12-10-2012 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

December 10, 2012

The Alleghany County School Board held its regular meeting on December 10, 2012 at 6:00 p.m. at Sharon Elementary School, Clifton Forge, Virginia.

PRESENT: William W. Angle, Vice Chairman; Robert A. Fridley; Amber D. Kerns; Norman L. Persinger, Jr., Chairman; and Benjamin J. Truett. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Stacey P. Bryant and Patsy G. McKinney

Chairman Persinger called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance, led by SCA representatives.

Chairman Persinger announced the following addition to the agenda:

1. Agenda item #13-148 “Alleghany High School Upgrades” will be added after agenda item #13-147. This is an information item.

Chairman Persinger stated there would be two public hearings during the meeting. He asked citizens who wished to address the Board on either of the two topics, to please use the signup sheet on the table by the door.

(13-127) APPROVAL OF MINUTES OF NOVEMBER 5, 2012 CALLED MEETING

MOTION: That the Board approve the minutes of the November 5, 2012 called meeting.
MOTION:Mr. Truett
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-128) APPROVAL OF MINUTES OF NOVEMBER 19, 2012 REGULAR MEETING

MOTION: That the Board approve the minutes of the November 19, 2012 regular meeting.
MOTION: Mr. Fridley
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(13-129) OPENING REMARKS AND WELCOME BY SHERMAN CALLAHAN, PRINCIPAL, SHARON ELEMENTARY SCHOOL

Mr. Callahan read the following statement: “Dr. Campbell, Chairman Persinger, and Board Members, greetings from Sharon Elementary. I would like to open by saying thanks to all of those in attendance tonight. With the holidays right around the corner it means a lot to take this time out of your busy schedule to be here. First of all I wanted to state how honored I am to be affiliated with Alleghany County Public Schools and Sharon School. The last six months has brought plenty of debate in regards to the Alleghany County School System and Sharon School in particular and we know that there will be more very difficult decisions to be made. I just wanted to let you know how proud I am of the students and staff here in these trying times. Our staff has continued to go about business as usual and educate our children to their utmost potential. Our students put forth their best effort and continue to excel in their academics as stated by their most recent marks on spring SOLs, in which all subjects averaged higher than an 86% pass rate(even with the more demanding math tests and ever-changing federal accountability measures). Our PTO and volunteer programs have never been stronger and our community’s support for education is second to none. Simply put, we will continue to do what is best for our children as educators regardless of what the future may bring. Thank you and welcome to Sharon School.”

(13-130) REMARKS BY SHARON ELEMENTARY PTO REPRESENTATIVE

Tina Conner read the following statement: “Good evening everyone and welcome to our school!

My name is Tina Conner and I am the president of the PTO. I would like to take a few minutes to tell you about a few things that the PTO does to support our staff and our students. We realize there is never enough available funds for everything that our staff needs in their classroom, and to offset those needs we offer money to each teacher to provide the supplies needed throughout the year. Each teacher is allowed a maximum of $200 per year to spend to help supplement this cash shortage. We have also used PTO funds for other special purchases, including software for the library that can be used for all grade levels. The PTO held a very successful Halloween Carnival for our students and community children. We had an outstanding outpour of donations and involvement from our community. We worked together to create a great event this year. We were able to have a silent auction with donated items, games, food, costume contest, pumpkin carving contest, and even a very popular pie throwing event. We partnered with The Key Club and the Leadership Club from AHS to create a wonderfully frightful haunted house. Everyone involved had a wonderful time. We support American Education Week by providing food for our wonderful staff. They do a great job creating a fun week for children. Our Secret Santa Shop is a big hit with the little ones. They are allowed to shop for friends and loved one and have their gifts wrapped and ready to take home to put under the tree. The PTO provides a weekly newsletter to keep parents and children aware of school happenings and the lunch menu. There are many other events throughout the year that we will be planning and providing for our kids. I appreciate the opportunity to share with you a small part of what we do at Sharon Elementary. You see, Sharon isn’t just a school – its home. The staff not only teaches Math, History, Science, and Reading, they teach our children to love to learn. They teach their minds, and touch their hearts. The PTO is a combination of parents, teachers, and community members with one common goal – to support our children in their education and to help them grow to be whatever they want to be. Every child deserves to have that one special teacher that touches their lives and that they remember and look up to on throughout their adult lives. I still have that “one” teacher that I remember that puts a smile on my face when I think about her. Our children are lucky to have a school full of just those types of teachers. When you ask the kids who their favorite teacher is, they don’t name one, they name them all. They even mention our volunteers and support staff, because they are such a big role in the success of our school. I am honored to be a part of such an outstanding community. Thank you, and again, welcome to our school.”

