2-20-2012

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

February 20, 2012

The Alleghany County School Board held its regular meeting on February 20, 2012 at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia. The meeting was originally scheduled to be held at Jackson River Technical Center but was moved to the Central Office Complex due to inclement weather and JRTC being closed.

PRESENT: R. Joe Anderson; William W. Angle; T. Troy Barbour, Vice Chairman; Stacey P. Bryant, Chairman; Robert A. Fridley; Patsy G. McKinney and Norman L. Persinger. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

(12-180) APPROVAL OF MINUTES OF JANUARY 23, 2012 BUDGET WORK SESSION

MOTION: That the Board approve the minutes of the January 23, 2012 budget work session.
MOTION: Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-181) APPROVAL OF MINUTES OF JANUARY 23, 2012 REGULAR MEETING

MOTION: That the Board approve the minutes of the January 23, 2012 regular meeting.
MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(12-182) OPENING REMARKS AND WELCOME BY GLENN SPANGLER, DIRECTOR, JACKSON RIVER TECHNICAL CENTER

Mr. Spangler recognized February as Career and Technical Education month and invited everyone to attend the open house on February 29. He thanked the Board for its continued support.

(12-183) SCHOOL BOARD COMMENDATIONS

VIRGINIA INDEX OF PERFORMANCE (VIP) AWARDS

The Board of Excellence Awards were presented to Josh Craft, Principal of Falling Spring Elementary School, and Sherman Callahan, Principal of Sharon Elementary School. The Competence of Excellence Award was presented to Nancy Moga, Principal of Callaghan Elementary School.

(12-184) RECOGNITION OF FEBRUARY SCHOOL BOARD MEMBER APPRECIATION MONTH

Dr. Campbell stated it is an honor to work with such outstanding Board members and that she appreciates their commitment to providing the best for students in Alleghany County. She presented each Board member with a commendation.

(12-185) SCHOOL BOARD MEMBER COMMENTS

Mr. Fridley thanked the principals for the School Board appreciation month gifts. He thanked all staff for what they do for the students. He stated the Board works hard to put the children first and it would not be possible without the help of the staff.

Mr. Angle congratulated Callaghan Elementary, Falling Spring Elementary, and Sharon Elementary for receiving the VIP awards. He commented this is another tough budget year but the Board works very hard to do the best for the students and the staff. He thanked the principals for the gifts.

Mr. Anderson also thanked the principals for the gifts and stated it is an honor to serve on the Board.

Mr. Persinger thanked all staff for everything they do. He thanked the schools for the gifts.

Mrs. McKinney congratulated the schools on their VIP awards. She stated this is a wonderful school division and thanked everyone for the gifts.

Mr. Barbour echoed comments from the other Board members.

Dr. Campbell stated the division has a wonderful Board and staff, which is the reason students are able to excel.

Mrs. Bryant thanked everyone for attending the meeting. She thanked the principals for the gifts and congratulated Mrs. Moga, Mr. Craft, and Mr. Callahan on their VIP awards. She stated everyone works hard in this school division and she appreciates their dedication.

BUDGET AND FINANCE

(12-186) BUDGET REPORT

School Operating Fund

$1,701,180.68

School Textbook Fund

$923,729.37

Alleghany Foundation Nursing Grant

$54,120.91

Governor’s School

$4,853.84

Scholarship

$81,534.47

Alleghany Foundation Mental Health Initiative

$10,958.10

School Capital

$1,749,795.17

Medicaid Reimbursement

$505,450.82

Grand Total

$ 5,031,623.36

(12-187) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Persinger
ROLL CALL VOTE: Unanimous

(12-188) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending cash balance for January of $459,463. He noted cafeteria prices may increase in the future.

SUPERINTENDENT’S REPORTS & RECOMMENDATION

(12-189) CALENDAR INFORMATION

Dr. Campbell offered the following for information purposes:

- February 22, 12:00 p.m. – JRTC joint board meeting at JRTC
- February 29, 9:00 a.m. -- Administrative Budget Committee

- March 3, 5:30 p.m. – Chamber of Commerce Teacher of the Year Dinner at Homestead

- March 12, 6:00 p.m. – Budget work session at Central
- March 15, 9:00 a.m. -- Administrative Budget Committee

- March 19, 6:00 p.m. – Regular monthly meeting at Clifton Middle School

- March 20, 12:00 p.m. – JRTC joint board meeting at JRTC

- March monthly calendar

(12-190) AUTHORIZE COMMENDATIONS AND LUNCHEON FOR 15 ALLEGHANY
HIGH SCHOOL STUDENTS WHO SCORED 600 ON THEIR FIRST SEMESTER SOL TESTS

Dr. Campbell noted an additional student received a 600 on the SOL test and the Board was provided with a revised student list. She also noted the luncheon would be held on February 29 at 11:30 a.m.

