6-25-2012

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

June 25, 2012

The Alleghany County School Board held its regular meeting on June 25, 2012 at 6:00 p.m. at the Central Office Complex, Low Moor, Virginia.

PRESENT: R. Joe Anderson; Stacey P. Bryant, Chairman; Patsy G. McKinney; and Norman L. Persinger. Also present:Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: William W. Angle; T. Troy Barbour; Robert A. Fridley

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

(12-301) APPROVAL OF MINUTES OF MAY 14, 2012 CALLED WORK SESSION

MOTION: That the Board approve the minutes of the May 14, 2012 called work session.
MOTION:Mr. Persinger
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-302) APPROVAL OF MINUTES OF MAY 21, 2012 REGULAR MEETING

MOTION: That the Board approve the minutes of theMay 21, 2012 regular meeting.
MOTION: Mr. Persinger
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-303) APPROVAL OF MINUTES OF MAY 31, 2012 CALLED WORK SESSION

MOTION: That the Board approve the minutes of the May 31, 2012 called work session.
MOTION: Mrs. McKinney
SECOND: Mr. Persinger
ROLL CALL VOTE: Unanimous

(12-304) APPROVAL OF MINUTES OF JUNE 6, 2012 CALLED MEETING

MOTION: That the Board approve the minutes of the June 6, 2012 called meeting.
MOTION: Mr. Persinger
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(12-305) SCHOOL BOARD COMMENDATIONS

First Team, All Region III Girls’ Softball: Kristen Rose

Region III Long Jump Champion: Leonta Gorham

Group AA State Championship Long Jump, 4th place: Leonta Gorham

Group AA State Championship 200 meter run, 6th place: Leonta Gorham

Region III 3200 meter run Champion: Cimarron Nicely

Group AA State Championship 3200 meter run: 9th place: Cimarron Nicely

First Team, All Region III Boys’ Soccer: Patrick Burns

Mr. Anderson was presented a plaque for his dedicated service as a Board member to the students of Alleghany County.

Dr. Campbell was presented a certificate for 35 years of service with Alleghany County Public Schools.

Lorie Bess was presented a certificate for 5 years of service with Alleghany County Public Schools.

(12-306) SCHOOL BOARD MEMBER COMMENTS

Mr. Persinger congratulated all who received commendations. He thanked Mr. Barbour and Mr. Anderson for serving on the Board.

Mrs. McKinney echoed Mr. Persinger’s comments.

Mr. Anderson stated it had been a pleasure to work with everyone and thanked everyone for what they do.

Dr. Campbell thanked Mr. Anderson for his wisdom and service over the years. She stated she appreciated Mr. Barbour’s service on the Board as well and is looking forward to working with the new Board members. She congratulated the athletes on their accomplishments. She stated another tough budget year is ahead but she is confident the division will move forward and embrace the challenges ahead.

Mrs. Bryant congratulated the students on their achievement. She thanked Mr. Anderson and that she would miss his wisdom, advice, and coaching. She thanked Mr. Barbour for his service and serving as vice-chairman. She welcomed the two new Board members, Mrs. Amber Kerns and Mr. Ben Truett.

BUDGET AND FINANCE

(12-307) BUDGET REPORT

School Operating Fund

$1,575,821.93

School Textbook Fund

$924,098.40

Alleghany Foundation Nursing Grant

$57,579.28

Governor’s School

$49,603.07

Scholarship

$80,567.05

Alleghany Foundation Mental Health Initiative

$10,958.11

School Capital

$1,750,494.21

Medicaid Reimbursement

$505,652.74

Grand Total

$4,954,774.79

(12-308) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mr. Persinger
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-309) CAFETERIA REPORT
Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending cash balance for May of $459,323.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(12-310) CALENDAR INFORMATION

July 9 –Year-end Closeout / Annual Organizational / Regular meeting at
Central office complex

July 31 – VSBA Governor’s Conference on Education in Richmond

August 20 – Regular meeting at Central Office Complex (pending 2012-2013
calendar approval on July 9)

July monthly calendar

(12-311) PROPOSED 2012-2013 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS

Dr. Campbell noted a draft calendar was provided in their agenda packet and to contact her with any conflicts. The final calendar will be presented for approval at the July 9 meeting.

(12-312) APPROVAL OF TEACHER PERFORMANCE EVALUATION SYSTEM

Dr. Campbell noted Board members were provided a draft copy of the Teacher Performance Evaluation System handbook last month. She noted the federal government requires Virginia to adopt an evaluation system based on student growth. She noted Performance Standard #7 will count as 40% of the teacher evaluation, noting the 40% is now a requirement and is not optional. She stated the draft copy basically mirrors the state version with only minor adjustments being made to areas that are specific to our school division. Mr. Persinger asked if 40% was a fair requirement, especially for classes that do not have an SOL test. Dr. Campbell explained other measures will be used for the subjects that do not have an SOL test associated with it and that the 40% requirement is not optional.

MOTION: That the Board approve the Teacher Performance Evaluation System, as presented.
MOTION: Mr. Anderson
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-313) APPROVAL OF YMCA CHILD CARE GRANT APPLICATION TO THE ALLEGHANY FOUNDATION

Mr. Higgins stated the YMCA is requesting to install a security system in the child care portion of the building. Dr. Campbell added she had no issue with installing the system but wanted the Board to be aware of it because the facility would be altered to install keypads on the doors. Mr. Higgins and Dr. Campbell recommended the submission of the grant application.

