recognize 33 former and current Falling Spring students who achieved a perfect score on one or more of the Standards of Learning tests administered last spring. This fact alone makes us proud, but as each of us knows, there is more to educating children than the results of a test demonstrate. Here at Falling Spring, we focus on the quality of instruction, quality of the learning environment and quality of character. Our newly reorganized Parent Teacher Organization provides many opportunities for our students throughout the year that would be impossible without their dedication, organization and financial support. As we enter this season of preparing the budget for next year, we realize that you share our values and know that you will do everything within your power to ensure that the quality of education that the students of Alleghany County deserve is not compromised and we thank you for your efforts in keeping us moving forward. I wish everyone here tonight a blessed Thanksgiving, and at this time I would like to introduce the president of the Falling Spring PTO, Amber Kerns.”

(12-111) REMARKS BY AMBER KERNS, FALLING SPRING ELEMENTARY PTO

Ms. Kerns thanked Mr. Craft and the School Board for their hard work and support. She reported on recent fundraising efforts and discussed upcoming PTO events, such as the Santa Shop, holiday program, and Fun Family Movie Night. She invited everyone to attend the Academic Fair this spring.

(12-112) SCHOOL BOARD COMMENDATIONS

33 FALLING SPRING ELEMENTARY STUDENTS WHO EARNED A PERFECT 600
SCORE ON THEIR SPRING 2011 SOL ASSESSMENTS

Grade 3– Isabella D’Arpa, Karah Dobson, Ethan Fertig, Drew Hayslett, Kristopher Humpries, Jackson Lewis, Mitch Mitchell, Cody Ramsey, Maggie Rooklin, Stone Russell, Kyle Tucker, Jack Watson, and John Williams. Grade 4 – Tristan Brown, Olivia Bryant, and Garrett Morgan. Grade 5 – Hannah Baldwin, Cole Byer, Vivian Cucci, Emily Hoffman, Donald Kirby, Brianna Lipham, Makenzi McFall, Nicholas Moran, McKenzie Perkins, Macie Rice, Kelly Rock, Zachary Suggs, Colton Swearingen, Kiersten Tucker, Mark Walton, Audrey Watson, and Jamie Woodie.

(12-113) SCHOOL BOARD MEMBER COMMENTS

Mr. Fridley thanked Mr. Craft for the hospitality. He thanked the students who led the pledge and Ms. Kerns for her work with the PTO. He congratulated the students for their SOL awards and stated all the schools in the division are the “best in the universe”.

Mrs. McKinney congratulated the students, parents, and grandparents for the SOL awards. She commended Mr. Craft for doing a wonderful job as principal.

Mr. Persinger congratulated the students on their SOL achievements.

Mr. Angle thanked Mr. Craft and the cafeteria staff for the delicious meal. He congratulated the students for their SOL awards and stated he appreciates the support from the teachers and the PTO.

Mr. Anderson thanked the parents for attending the meeting and stated Falling Spring is a great community. He commended Stacey Bryant for her leadership as chairman and stated it was a pleasure to serve with her on the Board.

Dr. Campbell commended everyone for their SOL achievements and stated it is not an easy task to have a school with a 100% SOL pass rate in two different subjects.

Mrs. Bryant thanked Mr. Craft for hosting the meeting and his dedication to the children. She thanked Ms. Kerns for her leadership of the PTO and for all it does for the school. She congratulated all the students who received a perfect score on their SOL and asked the students and parents to stand and be recognized for their hard work. She reported the Board has begun work on its budget. She explained that the local composite index increased, which means basic state aid will be reduced. She noted the Board made many reductions last year in the budget and expect to do the same again this year.

(12-114) PUBLIC HEARING: REVISIONS TO SCHOOL DIVISION’S COMPREHENSIVE
SIX-YEAR PLAN OF IMPROVEMENT

There were no citizens wishing to speak. Chairman Bryant declared the public hearing closed.

BUDGET AND FINANCE

(12-115) BUDGET REPORT

School Operating Fund

$348,489.37

School Textbook Fund

$923,268.81

Alleghany Foundation Nursing Grant

$49,983.86

Governor’s School

$21,732.61

Scholarship

$81,493.82

Alleghany Foundation Mental Health Initiative

$12,338.42

School Capital

$1,748,922.75

Medicaid Reimbursement

$505,198.80

Grand Total

$3,691,428.44

(12-116) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mr. Fridley
SECOND: Mr. Persinger
ROLL CALL VOTE: Unanimous

(12-117) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending cash balance for October of $369,759. He noted the cafeteria program recently went under review by the federal nutrition program and the results were excellent. He commended Violet Paxton, division cafeteria manager, and the entire cafeteria staff for their hard work.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(12-118) CALENDAR INFORMATION

APPROVE REVISION TO SCHOOL BOARD CALENDAR: ADD DECEMBER 6-7,
6:00 P.M. WORK SESSIONS WITH DR. WORNER

Dr. Campbell explained the purpose of the work sessions is to set goals with the facilitation of Dr. Dempsey Worner. The work sessions will be held on December 6 and 7 at 6:00 p.m. at the Central Office Complex.

