8-8-2011

Click here for printer friendly PDF




MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

August 8, 2011

The Alleghany County School Board held its regular meeting on August 8, 2011 at 6:00 p.m. at the Central Office Complex, Low Moor, Virginia.

PRESENT: R. Joe Anderson; William W. Angle; T. Troy Barbour, Vice Chairman; Stacey P. Bryant, Chairman; Patsy G. McKinney; and Norman L. Persinger. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Robert A. Fridley

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Bryant announced the following additions to the agenda:

1. Under agenda item #12-43, Closed Session, “Discussion and consideration of issues associated with a possible governmental consolidation”, pursuant to the Code of Virginia, §15.2-2907.D.

2. Under agenda item #12-46, “Discussion of capital projects at Alleghany High School”. This is an information item.

(12-29) APPROVAL OF MINUTES OF JULY 11, 2011 YEAR-END / ORGANIZATION / REGULAR MEETING

MOTION: That the Board approve the minutes of the July 11, 2011 year-end / organization / regular meeting. MOTION:Mr. Anderson
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(12-30) SCHOOL BOARD MEMBER COMMENTS

Mr. Anderson commended Troy Barbour for his appointment as Chairman for the Jackson River Technical Center Joint Board of Control.

Dr. Campbell reported new teachers would report on Friday and the entire teaching staff would report on Monday. She stated she is looking forward to beginning a new school year.

Chairman Bryant welcomed all the new employees and stated she is looking forward to another successful school year.

BUDGET AND FINANCE

(12-31)BUDGET REPORT

School Operating Fund

$1,986,155.10

School Textbook Fund

$1,115,214.77

Alleghany Foundation Nursing Grant

$90,788.56

Governor’s School

$34,850.51

Scholarship

$81,456.39

Alleghany Foundation Mental Health Initiative

$18,000.37

School Capital

$1,748,119.51

Medicaid Reimbursement

$504,966.78

Grand Total

$5,579,551.99

(12-32) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-33) CAFETERIA REPORT – JUNE, JULY, AND END OF YEAR

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending net cash balance of $399,193 for June and $389,776 for July.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(12-34) CALENDAR INFORMATION*

Dr. Campbell reminded Board members of the following upcoming events:

August 10 – JRGS Board at DSLCC: Reception at 5 p.m., Meeting at 6 p.m.
August 12 – New Teachers Report

August 15, 8:30 a.m. – Convocation at Clifton Middle School / All Teachers Report

August 16, 11:45 a.m. - JRTC Joint Board of Control at JRTC
August 24 – School Reopens
September 19, 6:00 p.m. – Regular monthly meeting at Boiling Spring Elementary
September monthly calendar

(12-35) MONTHLY JRTC UPDATE

Dr. Campbell stated future Board meetings would include a report on Jackson River Technical Center. She provided Board members with a copy of her informal notes from the most recent meetings.

(12-36) RECOMMENDATION FOR ALLEGHANY HIGH SCHOOL SWIM TEAM
Dr. Campbell noted each Board member was given a copy of a memo from the high school administrators recommending a swim team. The total cost is approximately $14,188 for a year. Dr. Campbell noted administrators have spoken with the executive director at the YMCA regarding the use of its facilities for the swim team. Dr. Campbell recommended Medicaid reimbursement funds be used to initiate the swim team.

MOTION: That the Board approve starting a swim team at Alleghany High School.
MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(12-37) APPROVE COMMENDATIONS AND LUNCHEON FOR 34 ALLEGHANY HIGH
SCHOOL STUDENTS WHO SCORED 600 ON SPRING 2011 SOL ASSESSMENTS

MOTION: That the Board approve the commendations and luncheon on September 13 at 11:45 a.m. in the library at Alleghany High School.
MOTION:Mr. Anderson
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(12-38) CERTIFICATION THAT SCHOOL BOARD MEMBERS HAVE REVIEWED AND
APPROVE OF SCHOOL CRISIS PLANS IN ACCORANCE WITH THE Code of Virginia §22.1-279.8

dr. Campbell reported that all Board members had reviewed the school crisis plans.

