3-18-2013 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800


MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD


March 18, 2013


The Alleghany County School Board held its regular meeting on March 18, 2013 at 6:00 p.m. in the Gleason Forum Hall at Clifton Middle School, Covington, Virginia.

PRESENT: William W. Angle, Vice Chairman; Robert A. Fridley; Amber D. Kerns; Patsy G. McKinney; Norman L. Persinger, Jr., Chairman; and Benjamin J. Truett. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Stacey P. Bryant; Mr. Truett was not present at roll call but subsequently arrived at 6:55 p.m. at the start of agenda item #13-200.

Chairman Persinger called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Persinger announced the following additions to the agenda:


1.  Agenda item #13-217, Remarks by Beth Woodson


2.  Agenda item #13-218, Remarks by Matt Sponaugle

3. Agenda item #13-219, Remarks by Shannon Cox

These three speakers will be included under “Community Participation”, after agenda item #13-198.

(13-194) APPROVAL OF MINUTES


- November 8, 2012 Called Meeting

 -  November 8, 2012 Called Work Session


- January 25, 2013 Work Session


- February 7, 2013 Public Hearing: School Redistricting

 February 9, 2013 Public Hearing: School Redistricting

 February 11, 2013 Budget Work Session

 February 15, 2013 Called Work Session

February 18, 2013 Regular Meeting

February 18, 2013 Called Work Session

 February 20, 2013 Called Work Session

 February 26, 2013 Called Meeting


MOTION: That the Board approve the minutes, as presented.

MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous


COMMUNITY PARTICIPATION

(13-195) OPENING REMARKS AND WELCOME BY BRENDA SIPLE, PRINCIPAL, CLIFTON MIDDLE SCHOOL

Ms. Siple read the following statement: “Dr. Campbell, Chairman Persinger, and Board Members, parents, students, and guests:Greetings from Clifton Middle School. It is with honor that I welcome each of you to Clifton Middle School tonight. Teaching students at Clifton Middle School is truly a team effort. We're fortunate to have not only some of the most experienced, educated teachers in Alleghany County, but dedicated staff, parents, and volunteers willing to go the extra mile to help our students succeed.We, the faculty, staff, and parents of Clifton Middle School, believe that the purpose of education is to help each student develop his or her potential so that he or she will enjoy school, work well with his or her fellow students, and be prepared to make a positive contribution to society. Our purpose is to provide an opportunity for each student to acquire fundamental skills of learning and to have a wide range of experiences so that his or her abilities and talents will be challenged. While all children will not learn all things equally well, all should have the same opportunity to obtain the skills they will need to enter the adult world. Clifton Middle School will attempt to offer programs that provide for varied interests and abilities, keeping in mind that the equality of the program deserves as much consideration as the quantity. We know the budget decisions you have had to make this year have been extremely difficult, but we are thankful for your support on a daily basis and we will continue to do our best. Again, with great appreciation, I thank you for all you have done and will continue to do for the administration, staff, and students of the Alleghany County Public School System. Thank you.”


(13-196) SPECIAL PRESENTATION BY CAST OF CLIFTON MIDDLE SCHOOL PRODUCTION OF WILLY WONKA

Cast members of Willy Wonka offered a brief presentation. The play will be held on March 22 at 8:00 p.m.; Saturday, March 23 at 3:00 p.m. and 8:00 p.m.; and Sunday, March 24 at 3:00 p.m.

(13-197) REMARKS BY CLIFTON MIDDLE SCHOOL PTO REPRESENTATIVE

Lori Taylor welcomed everyone to Clifton Middle School. She reported on the events sponsored by the PTO, including an upcoming Open House in April for incoming 6th graders. She also noted there would be a Science Expo in May and an end of the year picnic. She encouraged parents to become a member of the PTO.

(13-198) SCHOOL BOARD COMMENDATIONS


-Gage Kern, Alleghany High School – Region III Indoor Track Champion, One Mile Event


-John Reed, Alleghany High School – Wrestling, Regional Champion

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CHAMBER OF COMMERCE TEACHER OF THE YEAR AND NOMINEES

Mr. Angle and the principals of each school presented certificates of commendation to the following Chamber of Commerce Teacher of the Year finalists: Alleghany High School, Corey Miller; Clifton Middle School, Amanda Sargent; Boiling Spring Elementary, Sandy Moss; Callaghan Elementary School, Gina Middleton; Mountain View Elementary, Patricia Cvizic; and Sharon Elementary, Jennifer Hannah.

