3-19-2012

 

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

March 19, 2012

The Alleghany County School Board held its regular meeting on March 19, 2012 at 6:00 p.m. at the Gleason Forum Hall at Clifton Middle School, Covington, Virginia.

PRESENT: R. Joe Anderson; T. Troy Barbour, Vice Chairman; Stacey P. Bryant, Chairman; Robert A. Fridley; Patsy G. McKinney and Norman L. Persinger. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: William W. Angle

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance led by members of the Students for Christ Club.

Chairman Bryant announced the following addition to the agenda:

1) Under agenda item #12-210, “School Board Commendations”, two additional certificates will be presented to teachers who earned National Board Certification.

(12-204) APPROVAL OF MINUTES OF FEBRUARY 13, 2012 WORK SESSION

MOTION: That the Board approve the minutes of the February 13, 2012 work session.
MOTION: Mr. Fridley
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-205) APPROVAL OF MINUTES OF FEBRUARY 20, 2012 REGULAR MEETING
MOTION: That the Board approve the minutes of the February 20, 2012 regular meeting.
MOTION: Mr. Barbour
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(12-206) APPROVAL OF MINUTES OF MARCH 12, 2012 WORK SESSION
MOTION: That the Board approve the minutes of the March 12, 2012 work session.
MOTION: Mr. Barbour
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(12-207) OPENING REMARKS AND WELCOME BY BRENDA SIPLE, PRINCIPAL, CLIFTON MIDDLE SCHOOL

Mrs. Siple read the following statement: “Chairman Bryant, Board Members, Dr. Campbell, parents, students, and guests, greetings from Clifton Middle School. It is with honor that I welcome each of you to Clifton Middle School tonight. Teaching students at Clifton Middle School is truly a team effort. We're fortunate to have not only some of the most experienced, educated teachers in Alleghany County, but dedicated staff, parents, and volunteers willing to go the extra mile to help our students succeed.We, the faculty, staff, and parents of Clifton Middle School, believe that the purpose of education is to help each student develop his or her potential so that he or she will enjoy school, work well with his or her fellow students, and be prepared to make a positive contribution to society. Our purpose is to provide an opportunity for each student to acquire fundamental skills of learning and to have a wide range of experiences so that his or her abilities and talents will be challenged. While all children will not learn all things equally well, all should have the same opportunity to obtain the skills they will need to enter the adult world. Clifton Middle School will attempt to offer programs that provide for varied interests and abilities, keeping in mind that the equality of the program deserves as much consideration as the quantity. I would like to publicly thank Mr. Joe Anderson for the beautiful set of Revolutionary Soldier figurines that he gave to Clifton Middle School. He very graciously had a cabinet built and placed in our library for students and staff to enjoy. Your generosity and thoughtfulness is greatly appreciated. To all of the Board members, we know the budget decisions you have had to make over the last several years are never easy, but we are thankful for your support on a daily basis and we will continue to do our best. Thank you and welcome to Clifton Middle School.”

(12-208) SPECIAL PRESENTATION BY CAST OF CLIFTON MIDDLE SCHOOL: PRODUCTION OF ALLADIN

Cast members of Alladin offered a brief presentation. The play will be held on March 23 at 8:00 p.m.; Saturday, March 24 at 3:00 p.m. and 8:00 p.m.; and Sunday, March 25 at 3:00 p.m.

(12-209) REMARKS BY CLIFTON MIDDLE SCHOOL PTO REPRESENTATIVE

Mr. Shannon Daly, PTO president, thanked everyone for attending the meeting. He reported a membership drive had begun and encouraged everyone to support the PTO. He reported on upcoming events such as a Spirit Wear Drive and science fair. He also informed everyone of a new program with local law enforcement that will offer drug and bullying awareness programs.

(12-210) SCHOOL BOARD COMMENDATIONS

ACHIEVEMENT OF CERTIFICATION FROM THE NATIONAL BOARD FOR PROFESSIONAL TEACHING STANDARDS

Chairman Bryant and Teresa Johnson, principal of Mountain View Elementary School, presented certificates to Joleen Feazell and Michelle Via for their achievement of Certification from the National Board for Professional Teaching Standards. Mrs. Johnson gave brief biographical, family, and teaching histories on Mrs. Feazell and Mrs. Via. She emphasized the hard work and dedication that both teachers put forth to acquire this well-deserved certification.

