9-19-2011

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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

September 19, 2011

The Alleghany County School Board held its regular meeting on September 19, 2011 at 6:00 p.m. at Boiling Spring Elementary School, Covington, Virginia.

PRESENT: R. Joe Anderson; T. Troy Barbour, Vice Chairman; Stacey P. Bryant, Chairman; Patsy G. McKinney; and Norman L. Persinger. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: William W. Angle; Robert A. Fridley

Chairman Bryant called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Bryant announced the following addition and/or revisions to the agenda:

1. Under agenda item #12-50, “School Board Commendations”, the Alleghany County Public School retirees will be recognized before the SOL students.

2. Under agenda item #12-72, Closed Session, “Legal Matters and discussion briefings by staff pertaining to probable litigation” will not be discussed.

3. Agenda item #12-75, “Field Trip Request” will be added after agenda item #12-68. This is an action item.

(12-47) APPROVAL OF MINUTES OF AUGUST 8, 2011 REGULAR MEETING

MOTION: That the Board approve the minutes of the August 8, 2011 regular meeting.
MOTION:Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(12-48) OPENING REMARKS AND WELCOME BY AMY DEW, PRINCIPAL BOILING SPRING ELEMENTARY SCHOOL

Ms. Dew welcomed everyone to Boiling Spring Elementary School. She reported the school currently has an enrollment of 117 students. She thanked the Board members for all they do for the students.

(12-49) REMARKS BY ERIN STONE, PRESIDENT, BOILING SPRING ELEMENTARY PTO

Ms. Stone thanked everyone for attending the meeting. She stated she hoped everyone noticed the new outdoor shelter that was built. She reported on events and items the PTO has assisted with, including a $500 scholarship that was given to an Alleghany High School graduate.

(12-50) SCHOOL BOARD COMMENDATIONS

ALLEGHANY COUNTY PUBLIC SCHOOL EMPLOYEES WHO RETIRED AT THE END
OF THE 2010-2011 SCHOOL YEAR

Armilda Hayes (20 years) Patricia Howard (29 years) Sharon Wheeler (9.5 years)
John Hayes (8 years) Sue Brown (33 years) Richard Stogdale (16 years)

13 BOILING SPRING STUDENTS WHO EARNED AT LEAST ONE PERFECT 600 SCORE
ON THEIR SPRING 2011 SOL ASSESSMENTS

Grade 3 Grade 4 Grade 5
Hope Arthur Faith Daly Hayden Brooks
James Whiting Jordan McPeek Cheyenne Jennings
Madison Noel Tailor Nida
Haydon Washburn Cheyenne Sweeney
Kellison Whiting Nicholas Tingler
Ashley Tucker

(12-51) SCHOOL BOARD MEMBER COMMENTS

Mr. Anderson stated it was a pleasure to be at the school. He congratulated the students for their SOL awards.

Mr. Persinger also congratulated the students on their SOL achievements. He thanked the retirees for the time and effort they have provided over the years to make this the terrific school division it is.

Mrs. McKinney commended the students and parents for the SOL awards. She also congratulated the retirees. She thanked Ms. Dew for hosting the meeting and stated the school looked great.

Mr. Barbour thanked Ms. Dew and her staff for hosting the meeting. He congratulated the students on their accomplishments.

Dr. Campbell thanked all the staff, parents, and students for all they do. She thanked the PTO for their continued support of the school, particularly during the current economic climate.

Mrs. Bryant stated the school looked fantastic. She thanked Ms. Stone and the PTO for providing supplies for the school. She congratulated the retirees.

BUDGET AND FINANCE

(12-52) BUDGET REPORT

School Operating Fund

$923,988.12

School Textbook Fund

$1,028,165.14

Alleghany Foundation Nursing Grant

$71,241.84

Governor’s School

$34,190.41

Scholarship

$81,460.94

Alleghany Foundation Mental Health Initiative

$12,477.48

School Capital

$1,748,217.07

Medicaid Reimbursement

$504,994.96

Grand Total

$4,404,735.96

 

(12-53) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mr. Barbour
SECOND:Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-54) TEN-DAY STUDENT MEMBERSHIP REPORT

Keven Rice, Director of Budget and Finance, presented the first 10 days of school student membership report. Mr. Rice noted that membership on the tenth day was 2,663 which is 22 students less than the membership level of 2,685 upon which the 2011-2012 budget is based. He noted Comprehensive Services Act (CSA) students – for whom we must account in our division membership but for whom we do not receive state funding – are not included in the 10 day membership total.

