2-18-2013 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

February 18, 2013

The Alleghany County School Board held its regular meeting on February 18, 2013 at 6:00 p.m. at the Jackson River Technical Center, Covington, Virginia.

PRESENT: William W. Angle, Vice Chairman; Stacey P. Bryant; Robert A. Fridley; Amber D. Kerns; Patsy G. McKinney; Norman L. Persinger, Jr., Chairman; and Benjamin J. Truett. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Mr. Truett was not present at roll call but subsequently arrived at 8:05 p.m., during the work session.

Chairman Persinger called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Persinger announced the following additions to the agenda:

1. Agenda item #13-191, “Remarks by Robert Umstead” will be added after agenda item #13-176. This is an information item.

2. Under agenda item #13-189, “Closed Session”, the Board will discuss possible litigation, pursuant to the Code of Virginia Section 2.2-3711-A.7.

3. The Board will adjourn to a called work session after completion of the regular meeting to discuss the 2013-2014 operating budget.

The Board approved the following minutes as a single agenda item.

13-171: Minutes of January 14, 2013 Called Meeting and Budget Work Session
13-172: Minutes of January 15, 2013 Joint Work Session
13-173: Minutes of January 28, 2013 Regular Meeting

MOTION: Mr. Angle
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(13-174) OPENING REMARKS AND WELCOME BY MR. GLENN SPANGLER, DIRECTOR, JACKSON RIVER TECHNICAL CENTER

Mr. Spangler welcomed everyone to Jackson River Technical Center. He recognized February as Career and Technical Education month and invited everyone to attend the open house on February 26.

(13-175) SCHOOL BOARD COMMENDATIONS

2 ALLEGHANY HIGH SCHOOL STUDENTS WHO EARNED AT LEAST ONE PERFECT SCORE ON THEIR FALL 2012 SOL ASSESSMENTS: Adama Walters and Grayson Wolfe

(13-176) RECOGNITION OF SCHOOL BOARD MEMBER APPRECIATION MONTH

Dr. Campbell stated it is an honor to work with such outstanding Board members and that she appreciates their commitment to providing the best for students in Alleghany County. She presented each Board member with a commendation.

(13-191) REMARKS BY ROBERT UMSTEAD

Mr. Umstead stated he has been a teacher for 30 years and is a parent of six children. He thanked the Board for their continued support and asked that they do whatever is necessary to protect the students. He stated he stands behind the School Board in whatever decision they make in regards to school redistricting. He encouraged the Board to make the decisions with their heads and not their hearts.

(13-177) SCHOOL BOARD MEMBER COMMENTS

Mrs. Bryant thanked the schools for their School Board Appreciation Month gifts. She stated the Board has not finished its budget work and asked the community to be patient and work together. She stated the Board is doing the absolute best it can do to protect the students.

Mrs. McKinney thanked Mr. Spangler for hosting the meeting and stated the building looked good. She asked for patience from the community as the Board makes difficult decisions.

Mr. Fridley commended Mr. Spangler and the programs at JRTC. He thanked the schools for the gifts. He stated the Board still has a way to go and a lot of difficult decisions to make and that no one ever wanted to be in this situation. He reported Fluvanna school district is also looking at closing two schools because of a $1 million budget deficit. He stated school redistricting is necessary because of the loss of students, which stems from the loss of jobs. He thanked Mr. Umstead for his support.

Mrs. Kerns thanked Mr. Spangler for hosting the meeting. She commended the CTE programs. She congratulated the students on their SOL awards. She stated there is a lot of budget work left to do and she appreciates everyone’s support. She thanked Mr. Umstead for his comments.

Mr. Angle thanked Mr. Spangler and stated he has a nice facility and good programs. He thanked the schools for the gifts. He stated the School Board is doing everything it can to protect the students in the division. He stated he personally goes through the budget on a daily basis and there isn’t a lot to work with.

Dr. Campbell congratulated the students for their SOL scores and stated it is getting harder and harder to get perfect scores and they should feel proud of themselves. She thanked the School Board for their outstanding work. Dr. Campbell concluded by stating it is difficult to see the stress on everyone’s faces and she hopes that some sort of resolution regarding redistricting will be found in the next few weeks.

Mr. Persinger thanked Mr. Spangler for hosting the meeting and commended his CTE programs. He congratulated the students for their SOL awards. He thanked all the schools for their appreciation gifts. He stated all Board members volunteer to be on the board and are there to serve, “for better or worse”, and that these times are the “worse”. He asked for everyone’s patience as the Board reaches some type of decision.

