7-9-2012 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

YEAR-END CLOSEOUT/ REORGANIZATION AND REGULAR MEETING OF

THE ALLEGHANY COUNTY SCHOOL BOARD

July 9, 2012

The Alleghany County School Board held its year-end closeout /reorganization and regular meeting on July 9, 2012, at 6:00 p.m. at Central Office Complex in Low Moor, VA.

PRESENT: William W. Angle; Stacey P. Bryant; Robert A. Fridley; Amber D. Kerns; Patsy G. McKinney; Norman L. Persinger, Jr.; and Benjamin J. Truett. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Dr. Campbell presided as chairman pro tempore and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

ELECTION OF CHAIRMAN

In her capacity as chairman pro tempore, Dr. Campbell asked for nominations for Chairman. Mrs. Bryant nominated Mr. Persinger. Mrs. McKinney nominated Mr. Angle. Hearing no other nominations, Dr. Campbell asked for a motion to close the nominations.

MOTION: That the nominations for Chairman of the Alleghany County School Board be closed.

MOTION: Mrs. Bryant

Because there were two nominations, Dr. Campbell asked each Board member to state the name of the person they would like to have as Chairman during the roll call vote. The person who received the majority vote would be declared as Chairman.

ROLL CALL VOTE: Mr. Angle- Mr. Angle Mrs. McKinney – Mr. Angle
Mrs. Bryant- Mr. Persinger Mr. Persinger- Mr. Persinger
Mr. Fridley – Mr. Persinger Mr. Truett - Mr. Angle
Mrs. Kerns- Mr. Persinger
TOTAL VOTES: Mr. Persinger – 4 Mr. Angle - 3

By majority vote, Mr. Persinger was declared as Chairman of the Alleghany County School Board.

ELECTION OF VICE CHAIRMAN

Chairman Persinger asked for nominations for Vice-Chairman. Mr. Truett nominated Mr. Angle as Vice-Chairman. Hearing no other nominations, Chairman Persinger asked for a motion to close the nominations.

MOTION: That the nominations for Vice-Chairman of the Alleghany County School Board be closed.

MOTION: Mrs. Bryant

MOTION: That Mr. Angle be approved as the Vice-Chairman of the Alleghany County School Board.

ROLL CALL VOTE: Mr. Angle- YES Mrs. McKinney - YES
Mrs. Bryant- YES Mr. Persinger- YES
Mr. Fridley- YES Mr. Truett - YES
Mrs. Kerns- YES
7 -YES 0 - ABSENT 0 -NO

ELECTION OF CLERK
MOTION: That Dr. Campbell shall serve as Clerk of the Board.
MOTION: Mr. Fridley
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

ELECTION OF DEPUTY CLERK
MOTION: That Lorie Bess and Mary Jane Mutispaugh shall serve as Deputy Clerks.
MOTION: Mr. Angle
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

DESIGNATION OF RECORDERS

Chairman Persinger, upon recommendation of the Superintendent, designated Lorie Bess and Mary Jane Mutispaugh to serve as recorders.

APPOINT FOUR REPRESENTATIVES TO JACKSON RIVER TECHNICAL CENTER JOINT BOARD OF CONTROL

Chairman Persinger volunteered himself and appointed Mrs. Bryant, Mr. Angle, and Mrs. Kerns as Alleghany County Public School representatives to the Jackson River Technical Center Joint Board of Control.

APPOINT REPRESENTATIVE TO JACKSON RIVER GOVERNOR SCHOOL EXECUTIVE COMMITTEE

Chairman Persinger appointed Mr. Fridley as the Alleghany County Public School representatives to the Jackson River Governor’s School Executive Committee.

APPOINT DELEGATE AND ALTERNATE TO VSBA DELEGATE CONVENTION

Chairman Persinger volunteered himself as voting delegate and appointed Mr. Fridley as alternate to represent Alleghany County Public Schools during the 2012 Virginia School Board Association convention in November.

(13-01) PROVISION OF THE VIRGINIA FREEDOM OF INFORMATION ACT

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Campbell reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Freedom of Information Act. A copy of the Freedom of Information Act was provided to all Board members.

(13-02) PROVISION OF POLICY BBFA: SCHOOL BOARD MEMBERS CONFLICT OF INTEREST

The Virginia School Boards’ Association recommends that School Board members read and familiarize themselves with the Virginia Conflict of Interests Act. Each Board member and the Superintendent are required to file a Statement of Economic Interest each January, she added. She said the essential elements of the Act can be found in the Alleghany County School Board Policy BBFA. A copy was provided to all Board members.

