4-15-2013 Regular Meeting

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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

April 15, 2013

The Alleghany County School Board held its regular meeting on April 15, 2013 at 6:00 p.m. in the Gleason Forum Hall at Mountain View Elementary School, Covington, Virginia.

PRESENT: William W. Angle, Vice Chairman; Stacey P. Bryant; Robert A. Fridley; Amber D. Kerns; Norman L. Persinger, Jr., Chairman; and Benjamin J. Truett. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Patsy G. McKinney

Chairman Persinger called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance. Members of the Glee Club performed several songs.

Chairman Persinger announced the following additions to the agenda:

1. Agenda item #13-240, Remarks by Matt Sponaugle

2. Agenda item #13-241, Remarks by John Reynolds

3. Agenda item #13-242, Remarks by Ed Atkins

4. Agenda item #13-243, Remarks by Jay Woodson

These speakers will be included under “Community Participation”, before agenda item #13-221.
5. Agenda item #13-244, “Update on Alleghany High School Upgrades”. This is an information
item and will be inserted after agenda item #13-239.

6. Agenda item #13-230, “Summary of Youth Risk Behavior Study” will be moved up to follow agenda item #13-224.

(13-220) APPROVAL OF MINUTES

a. March 11, 2013 Budget Work Session

b. March 18, 2013 Regular Meeting

MOTION: That the Board approve the minutes, as presented.
MOTION:Mrs. Kerns
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(13-240) REMARKS BY MATT SPONAUGLE

Mr. Sponaugle was not present.

(13-241) REMARKS BY JOHN REYNOLDS

Mr. Reynolds had not arrived when his name was called upon but did arrive after agenda item #13-243. Chairman Persinger offered Mr. Reynolds an opportunity to address the Board and he declined to comment.

(13-242) REMARKS BY ED ATKINS

Mr. Atkins encouraged the School Board to consider sending the Falling Spring students to Callaghan Elementary School instead of Mountain View Elementary School.

(13-243) REMARKS BY JAY WOODSON

Mr. Woodson encouraged the School Board to consider sending the Falling Spring students to Callaghan Elementary School and the Boiling Spring students to Mountain View Elementary School.

(13-221) OPENING REMARKS AND WELCOME BY TERESA JOHNSON, PRINCIPAL, MOUNTAIN VIEW ELEMENTARY SCHOOL

Mrs. Johnson read the following statement: “Mr. Chairman, members of the school board, Dr. Campbell, ladies and gentlemen: On behalf of the faculty and staff at Mountain View Elementary School (MVES), I would like to welcome each of you here tonight. As we begin to embrace upon a new school year with new students, staff, and parents, we must remember we are all here for the same goal and that is to educate our students. We want to start the upcoming school year by giving the students the best possible beginning to make it a successful, productive, and a happy school year. We want each child to excel, shine, and achieve academically. Therefore, we welcome your support and involvement as we prepare for the upcoming 2013-2014 school year. We have begun several school sponsored activities and events to help with this transition. Tours of the school will be held tomorrow, a tree planting activity to be held on April 26, a joint field day, and a school-wide luncheon for all staff at MVES this summer. Our goal continues to provide the best possible education for all children entering MVES for the first time, or returning to MVES. We invite each of you to come and visit. Thank you for all you do and continue to do for the staff and students.”