MOTION: That the Board certifies their review and approval of the school crisis plans, as presented.
MOTION: Mr. Angle
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-39) TIMELINE FOR DEVELOPMENT OF COMPREHENSIVE SIX-YEAR IMPROVEMENT PLAN

Dr. Campbell explained that the Six-Year Improvement Plan is mandated by Virginia Standards of Quality and that Virginia Code requires that the document be revised and adopted in alternate years. Dr. Campbell presented the Board with a timeline for renewal of the current document, which was adopted in December 2009.She stated the plan is developed by staff and includes community involvement.

(12-40) REVISON OF SPECIAL EDUCATION PROCEDURES MANUAL

Dr. Elizabeth Heath, Director of Special Education, presented the Alleghany County Public Schools Department of Special Education Procedures Manual for approval. In accordance with recommendations of Reed/Smith, the law firm that represents the Virginia Department of Education in special education claims, the local procedures manual was revised to reflect updated forms, form requirements, data requirements, compliance requirements, and Free and Appropriate Public Education (FAPE) considerations.

MOTION: That the Board approve the revisions to the Special Education Procedures Manual, as presented. MOTION: Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-41) FINAL INVITATION FOR CONVOCATION DAY

Mary Jane Mutispaugh, Director of Instruction, extended a final invitation to Board members to attend the convocation day on August 15, 2011 at Clifton Middle School.

(12-42) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Kenny Higgins, Director of Administrative Services, reported the infrared screening had been done on the roof at Alleghany High School. He stated that the screening showed that approximately 750 square feet of roof would need to be resurfaced. Mr. Higgins said cost estimates would be given at the next Board meeting. He reported the floor tile had been finished at Clifton Middle School. Mr. Higgins stated he is hopeful the new fencing and scoreboard at Alleghany High School will be completed by the first home football game in September.

CLOSED SESSION

(12-43) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS
2.2-3711.A.2 AND CONSOLIDATION 15.2-2907.D,

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters and
Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2
and 15.22907.D,

MOTION: Mr. Angle
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous
TIME: 6:22 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Angle
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous
TIME: 7:30 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Mr. Anderson - YES Mr. Fridley- ABSENT
Mr. Angle - YES Mrs. McKinney - YES
Mr. Barbour - YES Mr. Persinger - YES
Mrs. Bryant – YES
6 -YES 1 - ABSENT 0 -NO
TIME: 7:32 p.m.

_______________________________________ ______________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(12-44) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and
recommended by the Superintendent.
MOTION:Mr. Barbour
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(12-45) DISPOSITION OF PUPIL PERSONNEL CASES #11-08, #11-28, #11-58, and #11-59.

Pupil personnel case #11-21 was not present for the meeting.

MOTION: That the Board approve the pupil personnel actions, as discussed in closed session
and recommended by the Superintendent.
MOTION: Mr. Barbour
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(12-46) DISCUSSION OF CAPITAL PROJECTS AT ALLEGHANY HIGH SCHOOL

Dr. Campbell asked the Board to provide direction as to how proceed with the track upgrades at Alleghany High School and Clifton Middle School. Specifically, she explained that a complete reconfiguration of the Clifton Middle School track and a resurfacing of the Alleghany High School track are estimated to cost about $230,000; whereas, a complete upgrade to the AHS track is estimated to cost between $90,000 and $100,000. Dr. Campbell also stated that the $1.7 million in the Capital Fund minus the cost of the track upgrade at AHS was most likely enough to add air conditioning to the second floor of AHS. Dr. Campbell recommended the Board approve an RFP for architecture services in September in order to obtain an updated estimate of costs to air condition the facility and she asked the Board to provide input prior to the next regular meeting.

ADJOURNMENT

MOTION: That the August 8, 2011 regular meeting of the Alleghany County School Board
be adjourned.
MOTION: Mr. Angle
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 7:45 p.m.

_______________________________________ _____________________________

Chairman, Alleghany County School BoardClerk