10-15-2012 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

October 15, 2012

The Alleghany County School Board held its regular meeting on October 15, 2012 at 6:00 p.m. at Callaghan Elementary School, Covington, Virginia.

PRESENT: Stacey P. Bryant; Robert A. Fridley; Amber D. Kerns; Norman L. Persinger, Jr., Chairman; and Benjamin J. Truett. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:William W. Angle, Vice-Chairman; Patsy G. McKinney

Chairman Persinger called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance, led by Bernard Kasozi.

Chairman Persinger announced the following additions to the agenda:

1. Agenda item #13-90, “Status of HVAC upgrades at Alleghany High School”. This is an information item and will be inserted after agenda item #13-89.

2. Agenda item #13-91, “Consider revision to school board meeting calendar”. This is an action item and will be inserted after agenda item #13-90.

(13-68) APPROVAL OF MINUTES OF SEPTEMBER 17, 2012 REGULAR MEETING

MOTION: That the Board approve the minutes of the September 17, 2012 regular meeting.
MOTION: Mr. Fridley
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-69) APPROVAL OF MINUTES OF OCTOBER 1, 2012 CALLED WORK SESSION

MOTION: That the Board approve the minutes of the October 1, 2012 called work session.
MOTION: Mrs. Bryant
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(13-70) OPENING REMARKS AND WELCOME BY NANCY MOGA, PRINCIPAL, CALLAGHAN ELEMENTARY SCHOOL

Mrs. Moga read the following statement: “Welcome to the greatest school in the universe! This is the 13th school board meeting to be held here. The school building is 48 years old. We remain grateful to the Alleghany County School Board and the citizens of Alleghany County for providing a comfortable, renovated building in which students enjoy learning each day. Your supper was served by our cafeteria staff, led by Judy Howard, and desserts prepared by Carol Varner, Tammy Crane, and Elisabeth Thompson. This is our 13th year of Callaghan earning full accreditation according to Virginia standards and we hope it will be the 9th year making AYP as set by federal benchmarks for NCLB. Congratulations to our students and parents, those present, please stand. These parents represent 95% of the parents who attended the August Open House, the 40% that attended the September grade level Open House, and 75% who attended parent conferences last week. These parents represent 38% of our students who had perfect attendance for the first six weeks- meaning on time and staying all day. 61% of our students had all positive checks on their character traits for the first six weeks. All teachers are highly qualified and 61% have earned their Master’s degree. All of our assistants are highly qualified. With our support staff of drivers, custodians, cafeteria workers, and therapists, we have 45 adults scheduled to work here all or some part of each week. We have two AHS student interns from here this semester. Staff members please stand. You Board members are an extended part of our Callaghan family. So welcome home, and let me know what I can do to help your meeting operate smoothly.”

(13-71) REMARKS BY CALLAGHAN ELEMENTARY PTO REPRESENTATIVE

Edna Dial welcomed everyone to the school and gave a brief report on school events that are sponsored by the Callaghan PTO.

(13-72) SCHOOL BOARD COMMENDATIONS

11 CALLAGHAN STUDENTS WHO EARNED AT LEAST ONE PERFECT 600 SCORE ON
THEIR
SPRING 2012 SOL ASSESSMENTS

Grade 3 – Jeffrey Harris, Gabriel Meadows, and Heidi Rogers Grade 4 – Jacob Clarke Grade 5 – James Hall, Devin Lane, Hannah Leitch, Emily Myers, Alexis Porterfield, and Gabriel Sloan.

VIRGINIA BOARD OF EDUCATION: DISTINGUISHED TITLE I SCHOOL AWARD –
CALLAGHAN
ELEMENTARY SCHOOL

Dr. Campbell presented a certificate to Nancy Moga. The certificate stated: “2012 Distinguished Title I School. The Virginia Board of Education proudly recognizes Callaghan Elementary for making adequate yearly progress for the past two consecutive years, without using the safe harbor provision; for being fully accredited for the past two consecutive years; for exceeding the annual measurable objectives in English and mathematics for the past two consecutive years; and for having a mean score at the 60th percentile in English and mathematics on the Standards of Learning assessments”

(13-73) SCHOOL BOARD MEMBER COMMENTS

Mrs. Kerns thanked Mrs. Moga and staff for hosting the meeting. She congratulated the students for their SOL awards.