CHAMBER OF COMMERCE TEACHER OF THE YEAR AND NOMINEES

Chairman Bryant and the principals of each school presented certificates of commendation to the following Chamber of Commerce Teacher of the Year finalists: Alleghany High School, Jack Baker; Clifton Middle School, Rebecca Hayslett; Boiling Spring Elementary, Erika Daly; Falling Spring Elementary, Susan Whittaker-Clonch; Mountain View Elementary, Lori Dressler; and Sharon Elementary, Maryanne Solan.

Chairman Bryant and Mrs. Nancy Moga, principal of Callaghan Elementary School, presented a certificate of commendation to Elisabeth Thompson as the Chamber of Commerce Teacher of the Year winner.

(12-211) SCHOOL BOARD MEMBER COMMENTS

Mr. Fridley congratulated Mrs. Feazell and Mrs. Via on their achievement of National Board Certification. He stated our school division has outstanding educators. He stated the Board had met several times to develop a proposed budget that would be presented to the Board of Supervisors this week by Dr. Campbell. He thanked Dr. Campbell and staff for their hard work in developing the budget.

Mrs. McKinney congratulated everyone on their awards. She thanked the students for their presentation of Alladin.

Mr. Anderson thanked Mrs. Siple for hosting the meeting. He congratulated the National Board Certified Teachers. He encouraged parents and students to take advantage of the Jackson River Governor’s School once they begin at Alleghany High School.

Mr. Persinger thanked the students for their presentation of Alladin and congratulated the teachers on their awards.

Mr. Barbour thanked Mrs. Siple for hosting the meeting and for her leadership. He congratulated all teachers on their commendations.

Dr. Campbell stated it was a pleasure to recognize the teachers for being nominated as Teachers of the Year and National Board Certification. She thanked the principals for providing bios on each teacher so everyone is reminded of their many accomplishments, not only as teachers, but also as individuals.

Mrs. Bryant commended Mrs. Feazell and Mrs. Via for their certifications and stated it takes a lot of hard work to receive the honor. She thanked the students for their play presentation and stated she is looking forward to bringing her own children to see the play. She stated the budget would be presented that evening and she realizes employees are going to be asked to do more with less again this year but she appreciates everyone’s patience and understanding. She stated the School Board will be asking the Board of Supervisors for financial assistance during a joint work session on March 21.

BUDGET AND FINANCE

(12-212) BUDGET REPORT

School Operating Fund

$1,894,205.28

School Textbook Fund

$923,922.37

Alleghany Foundation Nursing Grant

$52,595.93

Governor’s School

$44,895.41

Scholarship

$81,551.51

Alleghany Foundation Mental Health Initiative

$10,819.79

School Capital

$1,750,160.77

Medicaid Reimbursement

$505,556.43

Grand Total

$5,263,707.49

(12-213) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mr. Fridley
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-214) ANNUAL SCHOOL DIVISION AUDIT

Keven Rice, Director of Budget and Finance, presented the financial audit for fiscal year 2011. The audit was once again conducted by the auditing firm of Robinson, Farmer, Cox Associates. The school division was found to have ended the year in conformity with accounting principles generally accepted in the United States of America. The audit did contain one minor recommendation for the school division pertaining to documentation for federal grant reimbursements, and this recommendation has since been addressed.

(12-215) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending cash balance for February of $471,797.

SUPERINTENDENT’S REPORTS & RECOMMENDATION

(12-216) CALENDAR INFORMATION

Dr. Campbell offered the following for information purposes:

- March 21, 6:00 p.m. – Joint budget work session with Board of Supervisors at County
Complex
- March 29 – VSBA Blue Ridge Regional Forum at Spencer, VA
- April 2, 6:00 p.m. – Regular meeting at Mountain View Elementary School
- April 17, 6:00 p.m. - Joint Board of Control at JRTC

- April monthly calendar

(12-217) FALL 2011 SOL TEST RESULTS AT ALLEGHANY HIGH SCHOOL AND
CLIFTON MIDDLE SCHOOL

Mary Jane Mutispaugh, Director of Instruction, presented the preliminary Fall 2011 SOL Test Results for Alleghany High School and Clifton Middle School.

(12-218) APPROVAL OF 2012-2013 CONTRACT FOR HEATH INSURANCE SERVICES

Keven Rice presented a recommendation to approve The Local Choice as the division’s health benefits provider for 2012-2013. The premium rates for 2012-2013 will actually decline by an average of seven tenths of one percent (0.7%). The school division elected to join The Local Choice for the 2010-2011 year in an effort to reduce the premium rate escalation that the division had experienced for a number of years, and this move has proven to be a good one thus far, stated.