(13-131) SCHOOL BOARD COMMENDATIONS

20 SHARON ELEMENTARY STUDENTS WHO EARNED AT LEAST ONE PERFECT 600
SCORE ON THEIR SPRING 2012 SOL ASSESSMENTS

Grade 3 – Savannah Angle, Chloe Bennett, Tanner Broughman, Allie Caldwell, Gracie Conner, Mason Crance, Tony Gorzen, Erik Honaker, and Mason Honaker Grade 4 – Jessica Atkins, Hannah Humphries, and Caleb Keyser Grade 5 – Isabelle Borduas, Lindsey Brown, Austin Frazier, Alexis Haymaker, Jacob Nelson, Caitlyn Tierney, Tanner VanLear, and Austin Woodson

ALLEGHANY HIGH SCHOOL CROSS COUNTRY, ALL REGION III

Gage Kern and Cimmaron Nicely

(13-132) SCHOOL BOARD MEMBER COMMENTS

Mr. Angle stated being at Sharon Elementary was like being “at home”. He thanked Mr. Callahan for hosting the meeting. He congratulated the students on their SOL achievements. He thanked all the teachers and staff for everything they do for the students at the school.

Mr. Truett stated Sharon Elementary is also like home to him. He stated his son attended Sharon Elementary and he served on the PTO for many years. He stated the school building looked great and thanked Mr. Callahan for hosting the meeting. He stated the Board has a long year ahead of them and he hopes to work together with the Board of Supervisors to do the best they can for the students.

Mrs. Kerns thanked everyone who attended the meeting and Mr. Callahan for hosting. She thanked Mrs. Conner and the PTO for everything they do for the school. She commended the students who received awards for SOL tests and athletic awards.

Mr. Fridley stated he was glad to be highlighting the students on their awards for both academic achievements and also athletic achievements. He thanked Mrs. Conner and the PTO for their support of the school.

Dr. Campbell congratulated the students on their SOL scores stating the tests are getting more difficult and it is quite an accomplishment to achieve a perfect score. She congratulated the two cross country team students for making it to the regional competitions. She thanked Mr. Callahan and staff for their hospitality.

Mr. Persinger echoed his fellow board members’ comments. He added the Board is entering the budget season and hopes for everyone’s support through this difficult time.

(13-133) PUBLIC HEARING: RECOMMENDATIONS FOR SCHOOL DIVISION’S PROPOSED 2013-2014 OPERATING BUDGET

Chairman Persinger declared the public hearing open. He stated the following guidelines for the public hearing:

1. Citizens wishing to speak should list their name and address on the sign-up sheet.
2. There is a 3 minute time limit for individual comments.
3. Speakers are to provide a copy of their remarks to the Deputy Clerk, if in writing.
4. All comments should be directed to the Board as a whole, and not to individual members.
5. Board members are not expected to respond to questions or comments.

Tina Conner (Millboro, Virginia) read the following statement: “I was sent a critique of the Cropper Study that I believe was also sent to School Board members, as well as the Board of Supervisors. It contains a lot of information that must be taken into consideration before decisions are made that affects the closing of schools. It shows that the information presented for reasons for closing Sharon Elementary are inaccurate and misleading. It also shows information that was found, but left out of the summary provided to the public. I have copies of the critique for anyone who wishes to review it or I can send via email. I would also like to ask that before a decision is made, a budget is created for every school closing scenario. I would like to see what the operating costs are per school and what the savings are that can be gained by closure. The only school that would be left out of the closure study of course would be Mountain View Elementary. I ask that you not only look at cost savings for this year and next year, but to look at what savings/costs would be in the future as the Sharon Community grows and other community population declines. If accurate information is presented, and your decision is based on accurate and complete information, then the Board will have support.”

Mike Warren (Eagle Rock, Virginia) stated his wife has taught at Sharon Elementary for 32 years and his children attended the school. He stated he understands the area is losing its population but that the numbers in the Sharon area have actually grown, specifically the 0-4 age group. He stated the Cropper study reported two things that he believes are not accurate: 1) there is congestion in the drop off area of the school and 2) the playground is in the front and unsafe. He stated the school is very important to the community. He encouraged the Board to consider what the gas prices may be in five years and how that will affect future budgets. He asked the Board to carefully consider the facts before making a decision on which school to close and that he did not feel that the Cropper Study should be used as a data source.

There were no other citizens wishing to speak. Chairman Persinger declared the public hearing for the 2013-2014 operating budget closed.

(13-134) PUBLIC HEARING: RECOMMENDATIONS FOR FIVE-YEAR CAPITAL IMPROVEMENT PLAN

Chairman Persinger declared the public open and asked citizens to follow the same guidelines as previously stated. There were no citizens wishing to speak. Chairman Persinger declared the public hearing for the Five-Year Capital Improvement Plan closed.