(13-03) PROVISION OF THE VIRGINIA PUBLIC RECORDS ACTS

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Campbell reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Public Records Act. A copy of the Virginia Public Records Act was provided to all Board members.

(13-04) LOCATION OF ALLEGHANY COUNTY SCHOOL BOARD POLICY MANUALS

Dr. Campbell reported that copies of the Alleghany County School Board Policy Manual are available to the public at the central office at 100 Central Circle, Low Moor, VA, in each school’s office and library, and at the public libraries in Covington and Clifton Forge. She added the policy manual is also available on the school website, per state statutory requirement.

(13-05) ACCEPTANCE OF VSBA CODE OF CONDUCT

Dr. Campbell read the Code of Conduct and asked all Board members who agreed with the Code of Conduct to please sign the form. There were no questions from the Board.

MOTION: That the VSBA Code of Conduct be adopted, as presented.
MOTION:Mrs. Bryant
SECOND: Mr. Angle

ROLL CALL VOTE: Mr. Angle- YES Mrs. McKinney - YES
Mrs. Bryant- YES Mr. Persinger- YES
Mr. Fridley- YES Mr. Truett- YES
Mrs. Kerns- YES
7 -YES 0 - ABSENT 0 - NO

(13-06) APPROVAL OF 2012-2013 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS

MOTION: That the Board approve the 2012-2013 calendar of School Board meetings and events, as presented.
MOTION:Mr. Fridley
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

(13-07) APPROVAL OF MINUTES OF JUNE 25, 2012 REGULAR MEETING
MOTION: That the Board approve the minutes of the June 25, 2012 regular meeting as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(13-08) 2012 VSBA MEDIA HONOR ROLL COMMENDATION: DARRELL GLEASON, THE VIRGINIAN REVIEW

Chairman Persinger presented a certificate of commendation to Darrell Gleason and thanked him for his service to the community.

(13-09)VIRGINIA ASSOCIATION OF ELEMENTARY SCHOOL PRINCIPALS (VAESP) 2012 PRESIDENTIAL AWARD

Dr. Campbell introduced Mr. Jim Baldwin, Executive Director, Virginia Association of Elementary School Principals. Mr. Baldwin presented the 2012 Presidential Recognition Award to the School Board and thanked Mrs. Nancy Moga, principal of Callaghan Elementary School, for her dedicated service as president of the VAESP.

(13-10) SCHOOL BOARD MEMBER COMMENTS

Mr. Fridley welcomed the two new Board members, Amber Kerns and Ben Truett. He stated their first year would be a learning process and their fellow Board members would be there to support them.

Mr. Truett stated he was glad to be on the Board and he hopes to make a positive difference.

Mrs. Bryant welcomed Mrs. Kerns and Mr. Truett. She welcomed Mr. Persinger and Mr. Angle as Chairman and Vice-Chairman.

Mrs. Kerns stated she was happy to be serving on the Board and is looking forward to getting started.

Mr. Angle congratulated Darrell Gleason for his award and thanked him for his services. He thanked Mrs. Moga for serving as the VAESP President. He thanked Mrs. Bryant for her countless hours of service as Chairman the past year. He congratulated Mr. Persinger as the new Chairman of the Board and stated he is ready to get started on another busy year.

Dr. Campbell welcomed the two new Board members. She congratulated Mrs. Moga and stated it was a privilege to have Mr. Baldwin attend the meeting. She congratulated Mr. Persinger and Mr. Angle on their appointments and said she looks forward to another successful year. She thanked Mrs. Bryant and Mr. Barbour for serving as Chairman and Vice-Chairman the past year.

Mr. Persinger also welcomed the new Board members. He thanked Mrs. Bryant for serving as Chairman for two years. He thanked Mrs. Moga for representing the school division as the VAESP president. He stated as Chairman, he is committed to do everything to the best of his ability.

