12-12-2011

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

December 12, 2011

The Alleghany County School Board held its regular meeting on December 12, 2011 at 6:00 p.m. at Sharon Elementary School, Clifton Forge, Virginia.

PRESENT: R. Joe Anderson; William W. Angle; T. Troy Barbour, Vice Chairman; Stacey P. Bryant, Chairman; Robert A. Fridley; and Norman L. Persinger. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Patsy G. McKinney

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance led by members of Cub Scout Pack 82.

Chairman Bryant announced the following revision to the agenda:

1. Agenda item #12-138, “Remarks by Robert Umstead, AEA Representative” is removed from the agenda at the request of Mr. Umstead.

(12-133) APPROVAL OF MINUTES OF NOVEMBER 21, 2011 REGULAR MEETING

MOTION: That the Board approve the minutes of the November 21, 2011 regular meeting.
MOTION: Mr. Anderson
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(12-134) APPROVAL OF MINUTES OF DECEMBER 6 AND DECEMBER 7, 2011 WORK SESSIONS

MOTION: That the Board approve the minutes of the December 6 and December 7, 2011 work sessions.
MOTION: Mr. Barbour
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(12-135) OPENING REMARKS AND WELCOME BY SHERMAN CALLAHAN, PRINCIPAL, SHARON ELEMENTARY SCHOOL

Mr. Callahan read the following statement: “Dr. Campbell, Chairman Bryant, and Board Members, greetings from Sharon Elementary. I would like to open by saying thanks to all of those in attendance tonight. With the holiday’s right around the corner it means a lot to take this time out of your busy schedule to be here. First of all I wanted to state how proud I am of being affiliated with Sharon School as we continue to excel as an academic institution, maintaining the ever rising demands of achieving state accreditation and meeting federal AYP benchmarks, especially as we draw closer and closer to the 100% pass rate. On a financial note and with another tough budget year on the horizon, I would like to express our gratitude for your efforts during this process and most recently the November bonuses each employee received. We know the decisions you have had to make over the last several years are never easy, but we are thankful for your support on a daily basis and we will continue to do our best as educators and students of the ACPS school division. Thank you and welcome to Sharon.”

(12-136) REMARKS BY SHAWN TRUETT, SHARON ELEMENTARY PTO

Ms. Truett welcomed everyone to Sharon Elementary School. She reported on the many events sponsored by the PTO, such as field day and the Santa Secret Shop. She noted the PTO purchased the climbing wall and computer lab software. Each teacher is given $200.00 each year to buy classroom supplies, she noted. She thanked the School Board members for their dedication and support to the students and the community.

(12-137) SCHOOL BOARD COMMENDATIONS

29 SHARON ELEMENTARY STUDENTS WHO EARNED A PERFECT 600 SCORE ON THEIR SPRING 2011 SOL ASSESSMENTS

Grade 3 – Jessica Atkins, Chevy Brown, Caleb Keyser, Keely Lowman, Trevor Maydian, Noah Smith, and Gabriel Wooldridge. Grade 4 – Kayla Mailliard, Rebekah Morgan, Jacob Nelson, Jereme Nicely, Maggie Thompson, Montana Travis, Tanner Van Lear, and Austin Woodson. Grade 5 – McKenzie Brown, Cassie Conner, Catherine Davis, Meghan Fridley, Lexi Harlow, Cameron Kimberlin, Joshua Lloyd, Laurel Moore, Brittany Nicely, Camryn Nicely, Delanie O’Conner, Alexis Swoope, Jacob Vess, and Aysha Wright.

(12-138) REMARKS BY ROBERT UMSTEAD, AEA REPRESENTATIVE

This item was removed from the agenda at the start of the meeting.

(12-139) SCHOOL BOARD MEMBER COMMENTS

Mr. Angle said it was good to be at his home school and where his children attend school. He stated the staff at Sharon school does a wonderful job and he commended everyone for their SOL accomplishments. He thanked the PTO for their service to the school and making things possible for the teachers that the School Board cannot cover.

Mr. Persinger had no comments.

Mr. Anderson thanked Mr. Callaghan for hosting the meeting. He congratulated the students for their SOL scores.He thanked Ms. Truett and the PTO for their support to the school.

Mr. Fridley thanked the Cub Scouts for leading the pledge. He thanked Mr. Callaghan and staff for their dedication to the students and said the evidence shows in the SOL scores. He commented on the upcoming budget and stated it will be tough again this year but the School Board always puts instruction and students first. He stated the Board has some tough decisions ahead and they do not take them lightly.

Mr. Barbour congratulated the students on their SOL awards.

Dr. Campbell stated she always receives a warm and friendly welcome at Sharon school. She thanked the students, parents, and staff for their continued hard work.

Mrs. Bryant recognized the parents of the students who achieved perfect scores on their SOL tests stating it is a team effort from everyone. She stated the budget will be difficult again this year and the School Board will do the best they can do for the students and employees.

(12-140) PUBLIC HEARING: RECOMMENDATIONS FOR SCHOOL DIVISION’S PROPOSED 2012-2013 OPERATING BUDGET There were no citizens wishing to speak. Chairman Bryant declared the public hearing closed.

(12-141) PUBLIC HEARING: RECOMMENDATIONS FOR FIVE-YEAR CAPITAL IMPROVEMENT PLAN

There were no citizens wishing to speak. Chairman Bryant declared the public hearing closed.

