5-20-2013 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800


MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

May 20, 2013

The Alleghany County School Board held its regular meeting on May 20, 2013 at 6:00 p.m. at the Central Office Complex in Low Moor, VA. The meeting was originally scheduled to be held at Alleghany High School but had to be moved.

PRESENT: William W. Angle, Vice Chairman; Robert A. Fridley; Amber D. Kerns; Norman L. Persinger, Jr., Chairman; and Benjamin J. Truett. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Stacey P. Bryant; Patsy G. McKinney

Chairman Persinger called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Persinger announced the following revisions and additions to the agenda:

1. Agenda items #13-253, 13-254, and 13-255 are removed from the agenda due to the location of
the meeting being changed.
2. Agenda item #13-275, “Consider revision to School Board Meeting Calendar”. This is an action
item and will be inserted after agenda item #13-262.
3. Agenda item #13-276, “Policy Revision”. This will be added after agenda item #13-270 and is

an action item.

(13-252) APPROVAL OF MINUTES

a. April 15, 2013 Regular Meeting
b. May 1, 2013 Called Meeting
c. May 9, 2013 Called Meeting

MOTION: That the Board approve the minutes, as presented.
MOTION:Mr. Truett
SECOND:Mr. Angle
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(13-253) OPENING REMARKS AND WELCOME BY FRED VAUGHAN, PRINCIPAL, ALLEGHANY HIGH SCHOOL

(Agenda item removed from agenda due to location change)

(13-254) REMARKS BY ROBERT TUCKER, ALLEGHANY HIGH SCHOOL PTO REPRESENTATIVE

(Agenda item removed from agenda due to location change)

(13-255) REMARKS BY JARED DOWNER, SENIOR CLASS PRESIDENT

(Agenda item removed from agenda due to location change)

(13-256) SCHOOL BOARD COMMENDATIONS

VIRGINIA SCHOOL BOARDS ASSOCIATION STUDENT ART CONTEST WINNER

Marley Booth, Clifton Middle School

SELECTIONS FOR GIRLS’ STATE CONFERENCE

Rachel Kimberlin, Clair Seckner, and Courtney Glover

SELECTIONS FOR BOYS’ STATE CONFERENCE

Bradley Armstrong and Humberto Arreguin

SELECTIONS TO SUMMER RESIDENTIAL GOVERNOR’S SCHOOL

Rachel Kimberlin, Courtney Glover, and Savanna Herr

ALLEGHANY HIGH SCHOOL ALL-STATE CHOIR

Brittany Crowder and Michaela Kern

ALLEGHANY HIGH SCHOOL SENIOR REGIONAL ORCHESTRA

Sarah Blevins

ALLEGHANY HIGH SCHOOL REGION III FORENSICS WINNERS, SERIOUS DUO HUMOROUS INTERPRETATION

Chance Stone and Kaitlin Nida

ALLEGHANY HIGH SCHOOL DISTRICT FORENSICS WINNERS, HUMOROUS DUO INTERPETATION

Shane Clark and Rachel Kimberlin

(13-257) SCHOOL BOARD MEMBER COMMENTS

Mr. Truett thanked everyone for attending the meeting. He congratulated the students on their awards and encouraged them to keep working hard to achieve their goals.

Mr. Fridley commended the students for their accomplishments. He noted there are still sporting events going on and he hopes to present more awards at the next meeting. He reported he recently attended the Jackson River Governor’s School banquet and recognized Tristan Elmore for his many awards.

Mrs. Kerns thanked everyone for attending the meeting and congratulated the students on their awards.

Mr. Angle echoed comments by Board members. He added the school year is almost over and the Board is facing another tough year ahead.

Dr. Campbell commended the students on the wide spectrum of accomplishments, stating it speaks volumes about the quality of our school division. She reported the Alleghany High School HVAC project is in process and would begin soon.

Mr. Persinger congratulated all students on their awards. He thanked the teachers, parents, and sponsors for their support of the students.