(13-222) REMARKS BY MOUNTAIN VIEW ELEMENTARY SCHOOL PTO REPRESENTATIVE

Katrina Bradberry read the following statement: “School Board Members, Administration and guests: On behalf of the Mountain View PTO, we would like to welcome you to Mountain View Elementary School and thank you for choosing our school for your meeting tonight. I would like to take a moment to let you know who our officers are here at Mountain View and to catch you up on what the PTO has been involved in around the school so far for this school year. Our officers for this year are Melisa Crizer, serving as secretary; Brittany Kern, serving as treasurer; Kimberly Carroll, serving as Vice President; and I am Katrina Bradberry and I serve as the President. The Mountain View PTO began the year by setting up during the open house for students, introducing ourselves to the parents, and recruiting PTO members. We encouraged membership by holding a class competition with the winning class teacher receiving a gift card to Walmart. In October, we held our annual Fall Festival which included games, prizes, and lots of candy for the children. We also held our fall fundraiser which was a gift item catalog that produced over $6,000 in profit. The students and staff provided great enthusiasm and support that resulted in great success. In December, the PTO sponsored our annual Santa Shop which enables every child to be able to shop for their families and friends. We provided approximately 60 vouchers for children who are unable to financially afford the expenditure on their own. Our goal is always to teach children about the benefits of giving to others and once again, the Santa Shop was a huge success. Over $4,000 of one dollar items were sold to the students. Since we, as a PTO, decided to not focus on producing a profit from this event, we shopped at the local dollar stores and supplemented with donations from parents and teachers to basically ensure that we “broke even”, even with providing the vouchers. Due to the extreme weather conditions, we took a break during the months of January and February, however we were still busy providing class award parties, collecting Box Tops and Coke lids, and providing other rewards of appreciation throughout the school. In March we held a Dr. Seuss birthday party and movie night with over 100 in attendance. Parents and students alike enjoyed the evening with “Horton Hears a Who”, with Seuss themed snacks, Seuss themed games, and Dr. Seuss books as door prizes. Children were encouraged to dress as Seuss characters or come hang out in their PJ’s. To date, we have raised almost $4,000 by collecting Box Tops for the General Mills reward program and have also earned multiple rewards through the Coke Lids for Education program. We are currently planning events for the remainder of the school year that will hopefully provide a smooth transition for the school merger. We at Mountain View are excited about the addition of the Falling Springs students and look forward to the fall when we will become one united school with the ultimate goal of providing the best education possible for our students. We, as the PTO, firmly stand behind and believe in the quality of education received at Mountain View. We also genuinely want to see new friendships formed amongst the students from both schools and hope to foster those friendships through activities such as the joint Earth and Arbor celebration to be held on April 26th. At that event, we are inviting children from both schools to come out and plant a special tree together, along with various earth friendly games and activities. Thanks to our wonderful cafeteria staff, each child will also go home with a painted tin can container with their own plants to grow at home. We also will be participating in and helping to plan end of the year activities that will include our new students. We will be meeting this Thursday with the PTO board from Falling Springs to plan for the new school year. My wish is for our boards to serve jointly for the first year. We, as the members of the Mountain View PTO, are committed to helping this school always be the best it can be and we thank you for your support!”

(13-223) SCHOOL BOARD COMMENDATIONS

14 MOUNTAIN VIEW ELEMENTARY SCHOOL STUDENTS WHO EARNED PERFECT 600
SCORES ON THEIR 2012 SOL TESTS

Grade 3 Josh Cale, Emmalee Dean, Hayley Paitsel, Brandon Williard, and Hunter Wolfe
Grade 4 Derek Benoit, Madison Meadows, and Bayleigh Williamson
Grade 5 Marley Booth, Madison Brown, Macyn Carter, Dylan Gibson, Kaylie Hampton, and Keith Morgan

VIRGINIA SCHOOL BOARDS ASSOCIATION STUDENT ART CONTEST WINNERS FROM EACH SCHOOL

Destine Peters, Alleghany High School Marley Booth, Clifton Middle School
Hope Arthur, Boiling Spring Elementary School Kelly Dudley, Callaghan Elementary School
Nicholas Mann, Falling Spring Elementary School Aisha Roman, Mountain View Elementary School
Anna Puckett, Sharon Elementary School

MOUNTAIN VIEW ELEMENTARY: QUILT PRESENTATION BY ENGLISH LANGUAGE LEARNERS (ELL) CLASS

The following students created freehand drawings on fabric of rainforest flora and fauna blocks. The fabric blocks were sewn into a keepsake quilt.
Ahmed Abouakil Jose Arreguin Pal Koirala
Sonya Liu Oliva Lopez Amy Tong
Andrew Tong Mowa Tucker Orchid Tucker
Citlaly Vargas-Mireles

(13-224) SCHOOL BOARD MEMBER COMMENTS

Mrs. Kerns thanked Mr. Atkins and Mr. Woodson for their comments. She thanked Teresa Johnson for hosting the meeting. She congratulated the students on their commendations.

Mr. Fridley thanked the Glee Club for their performance at the start of the meeting. He thanked Mrs. Johnson for hosting the meeting and commended her for the photograph representing the blending of the two schools.

Mrs. Bryant thanked Mr. Atkins and Mr. Woodson for their comments. She stated she realizes it is a difficult time trying to blend the two elementary schools together but commended Mrs. Johnson and her staff for their heartfelt effort to welcome the Falling Spring students to their school. She congratulated the students on their SOL commendations. She thanked Ms. Morris for working with the students on the quilts.