Mr. Angle and Josh Craft, principal of Falling Spring Elementary School, presented a certificate of commendation to Derek Cantrell as the Chamber of Commerce Teacher of the Year winner.

(13-217) REMARKS BY BETH WOODSON

Mrs. Woodson gave each Board member a letter, which is attached to these minutes.

(13-218) REMARKS BY MATT SPONAUGLE

Mr. Sponaugle discussed the letter that was given to the Board by Beth Woodson. The letter offers a review of the school division budget and redistricting plan.

(13-219) REMARKS BY SHANNON COX

Mrs. Cox read the following statement: “Good evening Dr. Campbell, Chairman Persinger and Ladies and Gentlemen of the Board. My name is Shannon Cox and I reside at 8507 Potts Creek Road. I am coming to you this evening to express a concern that I continue to have. Multiple times by multiple people it has been requested that you look at the loss of county students that we may have to the City of Covington and to Valley Elementary for the year 2013-2014 and multiple times we have been told that it is an unmanaged, unknown variable. We were told at the Boiling Spring parent meeting on Tuesday, March 12, 2013, that until the City of Covington requested the transferring students’ transcripts, that basically the numbers are not concrete. Let me present you a scenario: Dr. Campbell, if the School Board were to come to you tomorrow and tell you that as of July 1, 2013 you no longer would have a job but you would not receive your official papers until June 30, 2013, would you wait until you receive your papers to look for jobs in order to make up for your potential income loss or would you be proactive and go ahead and figure an income loss of approximately $108,871.00 a year and start looking at re-employment options or ways to cut back? It was mentioned that if the county lost funding due to the loss of students that the School Board would then have to look at making personnel cuts. Are you really going to wait until the eleventh hour again to make cuts instead of properly preparing for the future now? Each of you needs to continue to look at the School Board budget and to prepare for the cuts you will need to make in the upcoming months to keep it balanced. Your employees deserve better; they deserve to know now if there may be more potential cuts that will impact them and their families financially. I would hate to see a replay of last May. Not everyone makes a six-figure salary so when cuts are made to our teachers, aides, custodians, bus drivers, secretaries, and cafeteria workers, it is not a matter of deciding which cruise not to take this year or what timeshare to give up; it is a matter of what one can or can’t afford at the grocery store, how is one going to afford gas to put in the vehicle to go out and search for employment or get to interviews, etc. I have heard different ones of you mention how upsetting it is that the state and federal government representatives do not listen to the citizens but this is exactly what you are doing also. The citizens of this community have spoken out but yet it seems that their research, opinions, and comments have fallen on deaf ears. You have mentioned that you want to have a good working relationship with the Board of Supervisors, but yet when suggestions or requests have been made by different individuals on the Board it seems that once again they have fallen on deaf ears. How can this be considered a good working relationship? In closing, I would like for you to remember two things in life: (1) the “P’s” in life: Prior Proper Planning Prevents Poor Performance and (2) the Boy Scout motto: Be Prepared. By implementing these two mottos as a Board, one day the community may be able to regain their trust in you.”

(13-199) SCHOOL BOARD MEMBER COMMENTS

Mrs. Kerns thanked Ms. Siple for hosting the meeting and the students for the play presentation. She thanked the PTO for all they do to support the school. She commended the student athletes and stated it is difficult to juggle academics and athletics. She congratulated the Teacher of the Year, Derek Cantrell, and all school nominees. Mrs. Kerns thanked the citizens for their remarks.

Mrs. McKinney thanked Ms. Siple. She congratulated the two athletes for their awards. She congratulated Derek Cantrell as the Teacher of the Year. She thanked the Falling Spring representatives for their remarks.

Mr. Fridley thanked everyone for attending the meeting and Ms. Siple for hosting. He congratulated Derek Cantrell and commended all the nominees for the great job they do. He thanked the citizens for their comments.