Mr. Truett thanked Mrs. Moga and staff for the meal. He stated he appreciates what everyone does in the division. He congratulated the students and encouraged them to keep up the good work.

Mr. Fridley commended Mrs. Moga and the cafeteria staff for the meal. He thanked Mrs. Moga for sending the newsletter to the Board members and keeping them informed of the events at the school. He thanked the staff and parents for attending the meeting and stated it is important that everyone works together. He gave a brief report on the Jackson River Governor’s School 2012-2013 enrollment. He noted the total enrollment is 47 with 15 of those being Alleghany students. He commended the program and stated it is a great advantage for students to be able to acquire college credits while still in high school.

Mrs. Bryant thanked Mrs. Moga and staff for hosting the meeting. He commended the school for their Title I award. She congratulated the students for their SOL accomplishments and encouraged them to continue to study hard and do their best. She thanked Ms. Dial for her comments and support of the PTO.

Dr. Campbell thanked the teachers and parents for their support of the students because it is that support system that makes it possible for students to achieve 600 on their SOL’s. She commended Mrs. Moga and staff for Callaghan being the first school in our division to become fully accredited.

Mr. Persinger extended his congratulations to the students for their SOL awards. Also, he congratulated Mrs. Moga on her Title I award. He thanked Mrs. Moga for hosting the meeting and Ms. Dial for her service in the PTO.

BUDGET AND FINANCE

(13-74) BUDGET REPORT

School Operating Fund

$461,389.03

School Textbook Fund

$1,116,970.48

Alleghany Foundation Nursing Grant

$54,143.70

Governor’s School

$68,251.17

Scholarship

$80,596.49

Alleghany Foundation Mental Health Initiative

$3,144.56

School Capital

$2,339,027.06

Medicaid Reimbursement

$647,940.74

Grand Total

$4,771,463.23

 

(13-75) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mrs. Bryant
SECOND:Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-76) SEPTEMBER 30, 2012 STUDENT MEMBERSHIP REPORT

Keven Rice, Director of Budget and Finance, reported the division’s preliminary September 30, 2012 average daily membership as reported to the Virginia Department of Education was 2,567. This level is 93 students less than our 2011 September 30, membership and 33 less than the 2,600 upon which our current budget is based.

(13-77) APPROVAL OF BUDGET DEVELOPMENT CALENDAR AND DESIGNATION OF 6 P.M.,
DECEMBER 10, 2012 AS DATE FOR PUBLIC HEARING ON 2013-2014 BUDGET

Mr. Rice presented for approval the 2013-2014 proposed budget development calendar which designates
December 10, 2012 as the date for the public hearing on the 2013-2014 budget.

MOTION: That the Board approve the budget calendar and designation of December 10, 2012 as the public
hearing date for the 2013-2014 budget
.
MOTION: Mrs. Bryant
SECOND:Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-78) DESIGNATION OF SCHOOL BOARD LIAISON(S) TO ADMINISTRATIVE BUDGET COMMITTEE

Chairman Persinger recommended Stacey Bryant and William Angle to serve on the Administrative Budget Committee.

MOTION: That the Board approve Stacey Bryant and William Angle as the School Board liaisons for the Administrative Budget Committee, as presented.
MOTION: Mr. Fridley
SECOND:Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-79) SCHOOL ACTIVITY FUND AUDIT REPORTS

Mr. Rice presented the 2012 School activity and cafeteria funds audit report for informational purposes. The auditing firm of Robinson, Farmer, Cox Associates completed an audit and determined that the financial statements present fairly, in all material respects, the cash receipts, disbursements, and balances for the school activity and cafeteria funds. The auditors did make some minor recommendations, and these recommendations were addressed directly with each of the applicable principals and bookkeepers/secretaries. The results of the 2011-2012 school activity and division cafeteria funds audit reaffirm our long-standing practice of sound financial management in these areas.Our staff is to be commended for their consistent success in managing these funds, he stated.

(13-80) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending net cash balance of $394,212.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(13-81) CALENDAR INFORMATION

Dr. Campbell reminded Board members of the following upcoming events:

-October 16, 11:45 a.m. - JRTC Joint Board at JRTC (11:45 meeting with lunch to follow)

-November 12, 10:00 a.m. – Administrative Budget Committee at the Central Office

-November 14-16 – VSBA State Convention in Williamsburg

-November 19 – Regular monthly meeting at Falling Spring Elementary School

-November monthly calendar

(13-82) RESOLUTION DESIGNATING NOVEMBER 11-17, 2012 AS AMERICAN EDUCATION WEEK

Chairman Persinger read the resolution.