Mr. Truett commended the Glee Club for their songs. He congratulated all the students on their accomplishments. He thanked the PTO, parents and staff for their sincere efforts in merging the two elementary schools together.

Mr. Angle echoed other Board member comments and thanked the faculty and staff for their dedication to the students.

Dr. Campbell stated that she was proud of the students who had earned commendations. She thanked the Glee Club for their performance and noted the school song is wonderful. She thanked Mr. Atkins and Mr. Woodson for their comments.

Mr. Persinger thanked Mrs. Johnson for hosting and for the wonderful meal sponsored by the PTO and Mountain View faculty. He stated it is obvious that the arts are alive in our school division and commended the show held at Alleghany High School over the weekend, the Glee Club performance, and the quilt display. He thanked the Falling Spring citizens for their comments.

(13-230) SUMMARY OF YOUTH RISK BEHAVIOR STUDY

Dr. Kerry Redican, professor of Public Health, College of Veterinary Medicine at Virginia Tech, presented information on the Youth Risk Behavior Survey that was given to students in grades 8, 10, and 12 in November. He explained that complete copies of the results are located at Clifton Middle School, Alleghany High School, the Nurse’s Station at Alleghany High School, and the School Board Office.A synopsis of the report is on the school system’s website and attached to these minutes. Dr. Redican stated that overall the results are positive.

BUDGET AND FINANCE

(13-225) BUDGET REPORT

School Operating Fund

$849,486.50

School Textbook Fund

$1,117,522.75

Alleghany Foundation Nursing Grant

$34,264.49

Governor’s School

$110,844.52

Scholarship

$80,636.35

Alleghany Foundation Mental Health Initiative

$6,707.93

School Capital

$2,340,183.56

Medicaid Reimbursement

$648,261.12

Grand Total

$5,187,907.22

(13-226) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.
MOTION:Mr. Angle
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

(13-227) CAFETERIA REPORT

Mr. Rice, Director of Budget and Finance, presented the cafeteria report. He reported an ending net cash
balance of $417,238. He also provided a report detailing how many lunches are served per day for all grades.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(13-228) CALENDAR INFORMATION

Dr. Campbell reminded Board members of the following upcoming events:

- April 16, 6:00 p.m. – Joint Board of Control at JRTC – dinner to follow

- April 24 – VSBA Blue Ridge Regional Forum in Floyd, VA

- May 20, 6:00 p.m. -- Regular meeting at Alleghany High School
- May 21, 11:45 a.m. – Joint Board of Control at JRTC
- May monthly calendar

(13-229) APPROVAL FOR SUBMISSION OF PERKINS GRANT APPLICATION

Jan Hobbs, Director of Human Recourses and Pupil Personnel, presented a request for approval of the Perkins Grant application.

MOTION: That the Board approve the submission of the Perkins Grant application, as presented.
MOTION: Mrs. Bryant
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-231) APPROVAL OF CTE TEXTBOOK ADOPTION COMMITTEE

Mary Jane Mutispaugh, Director of Instruction, presented the Textbook Adoption Committee for Career and Technical Education. She noted the committee has teachers, an administrator, a parent and a central office representative.

MOTION: That the Board approve the Career and Technical Education (CTE) Adoption Committee, as presented.

MOTION: Mr. Truett
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

(13-232) APPROVAL OF STAFFING PLAN FOR K-12 SUMMER SCHOOL PROGRAM

Ms. Mutispaugh presented the staffing plan for K-12 Summer School. Actual staff will be determined by enrollment and will be presented at the May meeting.

MOTION: That the Board approve the staffing plan for the K-12 summer school program, as presented.

MOTION: Mr. Fridley
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

(13-233) APPROVAL FOR PROVIDER OF JOB TRAINING AND ON-SITE JOB COACHING SERVICES

Dr. Elizabeth Heath, Director of Special Education, presented a proposal from Stand Up, Inc., to continue providing job experience for high school students with significant cognitive disabilities. This service will provide job training in the school and on-site job-coaching for students with significant cognitive disabilities. The service will also include pre-vocational training such as time management, communication skills, team work, resume building and four internship rotations with businesses in the community.