BUDGET AND FINANCE

(13-258) BUDGET REPORT

School Operating Fund

$559,035.39

School Textbook Fund

$1,117,616.16

Alleghany Foundation Nursing Grant

$53,792.14

Governor’s School

$76,521.46

Scholarship

$80,643.09

Alleghany Foundation Mental Health Initiative

$11,603.39

School Capital

$2,340,379.18

Medicaid Reimbursement

$648,315.31

Grand Total

$4,887,906.12

(13-259) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION: Mrs. Kerns
SECOND:Mr. Truett
ROLL CALL VOTE: Unanimous

(13-260) MARCH 31 STUDENT MEMBERSHIP REPORT

Mary Jane Mutispaugh, Director of Instruction, reported that the final submission date to the Virginia Department of Education for our March 31, 2013 average daily membership (ADM) was April 19, 2013. The average daily membership is a cumulative average of our division-level enrollment from the first day of school through March 31. It incorporates prorated membership for students who leave or enroll in the division during the year. The March 31, average daily membership is a major component in the process by which the Virginia Department of Education computes our annual funding. Our final March 31, 2012 average daily membership for the division was 2,556.15 which reflects a decrease in membership of 103.56 (3.89%) from one year ago. Our 2013 budget was based upon 2,600.

(13-261) CAFETERIA REPORT

Mr. Rice, Director of Budget and Finance, presented the cafeteria report. He reported an ending net cash balance of $421,908.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(13-262) CALENDAR INFORMATION

Dr. Campbell reminded Board members of the following upcoming events:

-June 1, 10:00 a.m. – Alleghany High School graduation at DSLCC

-June 7 – VSBA Workshop: School Law Update at Charlottesville Omni

-June 17, 6:00 p.m. – Regular meeting at Central office complex
-June 25, 11:45 a.m. – Joint Board of Control at JRTC

-July 8, 6:00 p. m. – Year-end close-out, annual organizational, and regular meeting at Central

Office complex
-June monthly calendar

(13-275) CONSIDER REVISION TO SCHOOL BOARD MEETING CALENDAR

Board members discussed moving the June 17 regular meeting to June 10. There were no
conflicts with the proposed date.

MOTION: That the Board approve changing the June 17 regular meeting to June 10 at Alleghany High School.

MOTION: Mr. Angle
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

(13-263) AUTHORIZATION OF SIGNATURES IN ABSENCE OF SUPERINTENDENT

Dr. Campbell explained that the Virginia Department of Education requires the School Board to annually designate two individuals to sign forms in the absence of the superintendent. Dr. Campbell recommended Ms. Jan Hobbs, Director of Human Resources and Pupil Personnel, and Mrs. Mary Jane Mutispaugh, Director of Instruction, to be authorized to sign state reports in the superintendent’s absence.

MOTION: That the Board approve Jan Hobbs and Mary Jane Mutispaugh to serve as signature designees in the absence of the superintendent.

MOTION: Mr. Fridley
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-264) APPROVAL OF LOCAL PLAN FOR THE EDUCATION OF THE GIFTED

Mrs. Mutispaugh presented the Local Plan for the Education of the Gifted for Board approval. It was reviewed and approved by the ACPS Local Advisory Committee for the Education of the Gifted with the addition of an assessment.

MOTION: That the Board approve the Local Plan for the Education of the Gifted, as presented.

MOTION:Mrs. Kerns
SECOND:Mr. Truett
ROLL CALL VOTE: Unanimous

(13-265) APPROVAL FOR PURCHASE OF CTE TEXTBOOKS

Mrs. Mutispaugh presented a list of textbooks for adoption and purchase at a total cost of $20,998.25.

MOTION: That the Board approve the purchase of the CTE textbooks at a total cost of $20,998.25, as presented.

MOTION: Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(13-266) APPROVAL OF CONTRACT FOR BEHAVIOR ANALYSIS SERVICES FOR 2013-2014

Dr. Elizabeth Heath presented information regarding a quote from Centra Health for provision of behavior analysis services for the 2013-2014 school year. Behavior analysis services are required to provide appropriate programming and staff development for working with students with Autism Spectrum Disorders and students with behavior problems with other identified disabilities. Training is included in the contract to train new assistants for the ABA elementary classroom and to provide training to special education and general education teachers and to special education assistants in applied behavior analysis and helping students with autism be successful in the general education classroom. The Board approved the request for contracting with Centra Health for this service.

MOTION: That the Board approve Centra Health for behavior analysis services for 2013-2014, as presented.

MOTION: Mr. Fridley
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-267) APPROVAL OF SCHOOL BUS PURCHASES

Mr. Rice stated only one quote was received for three 77-passenger buses. He recommended purchasing the three buses from Kingmor Supply at a total cost of $247,560.

MOTION: That the Board approve the purchase of three 77-passenger buses from Kingmor
Supply at a cost of $247,560.00, as presented.