Mr. Angle echoed other Board members’ comments. He stated he is available to speak with any citizen if they have any questions or concerns, regardless if they are in his district or not.

Dr. Campbell thanked the students for their play presentation. She commended the athletes for their dedication to their sport. She thanked all the teacher nominees and Derek Cantrell for their outstanding work. She thanked Lori Taylor for her comments and support of the PTO. Dr. Campbell also thanked the citizens for their remarks.

Mr. Persinger congratulated Derek Cantrell and the other teachers for their commendations. He thanked Ms. Siple for hosting the meeting. He thanked Mr. Sponaugle and Mrs. Cox for their comments.


BUDGET AND FINANCE

(13-200) BUDGET REPORT

School Operating Fund

$811,809.60

School Textbook Fund

$1,117,376.23

Alleghany Foundation Nursing Grant

$43,225.77

Governor’s School

$78,174.58

Scholarship

$80,625.78

Alleghany Foundation Mental Health Initiative

$6,742.72

School Capital

$2,339,876.75

Medicaid Reimbursement

$648,176.13

Grand Total

$5,126,006.56


(13-201) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION: Mrs. Kerns
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(13-202) ANNUAL SCHOOL DIVISION AUDIT

Keven Rice, Director of Budget and Finance, presented the 2012 fiscal year audit which concluded that the school division ended the year in conformity with accounting principles generally accepted in the United States of America. The audit was once again conducted by Robinson, Farmer, Cox Associates.

(13-203) CAFETERIA REPORT

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending net cash balance of $408,416. He also provided a report detailing how many lunches are served per day for all grades. He noted the federal government recently reviewed and approved our menus. Mr. Higgins accredited Violet Paxton, division cafeteria manager, for her work with that process.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS


(13-204) CALENDAR INFORMATION

Dr. Campbell reminded Board members of the following upcoming events:

- March 19 – 11:45 a.m. – Joint Board of Control at JRTC


- April 15, 6:00 p.m. – Regular meeting at Mountain View Elementary School

- April 16, 6:00 p.m. - Joint Board of Control at JRTC


- April 24 – VSBA Blue Ridge Regional Forum at Floyd, VA


- April monthly calendar


(13-205) AUTHORIZE COMMENDATIONS FOR CLIFTON MIDDLE SCHOOL STUDENTS WHO
SCORED 600 ON THEIR 2011-2012 SOL TESTS


MOTION: That the Board authorize commendations for Clifton Middle School students who scored
600 on their 2011-2012 SOL tests, as presented.

MOTION: Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous


(13-206) APPROVAL OF 2013-2014 CONTRACT FOR HEALTH INSURANCE SERVICES

Mr. Rice recommended that The Local Choice health benefits program be approved as the division’s health insurance provider for the 2013-2014 coverage year. He explained The Local Choice is a purchasing organization for governmental entities of the Commonwealth of Virginia for the provision of health, dental, and vision insurance. The Local Choice was initially selected with the hope that the rate of annual escalation in health insurance premiums would be lessened when compared with our historical experience as a stand-alone provider. During our first two years with The Local Choice our premiums increased by a cumulative total of 2.1 percent which is an excellent record. Unfortunately, the rates for 2013-2014 increased 9.9 percent. While implementation of the Affordable Care Act accounts for some of the increase, the vast majority is due to the annualized claims experience of our participants.Mr. Rice recommended The Local Choice for providing health insurance services.

MOTION: That the Board approve The Local Choice as the division’s health benefits insurance
provider for 2013-2014.

MOTION: Mrs. Kerns
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(13-207) APPROVAL OF THERAPEUTIC DAY COUNSELING SERVICES

Jan Hobbs presented a proposal to the School Board for Family Preservation Services, Inc. of Verona, Virginia, to provide Therapeutic Day Treatment Services in Alleghany County Public Schools beginning in the 2013-2014 school year. This will provide licensed counselors to work in the schools with students with IEPs who have mental health concerns. These services will be provided at no cost to the division.

MOTION: That the Board approve Family Preservation Services to provide Therapeutic
Day Counseling Services at no cost to the school division, as presented.