BUDGET AND FINANCE

(12-142) BUDGET REPORT

School Operating Fund

$706,070.57

School Textbook Fund

$923,463.42

Alleghany Foundation Nursing Grant

$45,157.75

Governor’s School

$73,807.73

Scholarship

$81,511.00

Alleghany Foundation Mental Health Initiative

$10,834.58

School Capital

$1,749,291.39

Medicaid Reimbursement

$505,305.29

Grand Total

$4,095,441.73

(12-143) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mr. Barbour
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(12-144) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending cash balance for November of $453,504.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(12-145) CALENDAR INFORMATION

-12:00 p.m., December 20, 2011 – Joint Board of Control meeting at JRTC

- 9:00 a.m., January 11, 2012 - Administrative Budget Committee
- 12:00 p.m., January 17, 2012 – Joint Board of Control meeting at JRTC
- 5:00 p.m., January 23, 2012 –Budget Work session at Central office complex
- 6:00 p.m., January 23, 2012 – Regular monthly meeting at Central office complex
- January 30-31, 2012 – VSBA Legislative Conference in Richmond
- January monthly calendar

(12-146) APPROVAL OF SCHOOL BOARD PRIORITIES FOR 2012 STATE AND FEDERAL LEGISLATIVE ACTIONS

Dr. Campbell stated a draft copy was provided at the November meeting for the Board’s review. She noted no comments or suggestions were received by the Board and recommended approval of the document.

MOTION: That the Board approve the School Board priorities for 2012 state and federal legislative actions, as presented.
MOTION: Mr. Angle
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-147) APPROVAL OF SIX-YEAR IMPROVEMENT PLAN: GOALS I, II, III, AND IV

Mary Jane Mutispaugh, Director of Instruction, presented the proposed revisions to the division’s comprehensive Six-Year Plan of Improvement.

MOTION: That the Board approve the recommendations to the Six Year Improvement Plan: Goals I, II, III, and IV, as presented.
MOTION: Mr. Barbour
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(12-148) REVIEW OF 2012-2013 ACADEMIC CALENDAR

Ms. Mutispaugh presented two drafts of the proposed academic calendar for the 2012-2013 academic year. She noted that the drafts will be posted on the division website for review. A final draft will be presented to the Board for approval in January.

(12-149) SCHOOL IMPROVEMENT UPDATE – MOUNTAIN VIEW ELEMENTARY SCHOOL

Mrs. Mutispaugh presented an update on School Improvement at Mountain View Elementary School. She reported that one parent had chosen to exercise school choice at the beginning of the year, but had requested that the students be returned to Mountain View after the second six weeks. She reported that the division has received 23 student applications for Supplemental Educational Services. The division and the school continue to participate in professional development sponsored by the Virginia Department of Education and the academic coach is working with MVES staff.

(12-150) APPROVAL OF 2012-2013 CURRICULUM REVISION RECOMMENDATIONS FOR ALLEGHANY HIGH SCHOOL AND CLIFTON MIDDLE SCHOOL

Ms. Mutispaugh presented several revisions to the Alleghany High School Program of Studies and to the Clifton Middle School curriculum. These included clarifications in course descriptions, revised curriculum for two courses, and two additional course-English Capstone Course and Mathematics Capstone Course.

MOTION: That the Board approve the 2012-2013 curriculum revision recommendations for Alleghany High School and Clifton Middle School, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(12-151) REVIEW OF FIVE-YEAR CAPITAL IMPROVEMENT PLAN

Mr. Higgins, Director of Administrative Services, stated there were no comments or suggestions to the Five-Year Capital Improvement Plan. He noted the Plan would be included on the January agenda for approval.

(12-152) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins informed the Board that a recommendation would be coming in January for the name of the architect to plan air conditioning of Alleghany High School.

POLICY REVISIONS:

(12-153) POLICY GCBC-RB, “INSURANCE / RETIREMENT PLAN

MOTION: That the Board approve the revisions to Policy GCBC-RB, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(12-154) COMMUNICATIONS

Dr. Campbell stated the following meeting notes were provided in the packet for information purposes.

-Classified Advisory Committee
-Minority Advisory Committee
-Parent Advisory Committee
-Teacher Advisory Committee

-JRTC monthly report

CLOSED SESSION

(12-155) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, AND STUDENT MATTERS 2.2-3711.A.2

MOTION: That the School Board enter closed session to discuss Personnel and Student
Matters as authorized by the Code of Virginia Sections 2.2-3711A.1 and 2.2-3711.A.2.
MOTION: Mr. Angle
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous
TIME: 6:50 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION:Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 7:25 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Mr. Anderson – YESMr. Fridley- YES
Mr. Angle - YESMrs. McKinney - ABSENT
Mr. Barbour - YESMr. Persinger - YES
Mrs. Bryant – YES
6 -YES 1 - ABSENT 0-NO
TIME:7:30 p.m.

____________________________________ ________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(12-156) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session
and recommended by the Superintendent.
MOTION: Mr. Barbour
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(12-157) DISPOSITIONS OF PUPIL PERSONNEL CASES

MOTION: That the Board approve the pupil personnel actions in cases #11-32, #11-33,
and #11-34, as discussed in closed session.
MOTION:Mr. Barbour
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(12-158) ADDITIONS to agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the December 12, 2011 regular meeting of the Alleghany County
School Board be adjourned.

MOTION: Mr. Fridley

SECOND: Mr. Barbour

ROLL CALL VOTE: Unanimous

TIME: 7:32 p.m.

____________________________________ ______________________________
Chairman, Alleghany County School BoardClerk