(12-55) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending net cash balance of $349,999. .

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(12-56) CALENDAR INFORMATION*

Dr. Campbell reminded Board members of the following upcoming events:

-September 20, JRTC Joint Board at JRTC at noon
-6:00 p.m. Monday, October 17 – Regular monthly meeting at Callaghan Elementary School
-October 20 – JRTC Joint Board at JRTC
-October monthly calendar

(12-57) PROJECT TALENT SEARCH REPORT

Christie Hardbarger, Director, presented information regarding the Talent Search program. She noted it is fully funded through a grant from the Department of Education and it does not receive any local or state funds. Ms. Hardbarger also explained that the program is designed for students whose parent does not have a four year college degree and that the program provides a number of services to students including field trips to colleges and universities, financial aid application, career planning, and group workshops. She reported for 2010-2011, 243 students from Alleghany High School participated and 100 students participated from Clifton Middle School.

(12-58) SIX-YEAR IMPROVEMENT PLAN

Mary Jane Mutispaugh, Director of Instruction, presented the division’s Six Year Improvement Plan for review. She explained that input will be solicited from all stakeholders and that the document will be posted on our website. Ms. Mutispaugh also noted that a public hearing will be held on November 21, 2011 at the regular meeting of the school board.

(12-59) SUMMARY OF 2010-2011 STATE DISCIPLINE, CRIME AND VIOLENCE REPORT

Ms. Hobbs, Director of Student Programs, presented the Discipline, Crime and Violence Report. She reported there were 1,485 office discipline referrals for the Alleghany County School System for 2010-11, 373 less than the previous year. Ms. Hobbs also reported there were 400 referrals to SROs at AHS and CMS.

(12-60) AYP REPORT

Mrs. Mutispaugh presented Adequate Yearly Progress (AYP) ratings for 2011-2012. She reported that four schools: Boiling Spring Elementary, Callaghan Elementary, Falling Spring Elementary, and Sharon Elementary made AYP. The division and Mountain View Elementary, Clifton Middle, and Alleghany High did not make AYP.

(12-61) SCHOOL IMPROVEMENT / PUBLIC SCHOOL CHOICE UPDATE

Mrs. Mutispaugh provided an update on Year 2 of School Improvement at Mountain View Elementary School. She reported that once again, Mountain View was required to offer school choice for its students. In addition, Ms. Mutispaugh reported that Mountain View is required to offer Supplemental Educational Services for its students and that 89 vendors had indicated an interest in working with our students to provide those services.

(12-62) CONSIDER PURCHASE OF LAPTOPS FOR USE WITH SMART BOARDS

Dr. Elizabeth Heath, Director of Special Education, presented the proposal to purchase fifteen laptops for the middle school and high school to be used with the Smart Boards purchased for use by these schools. The laptops include enhanced memory to extend the life and usefulness of the computers. The total price of the fifteen laptops is $23,283.00 and ARRA funds will be used for this purchase, she noted.

MOTION: That the School Board approve the purchase of fifteen laptops for use with Smart Boards,
MOTION:Mr. Barbour
SECOND:Mrs. McKinney
ROLL CALL VOTE: Unanimous

(12-63) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported the tile at Clifton Middle School has been completed. Also, he noted the Alleghany High School scoreboard and fencing is complete.