MOTION: That the Board designate November 11-17, 2012 as American Education Week, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(13-83) APPROVAL OF SCIENCE TEXTBOOK

MOTION: That the Board approve the purchase of the Science textbooks at a total cost of $191,000.32,
as presented
.
MOTION: Mrs. Bryant
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-84) 2012 ACCREDITATION AND ACCOUNTABILITY REPORT

Ms. Mutispaugh presented the final 2011-2012 Accreditation status of the schools. She reported Virginia schools are under a dual system of accountability, one system at the state level and one system at the federal level. Accreditation standards are a state requirement. All seven schools met the state accreditation benchmarks. Consequently, all schools in Alleghany County are fully accredited. In addition, five of seven schools met all federal accountability requirements. Boiling Spring Elementary and Sharon Elementary did not meet the English benchmark and must complete an improvement plan.

(13-85) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported Spectrum Design presented HVAC options to the Board at its October 1 meeting. Mr. Rice clarified to the Board that during the October 1 meeting with the architects he had suggested looking for grants to help fund the HVAC project, as some other schools have done. He reported upon further research he found that the other school divisions did not receive grant money, and in fact, their projects were funded with borrowed monies. He concluded there are no grants to fund this HVAC project.

(13-86) FIELD TRIP REQUESTS

a. Up to 5 AHS Band students to Atlee High School, November 9-10, 2012
b. Up to 9 AHS and CMS Band students to Virginia Tech, Jan. 25-27, 2013
c.Up to 35 AHS Choir students to Danville, VA, Feb. 8-9, 2013
d. Up to 35 AHS Choir students to Radford University, March 21-22, 2013
e. Up to 5 AHS Choir students to Richmond, VA, April 25-27, 2013

MOTION: That the Board approve the field trip requests, as presented.
MOTION: Mr. Fridley
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

(13-87) COMMUNICATIONS

Dr. Campbell stated these documents were provided for information purposes.

a. Classified Advisory Committee

b. Minority Advisory Committee

c. Parent Advisory Committee

d. Teacher Advisory Committee

e. Monthly JRTC report

CLOSED SESSION

(13-88) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1

MOTION: That the School Board enter closed session to discuss Personnel as authorized by the Code of
Virginia Section 2.2-3711.A.1.
MOTION:Mrs. Bryant
SECOND:Mrs. Kerns
ROLL CALL VOTE: Unanimous
TIME: 6:45 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION:Mrs. Bryant
SECOND:Mrs. Kerns
ROLL CALL VOTE: Unanimous
TIME:6:50 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mrs. Bryant
SECOND: Mrs. Kerns
ROLL CALL VOTE: Mr. Angle - ABSENT Mrs. McKinney- ABSENT
Mrs. Bryant - YESMr. Persinger - YES
Mr. Fridley - YESMr. Truett - YES
Mrs. Kerns – YES
5 -YES 2 -ABSENT 0 -NO
TIME: 6:51 p.m.

____________________________________ _________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(13-89) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and recommended by the Superintendent.

MOTION:Mr. Fridley
SECOND:Mrs. Bryant
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(13-90) STATUS OF HVAC UPGRADES AT ALLEGHANY HIGH SCHOOL

The Board discussed the status of the Ground Source Heat Pump System. It was agreed that the Board would move forward with the next step of the project which is to ask the Board of Supervisors to secure funding for which the School Board would pay back no later than 2019 with proceeds from the “reversion funds.”

(13-91) CONSIDER REVISION TO SCHOOL BOARD MEETING CALENDAR

The Board discussed possibly adding a meeting in late October, however, there were no revisions to the calendar.

MOTION: That the Board make no revisions to the meeting calendar at this time.
MOTION:Mrs. Bryant
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

ADJOURNMENT

MOTION: That the October 15, 2012 regular meeting of the Alleghany County School Board be adjourned.
MOTION: Mrs. Bryant
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous
TIME: 7:30 p.m.

___________________________________ ______________________________

Chairman, Alleghany County School Board Clerk