BUDGET AND FINANCE

(13-178) BUDGET REPORT

School Operating Fund

$1,240,934.10

School Textbook Fund

$1,117,271.63

Alleghany Foundation Nursing Grant

$55,317.04

Governor’s School

$115,020.29

Scholarship

$80,618.23

Alleghany Foundation Mental Health Initiative

$11,631.03

School Capital

$2,339,657.70

Medicaid Reimbursement

$648,115.45

Grand Total

$5,608,565.47

(13-179) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mrs. Bryant
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-180) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending net cash balance of $413,843. He also provided a report detailing how many lunches are served per day for all grades.

(13-181) RESOLUTION PERTAINING TO SCHOOL BONDS

Mrs. Bryant read the resolution requesting the Board of Supervisors to adopt an ordinance or resolution authorizing the issuance of general obligation school bonds for school purposes and consenting to the issuance of the bonds.

MOTION: That the Board approve the school bond resolution, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(13-182) CALENDAR INFORMATION

Dr. Campbell reminded Board members of the following upcoming events:

- February 19, *6:00 p.m. – JRTC joint board meeting at JRTC

- March 2, 5:30 p.m. – Chamber of Commerce Teacher of the Year Dinner
at Homestead

- March 4, 10:00 a.m. -- Administrative Budget Committee at Central
- March 11, 6:00 p.m. – Budget work session at Central Office Complex
- March 18, 6:00 p.m. – Regular monthly meeting at Clifton Middle School
- March 19, 11:45 a.m. – JRTC joint board meeting at JRTC
- March monthly calendar

(13-183) TRENDS IN CTE CERTIFICATIONS, CREDENTIAL, CTE DUAL ENROLLMENT

Mr. Spangler reviewed the Alleghany High School JRTC Completers 2002-2012 chart, the AHS Dual Enrollment Programs and Students 2003-2013 chart, and the AHS DOE Recognized Industry Certification/Credential 2002-2012 chart.

(13-184) 2013-2014 ALLEGHANY COUNTY SCHOOL BOARD BUDGET UPDATE

Dr. Campbell presented a preliminary budget update including Senate and House revisions to the Governor’s budget. She stated the General Assembly is scheduled to adjourn before the end of February.

(13-185) CONSIDER APPROVAL OF REVISED SPECIAL EDUCATION ANNUAL PLAN

Dr. Elizabeth Heath, Director of Special Education, presented the Local Special Education Annual Plan for the Board’s review. The plan is a yearly requirement for receiving federal funding under special education law. The plan is scheduled to be approved by the Special Education Local Advisory Committee (LAC) February 21, 2013, she noted.

MOTION: That the Board approve the revisions to the Special Education Annual Plan, as presented.

MOTION: Mr. Fridley
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

(13-186) GRANT PROPOSAL TO ALLEGHANY FOUNDATION FOR MENTAL HEALTH COUNSELOR PROGRAM

Ms. Hobbs presented a grant proposal to the Alleghany Foundation for approval. This grant would provide full funding for the Mental Health Counselor Program for the four years beginning July 1, 2013. The position will serve Alleghany County Schools and Covington City Schools on an 80/20% split.

MOTION: That the Board approve the submission of a grant proposal to The Alleghany Foundation for the Mental Health Counselor program, as presented.

MOTION: Mrs. Kerns
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

(13-187) CONSIDER APPROVAL FOR DISPOSAL OF SURPLUS PROPERTY

MOTION: That the Board approve the disposal of said surplus property, as presented.

MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-188) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins provided the work orders.

CLOSED SESSION

(13-189) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND PROBABLE LITIGATION 2.2-3711.A.7.

MOTION: That the School Board enter closed session to discuss Personnel and Probable
Litigation as authorized by the Code of Virginia Sections 2.2-3711.A.1 and 2.2-3711.A.7.

MOTION:Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous
TIME: 6:38 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION: Mrs. Bryant
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous
TIME: 7:33 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Mr. Angle - YES Mrs. McKinney- YES
Mrs. Bryant - YESMr. Persinger - YES
Mr. Fridley - YESMr. Truett - ABSENT
Mrs. Kerns – YES
6 -YES 1 -ABSENT 0 -NO
TIME: 7:35 p.m.

___________________________________ ____________________________

Chairman, Alleghany County School BoardClerk

 

PERSONNEL

(13-190) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session
and recommended by the Superintendent.

MOTION: Mrs. Kerns
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(13-191) ADDITION TO AGENDA

ADJOURN TO WORK SESSION

MOTION: That the regular meeting adjourn to a work session to discuss the 2013-2014
operating budget, as advertised.

MOTION:Mr. Angle
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous
TIME: 7:37 p.m.

___________________________________ ____________________________

Chairman, Alleghany County School BoardClerk