(12-64) APPROVE BID TO RESEAL FOAM ROOF AT ALLEGHANY HIGH SCHOOL

Mr. Higgins recommended Puff, Inc. to reseal the foam roof that was installed in 1985 at a cost of $73,996.00 with funds to be taken from the Capital Outlay budget line.
MOTION: That the School Board approve Puff, Inc. to reseal the foam roof at Alleghany High School.
MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

(12-65) AUTHORIZE ISSUANCE OF REQUEST FOR PROPOSALS TO ACQUIRE
ARCHITECTURAL SERVICES FOR RENOVATION OF ALLEGHANY HIGH SCHOOL

Mr. Higgins requested the Board approve the issuance of RFP’s to acquire architectural services for the purpose of air conditioning at Alleghany High School.
MOTION: That the School Board authorize the issuance of RFP’s to acquire architectural services for
renovation of Alleghany High School,
MOTION:Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

POLICY REVISIONS:

(12-66) POLICY DAE, “FUND BALANCE REPORTING”

Mr. Rice requested Board approval of a new policy, DAE, regarding fund balance reporting. Mr. Rice noted that on June 6, 2011, Robinson, Farmer, Cox, Associates notified the county and the school division of the need to comply with Governmental Accounting Standards Board (“GASB”) Statement 54, Fund Balance Reporting and Governmental Fund Type Definitions which establishes a new hierarchy of fund balance classification and clarifies the definitions of existing governmental fund types.
MOTION: That the Board approve Policy DAE, “Fund Balance Reporting”, as presented,
MOTION: Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

(12-67) POLICies igbg, “homebound, correspondence and alternative
means of instruction”; igbg-r, “Guidelines for homebound
instruction”, and igbg-f, “Certification of need for homebound instruction”

Dr. Elizabeth Heath presented the proposed revisions for the local homebound services policy and forms. In July, 2011, the Virginia Department of Education released revised Homebound Instructional Services Guidelines noting that the recommended revisions were based on the recently revised state guidelines.
MOTION: That the Board approve Policies IGBG, IGBG-R, and IGBG-F, as presented,
MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

FIELD TRIP REQUESTS:

Chairman Bryant requested both field trip requests be approved together.

(12-68) 50 AHS Choir students to New York City, NE, April 19-22, 2012

(12-75) 6 AHS Choir students to central virginia men’s chorus
invitational, richmond, va, october 21-22, 2011

MOTION: That the Board approve the two field trips, as presented.
MOTION: Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

COMMUNICATIONS

Dr. Campbell stated the following three items were included in the Board packet for information purposes.

(12-69) summary of 2011-2012 federal school nutrition program annual agreement

(12-70) REVISED ALLEGHANY COUNTY PUBLIC SCHOOLS STANDARD SCHEDULING DAY, 2011-2012

(12-71) MONTHLY JRTC UPDATE

CLOSED SESSION

(12-72) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2,
AND CONSOLIDATION 15.2-2907.D,
MOTION: That the School Board enter closed session to discuss Personnel, Student Matters, and
Consolidation, as authorized by the Code of Virginia Sections 2.2-3711A.1, 2.2-3711.A.2, and 15.2
2907.D,
MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 7:05 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous
TIME: 8:00 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Mr. Anderson - YES Mr. Fridley- ABSENT
Mr. Angle - ABSENT Mrs. McKinney - YES
Mr. Barbour - YES Mr. Persinger - YES
Mrs. Bryant – YES
5 -YES 2 - ABSENT 0 -NO
TIME: 8:02 p.m.

________________________________________ ________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(12-73) PERSONNEL ACTIONS
MOTION: That the Board approve all personnel actions, as discussed in closed session and
recommended by the Superintendent.
MOTION:Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(12-74) DISPOSITION OF PUPIL PERSONNEL CASE #11-21.

MOTION: That the Board approve the pupil personnel action, as discussed in closed session and
recommended by the Superintendent.
MOTION: Mr. Anderson
SECOND: Mr. Barbour
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(12-75) ADDITIONS TO THE AGENDA

Agenda item #12-75, “Field trip request”, was added at the start of the meeting. There were no further additions.

ADJOURNMENT

MOTION: That the September 19, 2011 regular meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. Barbour
SECOND: Mr. Anderson
ROLL CALL VOTE: Unanimous
TIME: 8:05 p.m.

_______________________________________ _______________________________

Chairman, Alleghany County School BoardClerk