7-11-2011

 

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MINUTES

YEAR-END CLOSEOUT/ REORGANIZATION AND REGULAR MEETING OF

THE ALLEGHANY COUNTY SCHOOL BOARD

July 11, 2011

The Alleghany County School Board held its year-end closeout /reorganization and regular meeting on July 11, 2011, at 6:00 p.m. at Central Office Complex in Low Moor, VA.

PRESENT: R. Joe Anderson; William W. Angle; Stacey P. Bryant; T. Troy Barbour; Robert A. Fridley; Patsy G. McKinney; and Norman L. Persinger. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Dr. Campbell presided as chairman pro tempore and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Dr. Campbell announced agenda item #12-20, “Recommendation for Resealing Roof at Alleghany High School” would be changed from an action item to an information item.

ELECTION OF CHAIRMAN

In her capacity as chairman pro tempore, Dr. Campbell asked for nominations for Chairman. Mr. Barbour nominated Mrs. Bryant as Chairman. Hearing no other nominations, Dr. Campbell asked for a motion to close the nominations.

MOTION: That the nominations for Chairman of the Alleghany County School Board be closed.
MOTION: Mr. Fridley
ROLL CALL VOTE: Mr. Anderson-YES Mr. Fridley - YES
Mr. Angle- YES Mrs. McKinney- NO
Mrs. Bryant- YES Mr. Persinger- NO
Mr. Barbour- YES
5-YES 0 - ABSENT 2-NO

MOTION: ThatStacey Bryant be elected as Chairman of the Alleghany County School Board.
MOTION:Mr. Barbour
SECOND: Mr. Fridley
ROLL CALL VOTE: Mr. Anderson-YES Mr. Fridley - YES
Mr. Angle- YES Mrs. McKinney- YES
Mrs. Bryant- YES Mr. Persinger- NO
Mr. Barbour- YES
6-YES 0 - ABSENT 1-NO

ELECTION OF VICE CHAIRMAN

Chairman Bryant asked for nominations for Vice-Chairman.Mr. Angle nominated Mr. Barbour as Vice-Chairman. Hearing no other nominations, Chairman Bryant asked for a motion to close the nominations.

MOTION: That the nominations for Vice-Chairman of the Alleghany County School Board be closed.
MOTION: Mr. Fridley
ROLL CALL VOTE: Unanimous

MOTION:ThatMr. Barbour be approved as the Vice-Chairman of the Alleghany County School Board.
MOTION:Mr. Angle
SECOND:Mr. Fridley
ROLL CALL VOTE: Unanimous

ELECTION OF CLERK

MOTION:That Dr. Campbell shall serve as Clerk of the Board.
MOTION:Mr. Barbour
SECOND:Mr. Anderson
ROLL CALL VOTE: Unanimous

ELECTION OF DEPUTY CLERK

MOTION: That Lorie Bess and Mary Jane Mutispaugh shall serve as Deputy Clerks.
MOTION:Mr. Anderson
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

DESIGNATION OF RECORDERS

Chairman Bryant, upon recommendation of the Superintendent, designated Lorie Bess and Mary Jane Mutispaugh to serve as recorders.

APPOINT FOUR REPRESENTATIVES TO JACKSON RIVER TECHNICAL CENTER JOINT BOARD OF CONTROL

Chairman Bryant volunteered herself and appointed Mr. Barbour, Mr. Anderson, and Mr. Angle as Alleghany County Public School representatives to the Jackson River Technical Center Joint Board of Control.

APPOINT REPRESENTATIVES TO JACKSON RIVER GOVERNOR SCHOOL EXECUTIVE COMMITTEE

Chairman Bryant appointed Mr. Anderson as the Alleghany County Public School representatives to the Jackson River Governor’s School Executive Committee.

APPOINT DELEGATE AND ALTERNATE TO VSBA DELEGATE CONVENTION

Chairman Bryant appointed Mr. Anderson as voting delegate and volunteered herself as alternate to represent Alleghany County Public Schools during the 2011 Virginia School Board Association convention in November.