MOTION: That the Board approve The Local Choice as the division’s health benefits provider for 2012-2013, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(12-219) APPROVAL FOR WAIVER OF PRE-LABOR DAY OPENING REQUIREMENT

Mary Jane Mutispaugh requested the Board approve a pre-Labor Day opening of school for the 2012-2013 academic year in accordance with the Code of Virginia §22.1-79.1. She explained that Alleghany County Public Schools had met the criteria for opening prior to Labor Day because schools have been closed an average of 10.6 days during five of the past ten years.

MOTION: That the Board approve a pre-Labor Day opening of school for academic year
2012-2013, as presented
.
MOTION:Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(12-220) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported the test drilling for the geothermal system at Alleghany High School is underway and looks good.They finished Monday at a depth of 400 feet. We should know within two weeks if the well is a go or not, he stated.

(12-221) PROPOSED 2012-2013 SCHOOL DIVISION BUDGET

Dr. Sarah Campbell, Superintendent, reviewed the school board’s proposed 2012-2013 operating budget via a PowerPoint presentation. She explained final numbers had not been received from the General Assembly so some of the figures in the presentation are estimates and a final budget will need to be approved once those confirmed numbers have been received. She noted that the priorities for the budget included protecting the instructional program, minimizing layoffs, and offering some form of fair compensation to employees. She explained that the budget had been built on an enrollment of 2,600 which is 85 fewer students than the current budgeted enrollment. Dr. Campbell explained the proposed budget includes requesting $1,695,522 from the Board of Supervisors and that the budget will be presented to the Board of Supervisors on March 21. She stated the proposed budget includes the School Board assuming the employer cost of the increase in VRS premiums, a JRTC funding increase request, and a 2% plus step salary increase to all employees.

MOTION: That the Board approve the preliminary 2012-2013 school division budget, as presented by the Superintendent.
MOTION: Mr. Anderson
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

FIELD TRIP REQUESTS:

Chairman Bryant requested the three field trips be approved under one motion. There were no objections from Board members.

(12-222) 2 AHS GOVERNMENT STUDENTS TO MODEL GENERAL ASSEMBLY,

RICHMOND, VA, MARCH 29-31, 2012

(12-223) 42 AHS BIOLOGY STUDENTS TO NATIONAL AQUARIUM, BALTIMORE,
MD, APRIL 27, 2012
(12-224) 45 CLIFTON MIDDLE SCHOOL SCA / PEER HELPER STUDENTS TO NEW
YORK CITY, NY, JUNE 6-9, 2012

MOTION: That the Board approve the three field trip requests, as presented.
MOTION: Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-225) COMMUNICATIONS

Dr. Campbell stated the following meeting notes were provided in the packet for information purposes:

-Parent Advisory Committee
-Teacher Advisory Committee
-JRTC Monthly Report

CLOSED SESSION

(12-226) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1

MOTION: That the Board enter closed session to discuss Personnel Matters, as
authorized by the Code of Virginia Section 2.2-3711A.1.

MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 7:30 p.m.

MOTION: That the Board return to open session from closed session.
MOTION: Mr. Fridley
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous
TIME: 8:25 p.m.

CERTIFICATION OF CLOSED SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  1. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Barbour
SECOND: Mr. Fridley
ROLL CALL VOTE: Mr. Anderson – YES Mr. Fridley- YES
Mr. Angle - ABSENTMrs. McKinney - YES
Mr. Barbour - YESMr. Persinger - YES
Mrs. Bryant – YES
6 -YES 1 - ABSENT 0 - NO
TIME:8:27 p.m.

____________________________________ _____________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(12-227) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as recommended by the Superintendent.
MOTION: Mr. Fridley
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(12-228) ADDITION to agenda

Mr. Anderson made a motion to authorize Dr. Campbell to offer the Board of Supervisors the option to fund the air conditioning at Alleghany High School in trade for ownership of the “Gleason” property. He stated the property could be used for economic development prospects. There was no second to the motion; therefore, the motion died and there was no discussion.

ADJOURNMENT

MOTION: That the March 19, 2012 regular meeting of the Alleghany County School Board
be adjourned.
MOTION: Mr. Fridley
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous
TIME: 8:30 p.m.

_________________________________________________________________
Chairman, Alleghany County School Board Clerk