BUDGET AND FINANCE

(13-11) BUDGET REPORT

School Operating Fund

$2,268,183.06

School Textbook Fund

$1,116,633.04

Alleghany Foundation Nursing Grant

$46,947.92

Governor’s School

$73,736.30

Scholarship

$80,573.05

Alleghany Foundation Mental Health Initiative

$8,393.90

School Capital

$2,338,346.55

Medicaid Reimbursement

$647,752.23

Grand Total

$6,580,566.05

 

(13-12) FINAL 2011-2012 YEAR-END PAYMENT OF BILLS

MOTION: That the Board approve the 2011-2012 final year-end payment of the bills, as presented.
MOTION:Mr. Angle
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

(13-13) FINAL 2011-2012 YEAR-END FUND BALANCE TRANSFERS

Keven Rice reported than the 2012 unexpended operating balance of $729,783.94 was transferred to other funds as provided for under School Board Policy DAA. The primary contributors to the 2012 operating balance of $729,783.94 were:

Unexpended capital outlay replacement/repair - $410,000.00
Medicaid reimbursement - $142,061.86.00
ARRA residual from the conclusion of this stimulus program in 2011 - $119,820.00

· Reimbursement of an inter-fund loan made to Jackson River Governor’s School in fiscal year 2011 (for purchase of computers with VPSA funding) that was repaid in fiscal year 2012 - $75,000.00.

The operating fund balance was transferred via journal entry prior to the year-end close as follows:

Fund 2012 YE Transfer 6/30/2012 Balance
Fund 10 - School Capital $587,722.08

$2,338,346.55

Fund 11 - Medicaid Reimbursement $142,061.86 $647,752.23
Operating fund expenditures for textbooks exceeded revenues so no transfer was made to Fund 2 - Textbooks.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(13-14) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

- July 17 – 12:00 p.m. – JRTC board meeting at JRTC

- August 13 - Division-wide convocation at Clifton Middle School

- August 20 – Regular monthly meeting at Central office complex
(pending approval of 2012- 2013 meeting calendar)

- August 22 – School opens

- August monthly calendar

(13-15) INVITATION TO ATTEND AUGUST 13, 2012 DIVISION-WIDE CONVOCATION

Mary Jane Mutispaugh, Director of Instruction, extended an invitation to Board members to attend the convocation day on August 13, 2012 at Clifton Middle School.

(13-16) ANNUAL HOMEBOUND REPORT

Dr. Heath, Director of Special Education, presented the Annual Homebound Report to the School Board. She explained that the homebound report for the 2011-2012 school year reflects a 4% reduction in the cost of services over the past school year and an overall 48% reduction in the number of students served from the 2008-2009 school year.

(13-17) APPROVAL OF REVISIONS TO SPECIAL EDUCATION PROCEDURES MANUAL
MOTION: That the School Board approve the revisions to the Special Education Procedures Manual, as presented.
MOTION: Mrs. Bryant
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(13-18) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Kenny Higgins, Director of Administrative Services, stated there were 141 work orders. He noted this is a busy time of year for the maintenance workers because they are getting the buildings ready for school to start back.He reported JP Morgan would be recoating the roof at the high school at no cost.

FIELD TRIP REQUEST:

(13-19) ALL OVERNIGHT AND OUT-OF-STATE TRIPS ASSOCIATED WITH VIRGINIA HIGH SCHOOL LEAGUE, AND DISTRICT/REGIONAL/STATE/HONORS BAND AND CHORAL COMPETITIONS
MOTION:
That the Board approve all overnight and out-of-state trips associated with Virginia High School
League, and district/regional/state/ honors band and choral competitions as presented.
MOTION:Mr. Fridley
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

CLOSED SESSION

(13-20) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1

MOTION: That the School Board enter closed session to discuss Personnel, as authorized by the Code of Virginia Section 2.2-3711A.1
MOTION:Mr. Angle
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous
TIME:6:50 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION: Mr. Angle
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous
TIME: 6:58 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mrs. Bryant
SECOND: Mr. Angle
ROLL CALL VOTE: Mr. Angle- YES Mrs. McKinney - YES
Mrs. Bryant- YES Mr. Persinger- YES|
Mr. Fridley- YES Mr. Truett - YES
Mrs. Kerns- YES
7 -YES 0 - ABSENT 0 - NO
TIME: 7:00 p.m.

 

___________________________________ _______________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(13-21) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and recommended by the Superintendent.
MOTION: Mr. Angle
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(13-22) Additions to the agenda

There were no additions to the agenda.

ADJOURNMENT

MOTION: That the July 9, 2012 meeting of the Alleghany County School Board be adjourned.
MOTION:Mrs. Bryant
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous
TIME: 7:02 p.m.

____________________________________ ______________________________
Chairman, Alleghany County School BoardClerk