(12-01) PROVISION OF THE VIRGINIA FREEDOM OF INFORMATION ACT

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Campbell reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Freedom of Information Act. A copy of the Freedom of Information Act was provided to all Board members.

(12-02) PROVISION OF THE VIRGINIA CONFLICT OF INTEREST ACT

Dr. Campbell noted this is code, not a recommendation of the VSBA. Dr. Campbell stated that the Virginia School Boards’ Association also recommends that School Board members read and familiarize themselves with the Virginia Conflict of Interests Act. Each Board member and the Superintendent are required to file a Statement of Economic Interest each January, she added. She said the essential elements of the Act can be found in the Alleghany County School Board Policy BBFA. A copy was provided to all Board members.

(12-03) PROVISION OF THE VIRGINIA PUBLIC RECORDS ACTS

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Campbell reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Public Records Act. A copy of the Virginia Public Records Act was provided to all Board members.

(12-04) LOCATION OF ALLEGHANY COUNTY SCHOOL BOARD POLICY MANUALS

Dr. Campbell reported that copies of the Alleghany County School Board Policy Manual are available to the public at the central office at 100 Central Circle, Low Moor, VA, in each school’s office and library, and at the public libraries in Covington and Clifton Forge. She added the policy manual is also available on the school website, per state statutory requirement.

(12-05) ACCEPTANCE OF VSBA CODE OF CONDUCT

Dr. Campbell asked all Board members who agreed with the Code of Conduct to please sign the form. There were no questions from the Board.

MOTION: That the VSBA Code of Conduct be adopted, as presented.
MOTION:Mr. Fridley
SECOND:Mr. Anderson
ROLL CALL VOTE: Mr. Anderson- YES Mr. Fridley - YES
Mr. Angle- YES Mrs. McKinney- YES
Mrs. Bryant- YES Mr. Persinger- YES
Mr. Barbour- YES
7-YES 0- ABSENT 0-NO

(12-06) APPROVAL OF 2011-2012 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS

Dr. Campbell noted the Board was given a draft calendar for review at the June 27, 2011 regular meeting. A September or October work session has been added to the calendar since it was presented in June.

MOTION: That the Board approve the 2011-2012 calendar of School Board meetings and events, as presented.
MOTION:Mr. Anderson
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

(12-07) APPROVAL OF MINUTES OF JUNE 27, 2011 REGULAR MEETING

MOTION: That the Board approve the minutes of the June 27, 2011 regular meeting as presented.
MOTION:Mr. Barbour
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(12-08) 2011 VSBA MEDIA HONOR ROLL COMMENDATION: DARRELL GLEASON, THE VIRGINIAN REVIEW

Chairman Bryant presented a certificate of commendation to Darrell Gleason and thanked him for his service to the community.

(12-09) SCHOOL BOARD MEMBER COMMENTS

Mr. Fridley thanked Darrell Gleason for his coverage of board meetings. He thanked the entire School Board for working together for the best interests of the students and staff. He stated the Board is facing tough budget times ahead but they will do the best they can with what they have. He commended Dr. Campbell and staff for another successful school year and Gayle McCue for her efforts in conserving energy in the division.

Dr. Campbell thanked everyone for another successful year and stated she is looking forward to starting a new school year.

Chairman Bryant congratulated Rob Fridley on his reappointment to the School Board for another four year term and thanked him for his willingness to serve. She stated she is looking forward to another school year.

BUDGET AND FINANCE

(12-10) BUDGET REPORT

School Operating Fund

$2,272,261.78

School Textbook Fund

$1,114,726.33

Alleghany Foundation Nursing Grant

$81,563.95

Governor’s School

$110,551.49

Scholarship

$81,442.43

Alleghany Foundation Mental Health Initiative

$4,879.00

School Capital

$1,748,119.51

Grand Total

$5,918,511.27

(12-11) FINAL 2010-2011 YEAR-END PAYMENT OF BILLS
MOTION: That the Board approve the 2010-2011 final payment of the bills, as presented.
MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(12-12) FINAL 2010-2011 YEAR-END CARRY-OVERS