MOTION: That the Board authorize the commendations and luncheon on February 29, 11:30 a.m. in the Alleghany High School library, for the 16 AHS students who scored 600 on their SOL tests.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(12-191)TRENDS IN CTE CERTIFICATIONS, CREDENTIALS, CTE DUAL ENROLLMENT

Mr. Spangler reviewed the Alleghany High School JRTC Completers 2002-2011 chart, the AHS Dual Enrollment Programs and Students 2003-2012 chart, and the AHS DOE Recognized Industry Certification/Credential 2002-2011 chart.

(12-192) CONSIDER APPROVAL OF PROPOSED 2012-2013 CERTIFIED STAFFING PLAN FOR ALLEGHANY COUNTY PUBLIC SCHOOLS

Dr. Campbell reminded Board members the staffing plan had been discussed during a previous School Board work session; however, a revised copy was given. She noted that the staffing plan includes the reduction of two classroom teachers and one SPED teacher. Dr. Campbell emphasized this plan is based on student enrollment and not the Governor’s budget.

MOTION: That the Board approve the Certified Staffing Plan, as presented.
MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(12-193) PRESENTATION OF PROPOSED 2012-2013 ALLEGHANY COUNTY SCHOOL BOARD BUDGET REDUCTION PLAN

Dr. Campbell presented a preliminary budget reduction plan based on revenues in the Governor’s budget.
She emphasized the projected loss of 85 students next year, which is a loss of $473,154. She stated more information would be given at the upcoming budget work session.

(12-194) CONSIDER APPROVAL OF REVISED SPECIAL EDUCATION ANNUAL PLAN

Dr. Elizabeth Heath presented the Local Special Education Annual Plan for the Board’s review. The plan is a yearly requirement for receiving federal funding under special education law. The plan was approved by the Special Education Local Advisory Committee (LAC) February 16, 2012.

MOTION: That the Board approve the revised Special Education Plan, as presented.
MOTION: Mr. Angle
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-195) GRANT PROPOSAL TO THE ALLEGHANY FOUNDATION FOR WIRELESS NETWORK INFRASTRUCTURE

Mary Jane Mutispaugh, Director of Instruction, requested approval to submit a grant application to the Alleghany Foundation to fund wireless networks in the schools. The total cost for division wide wireless network access is $155,620.00.

MOTION: That the Board approve the submission of a grant proposal to The Alleghany Foundation for wireless network infrastructure, as presented.
MOTION:Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(12-196) CONSIDER APPROVAL OF COMPUTER LAB REPLACEMENT AT CLIFTON MIDDLE SCHOOL

Ms. Mutispaugh requested approval for the purchase of computers to replace the computer labs and library machines at Clifton Middle School. She explained that state technology funds will be used to fund this Dell purchase and that the total cost is $94,161.87.

MOTION: That the Board approve the computer lab replacement at Clifton Middle School, as presented. MOTION:Mr. Anderson
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(12-197) CONSIDER APPROVAL OF CLIFTON FORGE LITTLE LEAGUE EASEMENT

Mr. Higgins recommended approval of the water easement for the Clifton Forge Little League. He stated no utilities are in the way and there is no impact to the elementary school. He stated if approved by the Board, the project is expected to begin in spring after the ground thaws. Mr. Angle stated it will be good to see water on the property.

MOTION: That the Board approve the Clifton Forge Little League easement, as presented.
MOTION: Mr. Angle
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-198) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported maintenance is going an excellent job in completing work orders in a timely manner. He stated he would be meeting with the architect later that week to look at HVAC options for the high school.

(12-199) COMMUNICATIONS

Dr. Campbell stated the following meeting notes were provided in the packet for information purposes:

-Classified Advisory Committee

-Minority Advisory Committee
-Parent Advisory Committee
-Teacher Advisory Committee

CLOSED SESSION

(12-200) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711.A.2

MOTION: That the Board enter closed session to discuss Personnel and Student Matters,
as authorized by the Code of Virginia Sections 2.2-3711A.1 and 2.2-3711.A.2.
MOTION: Mr. Angle
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous
TIME:6:35 p.m.

MOTION: That the Board return to open session from closed session.
MOTION: Mr. Angle
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous
TIME:7:05 p.m.

CERTIFICATION OF CLOSED SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the school board.

MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Mr. Anderson – YES Mr. Fridley- YES
Mr. Angle - YESMrs. McKinney - YES
Mr. Barbour - YESMr. Persinger - YES
Mrs. Bryant – YES
7 -YES 0 - ABSENT 0 - NO
TIME: 7:08 p.m.

____________________________________ _____________________________

Chairman, Alleghany County School Board Clerk

PUPIL PERSONNEL

(12-201) DISPOSITION OF PUPIL PERSONNEL CASES

MOTION: That the Board approve the pupil personnel action in cases #12-20
and #12-24, as discussed in closed session.

MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

PERSONNEL

(12-202) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as recommended by the Superintendent.
MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(12-203) ADDITION to agenda

There were no further additions to the agenda.

ADJOURNMENT

MOTION: That the February 20, 2012 regular meeting of the Alleghany County
School Board be adjourned.

MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 7:10 p.m.

___________________________________ ________________________________
Chairman, Alleghany County School BoardClerk