1-28-2013 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

January 28, 2013

The Alleghany County School Board held its regular meeting on January 28, 2013 at 6:00 p.m. at the Central Office Complex, Low Moor, Virginia.

PRESENT: William W. Angle, Vice Chairman; Stacey P. Bryant; Robert A. Fridley; Amber D. Kerns; Patsy G. McKinney; Norman L. Persinger, Jr., Chairman; and Benjamin J. Truett. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Mary Jane Mutispaugh, Deputy Clerk.

Stacey P. Bryant was not present at roll call but subsequently arrived during agenda item #13-167.

ABSENT:

Chairman Persinger called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

(13-152) APPROVAL OF MINUTES OF DECEMBER 10, 2012 REGULAR MEETING

MOTION: That the Board approve the minutes of the December 10, 2012 regular meeting.
MOTION: Mr. Truett
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-153) APPROVAL OF MINUTES OF JANUARY 14, 2013 CALLED MEETING AND WORK SESSION

MOTION: That the Board approve the minutes of the January 14, 2013 called meeting and work session.
MOTION: Mr. Angle
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(13-154) APPROVAL OF MINUTES OF JANUARY 15, 2013 CALLED WORK SESSION

MOTION: That the Board approve the minutes of the January 15, 2013 called work session.
MOTION: Mrs. Kerns
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(13-155) SCHOOL BOARD MEMBER COMMENTS

Mrs. Kerns thanked everyone for attending the meeting and stated difficult decisions are ahead.

Mr. Fridley discussed inclement weather decisions made by administration and that it is good to err on the side of caution.

Mrs. McKinney had no comments or questions.

Mr. Truett stated the Board is making tough decisions with the budget but he feels they are headed in the right direction.

Mr. Angle thanked everyone for attending the meeting and other budget meetings. He stated he realizes the decisions made by the school board will not make everyone happy, but they do what they feel is in the best interest of the division as a whole.

Dr. Campbell commented about closing schools during inclement weather. She stated those decisions are not made lightly and the safety of the students and staff are top priority.

Chairman Persinger thanked everyone for coming to the meeting and supporting the Board during this tough budget process.

(13-156) REMARKS BY JEFFREY McKAY

Mr. McKay was not present for the meeting.

BUDGET AND FINANCE

(13-157) BUDGET REPORT

School Operating Fund

$1,115,940.70

School Textbook Fund

$1,117,234.94

Alleghany Foundation Nursing Grant

$53,582.67

Governor’s School

$114,286.85

Scholarship

$80,615.58

Alleghany Foundation Mental Health Initiative

$11,538.56

School Capital

$2,339,580.86

Medicaid Reimbursement

$648,094.16

Grand Total

$5,480,874.32

(13-158) 000">PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mr. Angle
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

(13-159) 000">CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending net cash balance of $415,740. He also provided a report detailing how many lunches are served per day for all grades.

(13-160) PROJECTED BUDGET INFORMATION BASED ON GOVERNOR’S PROPOSED BUDGET

Dr. Campbell presented information based on Governor McDonnell’s budget that was released December 18, 2012. She stated next year’s budget is based on a student enrollment of 2,495, a loss of 105 students. Dr. Campbell noted that the total financial impact of the revenues and expenditures after being adjusted for energy savings at Alleghany High School reflect a deficit of ($1,549,625).

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(13-161) 000">CALENDAR INFORMATION

Dr. Campbell reminded Board members of the following upcoming events:

- February 4, 2013, 10:00 a.m. - Administrative Budget Committee at Central office
- February 11, 2013, 6:00 p.m. – Budget Work session at Central office
- February18, 2013, 6:00 p.m. – Regular meeting at JRTC
- February 19, 2013, 11:45 a.m. – Joint Board of Control meeting at JRTC
- February monthly calendar

(13-162) APPROVAL OF 2013-2014 ACADEMIC CALENDAR

MOTION: That the Board approve the 2013-2014 academic calendar, as presented.
MOTION: Mr. Fridley
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-163) TRENDS IN ADVANCED PLACEMENT AND DUAL ENROLLMENT COURSES

Mary Jane Mutispaugh, Director of Instruction, reviewed trends in Advanced Placement, Dual Enrollment and Governor's School. She noted that a new category was added to the comparison this year -Virtual Courses. This category includes virtual course work that was not for dual enrollment or advanced placement credit. Students will be required to complete a virtual course for graduation beginning with the freshman class of 2013-2014.

(13-164) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins provided the work orders for November.

(13-165) COMMUNICATIONS

Dr. Campbell stated these documents were provided for information purposes.

000">-Classified Advisory Committee
-Minority Advisory Committee
-Parent Advisory Committee
-Teacher Advisory Committee
- JRTC monthly report

FIELD TRIP REQUEST

(13-166) 3 AHS STUDENTS TO GEORGE MASON UNIVERSITY, FAIRFAX, VA, MARCH 1-3, 2013

MOTION: That the Board approve the field trip request, as presented.
MOTION: Mrs. Kerns
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

CLOSED SESSION

(13-167) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711.A.2

MOTION: That the School Board enter closed session to discuss Personnel and Student Matters
as
authorized by the Code of Virginia Sections 2.2-3711.A.1 and 2.2-3711.A.2.

MOTION: Mrs. Kerns
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous
TIME:6:18 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Angle
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous
TIME: 7:50 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mrs. Bryant
SECOND: Mr. Angle
ROLL CALL VOTE: Mr. Angle - YESMrs. McKinney- YES
Mrs. Bryant - YESMr. Persinger - YES
Mr. Fridley - YESMr. Truett - YES
Mrs. Kerns – YES
7 -YES 0 -ABSENT 0 -NO
TIME: 7:51 p.m.

___________________________________ ______________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(13-168) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session
and recommended by the Superintendent.
MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(13-169) PUPIL PERSONNEL ACTIONS

MOTION: That the Board approve the pupil personnel actions, as discussed in closed session
and recommended by the Superintendent.
MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(13-170) ADDITION TO AGENDA

There were no additions to the agenda.

ADJOURNMENT TO WORK SESSION

MOTION: That the regular meeting adjourn to a work session that was postponed on January 25.
MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous
TIME: 7:52 p.m.

___________________________________ _______________________________
Chairman, Alleghany County School BoardClerk