MOTION: That the Board approve the revision of the School Board meeting calendar, as presented.
MOTION: Mr. Angle
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

-December 7, 9:00 a.m. -- Administrative Budget Committee

-December 12, 6:00 p.m. – Regular monthly meeting at Sharon Elementary School,
including public hearing on 2012-2013 operating budget
-December 20, 12:00 p.m. – Joint Board of Control meeting at JRTC
-December monthly calendar

(12-119) PUPIL/TEACHER RATIO REPORT

Mary Jane Mutispaugh, Director of Instruction, presented the annual Pupil/Teacher Ratio Report for Fall 2011. She noted this report is required annually by the Virginia Standards for Accrediting Public Schools. The pupil to core teacher ratio is currently 21.4/1 and the pupil to total teacher ratio is 16.9/1.

(12-120) PROPOSED SCHOOL BOARD PRIORITIES FOR 2012 STATE AND FEDERAL
LEGISLATIVE ACTION

Dr. Campbell stated each Board member was provided a copy of the proposed legislative priorities in their packet for review. She noted these priorities were developed through VASS and VSBA and are supported by other school divisions. She reminded the Board the legislative priorities will be on the December 12, 2011 agenda for approval.

(12-121) DESIGNATION OF SCHOOL BOARD LIAISON TO TECHNOLOGY COMMITTEE*

MOTION: That the Board approve Patsy McKinney to serve as the School Board liaison to
the Technology Committee.
MOTION:Mr. Angle
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(12-122) PROPOSED REVISIONS TO SIX-YEAR IMPROVEMENT PLAN: GOALS I, II, III, AND IV

Dr. Campbell presented the draft of revisions to the division’s comprehensive Six-Year Plan of Improvement, noting most revisions were done according to policy changes. She noted this was for the Board’s information and the Board is scheduled to act upon the draft at the December 12 meeting.

(12-123) NURSING PROGRAM ANNUAL REPORT

Dr. Heath presented the Nursing Program Annual Report to the School Board. She noted that during the 2010-2011 school year the nurses in the division reported 41,878 clinical encounters.

(12-124) FREE AND REDUCED LUNCH REPORT

Ms. Mutispaugh reported a free and reduced lunch rate of 47.03% for the division.

(12-125) DISPOSAL OF SURPLUS ITEMS

Mr. Higgins recommended that three school buses be approved for disposal via sealed bid.

MOTION: That the Board approve the disposal of three school buses, as presented.
MOTION: Mr. Angle
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-126) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported three architects responded to the RFP for Alleghany High School. He noted the three proposals are in his office and available for review. Mr. Higgins also noted that school buses would be allowed back on the interstate beginning November 28 since all construction has been completed.

FIELD TRIP REQUESTS:

(12-127) 75 AHS BAND STUDENTS TO ATLANTA, GA, JANUARY 14-16, 2012

MOTION: That the Board approve the field trip request, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-128) COMMUNICATIONS

Dr. Campbell stated the following meeting notes were provided in the packet for information purposes.

-Parent Advisory Committee
-Teacher Advisory Committee

-JRTC Monthly Report

CLOSED SESSION

(12-129) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, AND CONSOLIDATION 15.2-2907.D

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters,
and Consolidation as authorized by the Code of Virginia Sections 2.2-3711A.1 and 2.2-3711.A.2,
and 15.2-2907.D.
MOTION:Mr. Angle
SECOND:Mr. Anderson
ROLL CALL VOTE: Unanimous
TIME: 6:50 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION:Mr. Fridley
SECOND:Mrs. McKinney
ROLL CALL VOTE: Unanimous
TIME:8:00 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Anderson
SECOND: Mr. Angle
ROLL CALL VOTE:Mr. Anderson – YESMr. Fridley- YES
Mr. Angle - YESMrs. McKinney - YES
Mr. Barbour - ABSENTMr. Persinger - YES
Mrs. Bryant – YES
6-YES1 -ABSENT 0-NO
TIME: 8:02 p.m.

____________________________________ ___________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(12-130) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and recommended by the Superintendent.
MOTION:Mr. Fridley
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(12-131) DISPOSITIONS OF PUPIL PERSONNEL CASES

MOTION: That the Board approve the pupil personnel actions in cases #11-59, and #12-12,
as discussed in closed session.
MOTION:Mr. Angle
SECOND:Mr. Anderson
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(12-132) ADDITIONS to agenda

There were no further additions to the agenda.

ADJOURNMENT

MOTION: That the November 21, 2011 regular meeting of the Alleghany County School
Board be adjourned.
MOTION:Mr. Angle
SECOND:Mr. Fridley
ROLL CALL VOTE: Unanimous
TIME:8:05 p.m.

____________________________________ _______________________
Chairman, Alleghany County School BoardClerk