MOTION:Mr. Angle
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

(13-268) APPROVAL OF BUS FUEL MILEAGE REIMBURSEMENT

Mr. Rice recommended the fuel mileage reimbursement rate of $1.07 per mile for 2013-2014.

MOTION: That the Board approve the bus fuel mileage reimbursement rate at $1.07 per mile
for 2013-2014, as presented.

MOTION:Mr. Fridley
SECOND:Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-269) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Rice provided the work orders. He also presented a school closure checklist, which offers potential plans and dates for the closures of the two elementary schools. He noted the plans are subject to change.

(13-270) FIELD TRIP REQUEST

a. 90 CMS students to Baltimore Aquarium, Baltimore, MD, June 7, 2013

MOTION: That the Board approve the field trip request, as presented.

MOTION: Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(13-276) POLICY REVISION

Mrs. Mutispaugh presented Policy IKFA for approval. She explained that this policy update was necessary due to recent action by the Virginia Board of Education to provide for Locally Awarded Verified Credits in reading, writing and mathematics for certain students with disabilities. In order to make this action available to current seniors the policy must be updated.

MOTION: That the Board approve revisions to Policy IKFA, “Locally Awarded Verified Credits”,
as presented.

MOTION: Mr. Truett
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(13-271) COMMUNICATIONS

Dr. Campbell stated the following meeting notes were provided in the packet for information purposes.

- Classified Advisory Committee
- Minority Advisory Committee
- Parent Advisory Committee
- Teacher Advisory Committee
- JRTC Monthly Report

CLOSED SESSION

(13-272) CODE OF VIRGINIA: COMPULSORY ATTENDANCE 2.2-1-254.E; PERSONNEL 2.2-3711.A.1;
STUDENT MATTERS 2.2-3711-A.2; AND LEGAL MATTERS 2.2-3711-A.7.

MOTION: That the School Board enter closed session to discuss Compulsory Attendance,
Personnel Matters, Student Matters, and Legal Matters, as authorized by the Code of Virginia
Sections 2.2-1-254.E, 2.2-3711.A.1, 2.2-3711-A.3, and 2.2-3711-A.7.

MOTION:Mr. Angle
SECOND:Mrs. Kerns
ROLL CALL VOTE: Unanimous
TIME:6:55 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION:Mr. Angle
SECOND:Ms. Kerns
ROLL CALL VOTE: Unanimous
TIME: 8:43 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Mr. Angle - YESMrs. McKinney- ABSENT
Mrs. Bryant – ABSENTMr. Persinger - YES
Mr. Fridley - YES Mr. Truett - YES
Mrs. Kerns – YES
5 -YES 2 - ABSENT 0 - NO
TIME:8:45 p.m.

___________________________________ _______________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(13-273) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, including the classified staff contract
renewals for 2013-2014 and summer school staff appointments, as discussed in closed
session and recommended by the Superintendent.

MOTION:Mr. Angle
SECOND:Mrs. Kerns
ROLL CALL VOTE: Unanimous

(13-274) PUPIL PERSONNEL

MOTION: That the Board approve the pupil personnel actions, as discussed in closed session
and recommended by the Superintendent.

MOTION: Mr. Angle
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(13-275) ADDITIONS TO AGENDA

(13-277) ADD TO THE AGENDA THE DISCUSSION OF FOIA REQUESTS

MOTION: That the Board add to the agenda the discussion of FOIA requests.

MOTION: Mr. Angle
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

Board members discussed pending FOIA requests.

(13-278) ADD TO THE AGENDA THE DISCUSSION OF NON-RESIDENT POLICY

MOTION: That the Board add to the agenda the discussion of the current non-resident policy.

MOTION: Mr. Angle
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

Board members discussed the current non-resident policy.No changes were made to the policy.

(13-279) ADD TO THE AGENDA THE DISCUSSION OF A SCHOOL BOARD MEMBER RESIGNATION

MOTION: That the Board add to the agenda the discussion of the resignation of a school board member.

MOTION: Mr. Angle
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

Chairman Persinger reported he had received a resignation letter from Falling Spring District representative, Mrs. Stacey Bryant. Her resignation is effective immediately.

ADJOURNMENT

MOTION: That the May 20, 2013 regular meeting be adjourned.

MOTION:Mr. Angle
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous
TIME: 9:17 p.m.

___________________________________ _____________________________

Chairman, Alleghany County School Board Clerk