MOTION: That the Board approve the final 2010-2011 year-end carry-over funds as presented.
MOTION:Mr. Fridley
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(12-13) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

-11:45 a.m., July 19 – Joint Board of Control at JRTC

-6 p.m., Monday, August 8 – Regular monthly meeting at Central Office Complex

-8:30 a.m., August 15, 2011 – Division wide-convocation at Clifton Middle School
-August monthly calendar

(12-14) INVITATION TO ATTEND AUGUST 15, 2011 DIVISION-WIDE CONVOCATION
Mary Jane Mutispaugh, Director of Instruction, extended an invitation to Board members to attend the convocation day on August 15, 2011 at Clifton Middle School. She noted the starting time would be 8:30 a.m. instead of 8:00 a.m.

(12-15) ANNUAL REPORT ON ENERGY MANAGEMENT OUTCOMES

Gayle McCue presented the energy management report. She reported since the Energy Management Program began eight years ago, the division has realized an average of 22% annual cost avoidance for KWH usage and 28% annual cost avoidance for fuel oil. She noted the staff has done a great job in conserving energy by maintaining temperature set points in their buildings.

(12-16) ANNUAL REPORT ON STUDENT ATTENDANCE

Jan Hobbs, Director of Human Resources and Pupil Personnel, presented the attendance report. She noted all schools met the 94% requirement except Alleghany High School.The high school’s attendance rate was 93.97%. Ms. Hobbs also explained that the graduation rate, not attendance, is used as an AYP standard for the high school.

(12-17) ALLEGHANY COUNTY PUBLIC SCHOOLS PROPOSED SWIM TEAM

Dr. Campbell reminded the Board that Mr. Gene Wright presented a request for a swim team at the June Board meeting. Based on his presentation, Dr. Campbell began to research the costs associated with funding a swim team. She reported an estimated annual cost to establish a swim team is $14,124. This estimate includes head and assistant coach wages, bus driver wages, fuel costs, and an annual rental fee to the YMCA. Several Board members expressed their support for a swim team. Dr. Campbell stated she would gather more information and offer a recommendation to the Board at the August meeting.

(12-18) APPROVAL FOR PURCHASE OF FENCING AROUND ALLEGHANY
HIGH SCHOOL FOOTBALL FIELD

Mrs. McCue presented information to install fencing around the football field at Alleghany High School. She noted the lowest bid was from Webster & Webster at $22,992.50.

MOTION:That the Board approve the purchase and installation of fencing around
Alleghany High School football field, as presented.
MOTION:Mr. Angle
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

(12-19) RECOMMENDATION FOR ALLEGHANY HIGH SCHOOL AND CLIFTON
MIDDLE SCHOOL TRACK UPGRADES

Mrs. McCue stated the tracks at Alleghany High School and Clifton Middle School are in need of repair. She explained the cost differences for both projects. Dr. Campbell stated a recommendation from Mr. Higgins would be presented to the Board at the August meeting.

(12-20) RECOMMENDATION FOR RESEALING ROOF AT ALLEGHANY HIGH SCHOOL

Dr. Campbell explained the reason this agenda item was changed from an action item to an information item was because the infrared screening was not able to be done because of standing water on the roof from heavy rainfall. Mrs. McCue explained the infrared testing cost is part of the original cost; however, the additional costs are incurred when the infrared screening is completed and it a determination is made that an area of the roof needs to be removed or replaced. Mrs. McCue stated the infrared screening cannot be done with standing water on the roof and it must be done at dark. Dr. Campbell stated more information would be presented at the August meeting.

(12-21) DEMOLITION OF CONDEMNED HOUSE BEHIND FALLING SPRING
ELEMENTARY SCHOOL

Mrs. McCue stated the house behind Falling Spring Elementary currently used for storage has become unsafe. She explained that the house was found to contain asbestos and that abatement has been completed. Mrs. McCue stated the cost to demolish the house, clean the lot, grade the lot for proper drainage, and reseed grass would be $5,800.00. She recommended demolition of the house.