MOTION: Mr. Truett
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous


(13-208) APPROVAL FOR WAIVER OF PRE-LABOR DAY OPENING REQUIREMENT

Mary Jane Mutispaugh requested the Board approve a pre-Labor Day opening of school for the 2013-2014 academic year in accordance with the Code of Virginia §22.1-79.1. She explained that Alleghany County Public Schools had met the criteria for opening prior to Labor Day because schools have been closed an average of 10.2 days during five of the past ten years.

MOTION: That the Board approve a pre-Labor Day opening of school for academic year
2013-2014, as presented.

MOTION: Mr. Truett
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-209) APPROVAL FOR PURCHASE OF COMPUTER LABS AT SHARON AND MOUNTAIN
VIEW ELEMENTARY SCHOOLS

Ms. Mutispaugh requested approval for the purchase of computers to replace the computer labs at Sharon Elementary and Mountain View Elementary and the multipurpose room at Mountain View Elementary School. She explained that state technology funds will be used to fund this Dell purchase and that the total cost is $110,353.64.

MOTION: That the Board approve the purchase of 104 computers for the computer labs at
Sharon Elementary School and Mountain View Elementary School, at a total cost
of $110,353.64
.

MOTION: Mr. Angle
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

(13-210) APPROVAL FOR PURCHASE OF LAPTOP COMPUTERS AT ALLEGHANY HIGH
SCHOOL AND MOUNTAIN VIEW ELEMENTARY SCHOOL

Ms. Mutispaugh requested approval for the purchase of laptops to replace the computers in the mobile laptop labs at Alleghany High School and Mountain View Elementary School. She explained that state technology funds will be used to fund this Dell purchase and that the cost is $138,077.70.

MOTION: That the Board approve the purchase of 118 laptop computers for Alleghany High School
and Mountain View Elementary School, at a total cost of $138,077.70.

MOTION: Mr. Truett
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(13-211) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins provided the work orders.

(13-212) PROPOSED 2013-2014 SCHOOL DIVISION BUDGET

Dr. Sarah Campbell, Superintendent, reviewed the School Board’s proposed 2013-2014 operating budget via a PowerPoint presentation. She explained that the budget had been built on an enrollment of 2,495 which is 105 fewer students than the current budgeted enrollment. Dr. Campbell noted an overall financial impact of ($1,381,723) and a total budget of $27,971,955.

MOTION: That the Board approve the 2013-2014 school division budget, as presented by
the Superintendent.

MOTION:Mr. Fridley
SECOND:Mr. Truett
 ROLL CALL VOTE: Unanimous

(13-213) COMMUNICATIONS

Dr. Campbell stated the following meeting notes were provided in the packet for information purposes.

Classified Advisory Committee

Minority Advisory Committee

Parent Advisory Committee

Teacher Advisory Committee

JRTC Monthly Report

CLOSED SESSION

(13-214) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711.A.2.

MOTION: That the School Board enter closed session to discuss Personnel and Student
Matters as authorized by the Code of Virginia Sections 2.2-3711.A.1 and 2.2-3711.A.2.

MOTION:Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous
TIME: 7:33 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION: Mr. Angle
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous
TIME:9:05 p.m.

CERTIFICATION OF EXECUTIVE SESSION


The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Mr. Angle - YESMrs. McKinney- YES
Mrs. Bryant – ABSENT Mr. Persinger - YES
Mr. Fridley - YES Mr. Truett - YES
Mrs. Kerns – YES
6 -YES 1 - ABSENT 0 - NO
TIME: 9:06 p.m.

___________________________________ ________________________________

Chairman, Alleghany County School BoardClerk



PERSONNEL

(13-215) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and
recommended by the Superintendent.

MOTION: Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(13-216) PERSONNEL ACTIONS

MOTION: That the Board approve the pupil personnel actions, as discussed in closed session.
MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(13-217) ADDITION TO AGENDA

There were no further additions to the agenda.

ADJOURNMENT

MOTION: That the March 18, 2013 regular meeting be adjourned.
MOTION: Mr. Fridley
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous
TIME: 9:07 p.m.

___________________________________ ______________________________

Chairman, Alleghany County School BoardClerk