BUDGET AND FINANCE

(13-110) BUDGET REPORT

School Operating Fund

$597,812.98

School Textbook Fund

$1,117,165.57

Alleghany Foundation Nursing Grant

$39,338.71

Governor’s School

$118,020.16

Scholarship

$80,610.57

Alleghany Foundation Mental Health Initiative

$7,287.20

School Capital

$2,339,435.60

Medicaid Reimbursement

$648,053.92

Grand Total

$4,947,724.71

(13-136) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mrs. Kerns
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

(13-137) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending net cash balance of $422,620. He also provided a report detailing how many lunches are served per day for all grades, noting 27 more reimbursable lunches were served in the month of November than in October.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(13-138) CALENDAR INFORMATION

Dr. Campbell reminded Board members of the following upcoming events:

- 11:45 a.m., December 18, 2012 – Joint Board of Control meeting at JRTC

- 10:00 a.m., January 7, 2013 - Administrative Budget Committee

- 6:00 p.m., January 14, 2013 –Budget Work session at Central office complex

- 11:45 a.m., January 15, 2013 – Joint Board of Control meeting at JRTC

- January 23-24, 2013 – VSBA Legislative Conference in Richmond

- January 24, 2013 – VSBA Orientation for New Board Chair/Members in Richmond

- 6:00 p.m., January 28, 2013 – Regular monthly meeting at Central office complex

- January monthly calendar

(13-139) REVIEW OF 2013-2014 ACADEMIC CALENDAR

Mary Jane Mutispaugh, Director of Instruction, presented a draft of the proposed 2013-2014 school calendar. She noted that the calendar would be available on the website for input and the Board will be asked to approve a final calendar at the January meeting.

(13-140) APPROVAL OF 2013-2014 CURRICULUM REVISION RECOMMENDATIONS
FOR ALLEGHANY HIGH SCHOOL

Ms. Mutispaugh presented revisions to the Alleghany High School Program of Studies.

MOTION: That the Board approve the 2013-2014 curriculum revisions for Alleghany High School,
as presented
.
MOTION:Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-141) APPROVAL OF SCHOOL BOARD PRIORITIES FOR 2013 STATE AND FEDERAL
LEGISLATIVE ACTIONS

Dr. Campbell stated a draft copy was provided to each Board member for review. She noted these priorities are compiled from VSBA (Virginia School Boards Association) and VASS (Virginia Association of School Superintendents). No comments or suggestions were received by the Board and Dr. Campbell recommended approval of the document.

MOTION: That the Board approve the school board priorities for 2013 state and federal legislative actions, as presented.
MOTION: Mr. Fridley
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

(13-142) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins provided the work orders for November.

FIELD TRIP REQUEST

(13-143) UP TO 70 AHS BAND STUDENTS TO WASHINGTON, D.C., MAY 1-4, 2013

MOTION: That the Board approve the field trip request, as presented.
MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-144) COMMUNICATIONS

Dr. Campbell stated these documents were provided for information purposes.

- JRTC monthly report

CLOSED SESSION

(13-145) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711.A.2

MOTION: That the School Board enter closed session to discuss Personnel as authorized by the
Code of
Virginia Sections 2.2-3711.A.1 and 2.2-3711.A.2.

MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous
TIME: 6:50 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr Truett
SECOND: Ms. Kerns
ROLL CALL VOTE: Unanimous
TIME: 7:23 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Angle
SECOND: Mr. Truett
ROLL CALL VOTE:Mr. Angle - YES Mrs. McKinney- ABSENT
Mrs. Bryant - ABSENTMr. Persinger - YES
Mr. Fridley - YES Mr. Truett - YES
Mrs. Kerns – YES
5-YES2 -ABSENT 0 -NO
TIME: 7:25 p.m.

___________________________________ _____________________________
Chairman, Alleghany County School BoardClerk

PERSONNEL

(13-146) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session
and recommended by the Superintendent.
MOTION: Mrs. Kerns
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous


PUPIL PERSONNEL

(13-147) PUPIL PERSONNEL ACTIONS

Pupil case #12-43 was not present for the meeting and therefore was not discussed.

MOTION: That the Board approve the pupil personnel actions for case #12-45, as discussed
in closed session and recommended by the Superintendent.
MOTION: Mr. Truett
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(13-148) ALLEGHANY HIGH SCHOOL UPGRADES

Chairman Persinger reported he recently attended the Board of Supervisors meeting in which only two Board members voiced their support for the HVAC upgrades at Alleghany High School. Board members discussed and agreed to add an action item to the agenda authorizing the Chairman to draft a letter to the Board of Supervisors on their behalf appealing for support to complete the HVAC project at Alleghany High School.

ADDITION TO THE AGENDA

MOTION: That agenda item #13-149, “Letter to the Board of Supervisors regarding Alleghany High School”, be added to the agenda as an action item.
MOTION:Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-149) LETTER TO THE BOARD OF SUPERVISORS REGARDING ALLEGHANY HIGH SCHOOL

Board members discussed a draft letter and instructed Dr. Campbell to send the letter to the Board of Supervisors requesting their support to procure the funds for the HVAC project.

MOTION: That the Superintendent send a letter to the Board of Supervisors requesting their support to procure the funds needed for the HVAC upgrades at Alleghany High School.
MOTION:Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

ADJOURNMENT

MOTION: That the December 10, 2012 regular meeting of the Alleghany County School Board be adjourned.
MOTION:Mrs. Kerns
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous
TIME: 7:50 p.m.

___________________________________ ______________________________
Chairman, Alleghany County School Board Clerk