MOTION: That the Board approve Stand Up, Inc. to provide job training and job coaching services for the
2013-2014 school year.

MOTION: Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(13-234) APPROVAL FOR PROVIDER OF CERTIFIED BEHAVIOR ANALYST SUPERVISION SERVICES

Dr. Heath presented a proposal to the Board to contract with Teresa Lyons with the Virginia Commonwealth University Autism Center for Excellence for supervision of three employees working on Board Certified Behavior Analyst (BCBA) certification requirements. A BCBA implements Applied Behavior Analysis (ABA) in the schools to help students with autism and other students with behavior issues to be able to function appropriately both in school and in society. ABA is the research based intervention recommended for students with autism and for other students with behavior and social interaction issues. Dr. Heath noted that this plan could reduce expenditures by as much as $20,000.

MOTION: That the Board approve a contract with Teresa Lyons to provide Certified Behavior Analyst
Supervision Services, as presented
.

MOTION: Mr. Truett
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-235) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Rice provided the work orders.

(13-236) FIELD TRIP REQUESTS

a. 86 AHS Biology/Marine Ecology students to National Aquarium, Baltimore, MD, April 19, 2013

b. 45 CMS Peer Helper/SCA students to New York City, NY, June 4-7, 2013

MOTION: That the Board approve the two field trip requests, as presented.

MOTION: Mrs. Kerns
SECOND: Mr. Fridley
ROLL CALL VOTE: Mr. Angle - ABSTAIN Mrs. McKinney- ABSENT
Mrs. Bryant – YES Mr. Persinger - YES
Mr. Fridley - YES Mr. Truett - YES
Mrs. Kerns – YES
5 -YES 1 - ABSENT 0 – NO 1 - ABSTAIN

(13-237) COMMUNICATIONS

Dr. Campbell stated the following meeting notes were provided in the packet for information purposes.

JRTC Monthly Report

CLOSED SESSION

(13-238) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1.

MOTION: That the School Board enter closed session to discuss Personnel Matters as
authorized by the Code of Virginia Section 2.2-3711.A.1.

MOTION: Mrs. Bryant
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous
TIME: 7:28 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION: Mrs. Bryant
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous
TIME: 8:17 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mrs. Bryant
SECOND: Mrs. Kerns
ROLL CALL VOTE: Mr. Angle - YES Mrs. McKinney- ABSENT
Mrs. Bryant – YES Mr. Persinger - YES
Mr. Fridley - YES Mr. Truett - YES
Mrs. Kerns – YES
6 -YES 1 - ABSENT 0 - NO

TIME: 8:20 p.m.

___________________________________ _____________________________

Chairman, Alleghany County School Board Clerk

 

PERSONNEL

(13-239) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, including the 2013-2014 Staffing Plan,
as discussed in closed session and recommended by the Superintendent.

MOTION: Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(13-244) UPDATE ON ALLEGHANY HIGH SCHOOL UPGRADES

Board members held a discussion with Granville Grant, architect with Spectrum Design. The discussion included a recommendation by Spectrum to acquire individual costs for the high school cafeteria, auditorium, and gymnasium spaces. Mr. Grant discussed an addendum to the contract and assured the Board that no changes would be made involving the scope of work.

OTHER BUSINESS

(13-240) ADDITION TO AGENDA

MOTION: Add agenda item #13-245, “Discussion with the Covington School Board regarding options
for a joint school system, per a request from the Board of Supervisors”

MOTION: Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(13-245) DISCUSSION WITH THE COVINGTON SCHOOL BOARD REGARDING OPTIONS FOR
A JOINT SCHOOL SYSTEM, PER A REQUEST FROM THE BOARD OF SUPERVISORS

Chairman Persinger stated he received a letter from the Chairman of the Board of Supervisors, requesting that the Alleghany County School Board have a discussion with the Covington School Board to consider options for a “merged, consolidated, or jointly operated” school system. A copy of the letter was emailed to each School Board member by Chairman Persinger and is attached to these minutes. After much discussion amongst Board members, it was decided that a letter would be sent to the Covington School Board from Chairman Persinger, inviting them to a work session to discuss school options. The work session would be held at JRTC.

ADJOURNMENT

MOTION: That the April 15, 2013 regular meeting be adjourned.

MOTION: Mr. Angle
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous
TIME: 9:30 p.m.

___________________________________ ________________________

Chairman, Alleghany County School Board Clerk