MOTION: That the Board approve the demolition of a condemned house behind
Falling Spring Elementary School ,as presented.

MOTION:Mr. Angle
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

(12-22) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mrs. McCue reported the tile at Clifton Middle School is almost complete downstairs and they are working on removing the carpet from the chorus room.

FIELD TRIP REQUEST:

(12-23) ALL OVERNIGHT AND OUT-OF-STATE TRIPS ASSOCIATED WITH
VIRGINIA HIGH SCHOOL LEAGUE, DESTINATION IMAGINATION AND DISTRICT/
REGIONAL/STATE/HONORS BAND AND CHORAL COMPETITIONS

MOTION: That the Board approve all overnight and out-of-state trips associated
with Virginia High School
League, Destination Imagination and district/regional/
state/ honors band and choral competitions as presented.
MOTION: Mr. Anderson
SECOND:Mr. Fridley
ROLL CALL VOTE: Unanimous

CLOSED SESSION

(12-24) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, AND STUDENT MATTERS
2.2-3711.A.2.

MOTION: That the School Board enter closed session to discuss Personnel and Student
Matters, as authorized by the Code of Virginia Sections 2.2-3711A.1, and 2.2-3711.A.2.
MOTION:Mr. Fridley
SECOND:Mr. Angle
ROLL CALL VOTE: Unanimous
TIME: 7:00 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION:Mr. Angle
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 7:35 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mr. Anderson
SECOND:Mr. Angle

ROLL CALL VOTE: Mr. Anderson- YES Mr. Fridley - YES
Mr. Angle- YES Mrs. McKinney- YES
Mrs. Bryant- YES Mr. Persinger- YES
Mr. Barbour- YES
7 -YES 0-ABSENT 0-NO
TIME: 7:36 p.m.

________________________________________ ________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(12-25)PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed
session and recommended by the Superintendent.

MOTION:Mr. Fridley
SECOND:Mr. Barbour
ROLL CALL VOTE: Unanimous

(12-26) RESOLUTION TO REAPPOINT SUPERINTENDENT

Chairman Bryant read the resolution appointing Sarah Campbell as Superintendent for a term commencing July 11, 2011 and ending June 30, 2015.

MOTION: That the Board approve a resolution to reappoint Sarah Campbell as the Superintendent from July 11, 2011 to June 30, 2015.

MOTION:Mr. Fridley
SECOND: Mr. Anderson
ROLL CALL VOTE: Mr. Anderson- YES Mr. Fridley - YES
Mr. Angle- YES Mrs. McKinney- YES
Mrs. Bryant- YES Mr. Persinger- NO
Mr. Barbour- YES
6 -YES 0-ABSENT 1 -NO

PUPIL PERSONNEL

(12-27) DISPOSITION OF PUPIL PERSONNEL CASES

Because none of the three students were present for the meeting, there was no discussion or action taken. These pupil personnel cases will be included on the next agenda.

OTHER BUSINESS

(12-28)Additions to the agenda

Chairman Bryant requested a motion to add a report on Jackson River Technical Center.

MOTION:That a report on Jackson River Technical Center be added to the agenda for discussion.
MOTION:Mr. Anderson
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(12-28) JACKSON RIVER TECHINICAL CENTER REPORT

Dr. Campbell provided an update on Jackson River Technical Center. She noted that a member of the Alleghany County Board of Supervisors had recently been quoted in the Virginian Review as having expressed concern about an employee losing their position at the Center. Dr. Campbell emphasized that no one has lost employment at the Center. She explained that the teacher of the Computer Systems Technology program had resigned in the spring of 2010 and that the vacant position had not been filled due to budget cuts. Dr. Campbell added that she planned to phone the supervisor who expressed the concern to ensure that his questions and concerns were addressed. Dr. Campbell was asked to add a monthly JRTC update to the School Board agenda.

ADJOURNMENT

MOTION: That the July 11, 2011 meeting of the Alleghany County School Board be adjourned.
MOTION:Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME:7:50 p.m.

_______________________________________ ______________________________

Chairman, Alleghany County School BoardClerk