MOTION: That the Board approve the submission of the YMCA Child Care grant application
to The Alleghany Foundation, as presented.
MOTION: Mr. Persinger
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-314) ANNUAL STATE TECHNOLOGY FUNDING RESOLUTION

Ms. Hobbs presented the State Technology Funding Resolution for Series XIVirginia Public School Authority technology funds. The amount of these funds is $282,000.

MOTION: That the Board approve the annual state technology funding resolution, as presented.
MOTION: Mr. Persinger
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-315) AUTHORIZATION TO OFFER STUDENT ACCIDENT INSURANCE SERVICES IN SCHOOLS

Keven Rice recommended Markel insurance Company, the present provider, to make available to our students a student accident insurance program. Participation in the program is strictly voluntary. The School Board does not administer this plan and assumes no cost or obligation related to such.

MOTION: That the Board approve Markel Insurance Company for student accident
insurance services, as presented.
MOTION: Mrs. McKinney
SECOND: Mr. Persinger
ROLL CALL VOTE: Unanimous

(12-316) APPROVAL OF CONTRACT FOR VISUALLY IMPAIRED SERVICES

Dr. Elizabeth Heath presented a contract proposal from Allied Instructional Services to provide required services for students identified with a visual impairment. This contract will include the provision of Orientation and Mobility Services.

MOTION: That the Board approve Allied Instructional Services for the provision of visually
impaired services in the school division, as presented.
MOTION:Mr. Anderson
SECOND: Mr. Persinger
ROLL CALL VOTE: Unanimous

(12-317) APPROVAL OF CONTRACT FOR JOB TRAINING AND ON-SITE JOB COACHING SERVICES

Dr. Elizabeth Heath presented a contract proposal from Stand Up, Inc., to provide job experience for high school students with significant cognitive disabilities. This service will provide job training in the school and on-site job-coaching for ten students. The service will also include pre-vocational training such as time management, communication skills, team work, resume building and four internship rotations with businesses in the community. A combination of Medicaid funds and assistance from the Department of Rehabilitative Services and Virginia Workforce will be used to fund this service for students.

MOTION: That the Board approve Stand Up, Inc. to provide job training and on-site job
coaching services, as presented.
MOTION: Mr. Persinger
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-318) PROPOSED PRICE INCREASES FOR SCHOOL LUNCHES FOR 2012-2013

Mr. Higgins explained the Healthy Hunger-Free Kids Act of 2012 requires that the average paid lunch price be adjusted annually. He recommended the lunch prices increase by ten cents at the high school and middle school and five cents at the elementary schools. Adult lunches and A la Carte prices also need to be increased by ten cents, he noted. Breakfast prices will remain the same.

MOTION: That the Board approve the price increases for school lunches for 2012-2013,
as presented.
MOTION: Mrs. McKinney
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-319) APPROVAL OF CAFETERIA FOOD AND SUPPLIES CONTRACT

Mr. Higgins stated two bids were received for cafeteria food and supplies. Of the two, he recommended US Foods be awarded the contract at a total price of $4,784,637.12.

MOTION: That the Board approve the cafeteria food and supplies contract to US Foods,
as presented.
MOTION:Mr. Persinger
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-320) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reviewed the maintenance reports.

POLICY REVISIONS:

(12-321) REVISIONS BASED ON RECOMMENDATIONS FROM VSBA POLICY SERVICES AND/OR ADMINISTRATION

Dr. Campbell recommended approval of all policy revisions.

MOTION: That the Board approve the policy revisions, as presented.
MOTION:Mr. Anderson
SECOND:Mrs. McKinney
ROLL CALL VOTE: Unanimous

COMMUNICATIONS

(12-322) ALLEGHANY COUNTY PUBLIC SCHOOLS STANDARD SCHEDULING DAY, 2012-2013

This document is provided annually, for information purposes.

(12-323) JRTC MONTHLY REPORT

This document was provided for information purposes.

CLOSED SESSION

(12-324) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2,
AND 2.2-3711.A.10 SPECIAL AWARDS

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters,
and Special Awards, as authorized by the Code of Virginia Sections 2.2-3711A.1 and 2.2-3711.A.2
and 2.2-3711.A.10.
MOTION: Mr. Anderson
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous
TIME: 6:40 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Anderson
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous
TIME: 8:20 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Anderson
SECOND: Mr. Persinger
ROLL CALL VOTE: Mr. Anderson – YESMr. Fridley- ABSENT
Mr. Angle - ABSENTMrs. McKinney - YES
Mr. Barbour - ABSENTMr. Persinger - YES\
Mrs. Bryant – YES
4-YES 3 - ABSENT 0 - NO
TIME: 8:22 p.m.

____________________________________ _________________________________

Chairman, Alleghany County School Board Clerk

 

PERSONNEL

(12-325) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session
and recommended by the Superintendent.
MOTION:Mrs. McKinney
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(12-326) DISPOSITIONS OF PUPIL PERSONNEL CASES

MOTION: That the Board approve the pupil personnel actions, as discussed in closed session.
MOTION: Mr. Persinger
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(12-327) RESOLUTION TO NOMINATE RECIPIENT FOR VSBA MEDIA HONOR ROLL

MOTION: That the Board nominate Darrell Gleason of The Virginian Review to the VSBA
Media Honor Roll.
MOTION: Mr. Anderson
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-328) ADDITION TO THE AGENDA

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the June 25, 2012 regular meeting of the Alleghany County School Board
be adjourned.
MOTION:Mr. Anderson
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous
TIME: 8:25 p.m.

___________________________________ _____________________________
Chairman, Alleghany County School Board Clerk