8-20-2012 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

August 20, 2012

The Alleghany County School Board held its regular meeting on August 20, 2012 at 6:00 p.m. at the Central Office Complex, Low Moor, Virginia.

PRESENT: William W. Angle, Vice Chair; Stacey P. Bryant; Robert A. Fridley; Amber D. Kerns; Patsy G. McKinney; Norman L. Persinger, Jr., Chair, and Benjamin J. Truett. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Chairman Persinger called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Persinger announced the following additions to the agenda:

1. Under agenda item #13-39, “Closed Session”, two additional cases, #13-03 and #13-04, will be discussed
under Compulsory Attendance and Religious exemption.

2. Agenda item #13-42, “Consider approval of Proposal for School Utilization and Attendance Boundary Analysis by Cropper GIS Consulting, LLC”. This is an action item and will be inserted after agenda item #13-41.

  1. Agenda item #13-43, “Consider revision to school board meeting calendar”. This is an action item and will be inserted after agenda item #13-42.

(13-26) APPROVAL OF MINUTES OF JULY 9, 2012 YEAR-END / ORGANIZATION / REGULAR MEETING

MOTION: That the Board approve the minutes of the July 9, 2012 year-end / organization / regular meeting. MOTION:Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(13-27) APPROVAL OF MINUTES OF AUGUST 8, 2012 CALLED MEETING

MOTION: That the Board approve the minutes of the August 8, 2012 called meeting.
MOTION: Mr. Fridley
SECOND: Mrs. McKinney
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(13-28) RECOGNITION OF ALLEGHANY COUNTY PUBLIC SCHOOL’S 2011-2012 RETIREES

2011-2012 Retirees: Cynthia P. Rodes, Becky D. DePriest, Jane F. Greenwood, Joy S. Littleton, Maryanne Solan, Dr. James P. Rhodes, Betty H. Bunch, Jean C. Craft, Kimberly W. Hipes, James L. Smith, Virginia Lilly, Rosalind Coles, Darrell Wayne Perkins, Gert Rod Winge, Audra Milhollin, Linda Reed, and Patricia Myers.

ALLEGHANY HIGH SCHOOL STUDENTS WHO EARNED PERFECT 600 SCORES ON THEIR 2012 SPRING SOL TESTS

Trevor Hager, Brittany Snead, Levi Peters, Ryan Crance, James Robinson, Brandon Booth, Shane Clarke, Michaela Kern, and Stephen Taylor.

(13-29) SCHOOL BOARD MEMBER COMMENTS

Mr. Truett congratulated the students on their SOL awards, stating they worked hard and deserved the recognition. He stated his family had been in the education world for many years and he appreciated the many years of service from the retirees.

Mrs. McKinney congratulated the retirees and encouraged them to enjoy retirement. She commended the students for their accomplishments.

Mr. Fridley congratulated the students for their hard work. He thanked the retirees for their service and stated it is difficult to replace experience in the education world.

Mrs. Kerns also commended the students and emphasized the importance of reading and doing well on those tests. She stated teachers and staff may not always hear “thank you”, but they are appreciated.

Mrs. Bryant thanked the retirees for their many years of service and stated they will be missed. She commended Mrs. Siple for the Clifton Middle School open house held earlier that day and how well it was organized.

Mr. Angle stated he was very proud of the students for their SOL accomplishments. He encouraged the retirees to enjoy their retirement and thanked them for their years of dedicated service.

Dr. Campbell congratulated the students for earning 600 on their SOL tests and thanked them for attending the meeting to accept their awards. In thanking the retirees for their years of service to the students in the school division, Dr. Campbell noted that this group of professionals had a total of more than 400 years of combined experience in the division.

Mr. Persinger stated the retirees held a wealth of knowledge and would be missed in the division. He thanked the staff and custodians for getting the schools ready to start and stated he hoped everyone has a good school year.

BUDGET AND FINANCE

(13-30) BUDGET REPORT

School Operating Fund

$1,271,019.31

School Textbook Fund

$1,116,747.16

Alleghany Foundation Nursing Grant

$87,059.10

Governor’s School

$76,002.99

Scholarship

$80,580.38

Alleghany Foundation Mental Health Initiative

$16,480.95

School Capital

$2,338,559.40

Medicaid Reimbursement

$647,811.19

Grand Total

$5,634,260.48

(13-31) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION: Mr. Truett
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous

(13-32) CAFETERIA REPORT – JUNE, JULY, AND ANNUAL

Mr. Kenny Higgins, Director of Administrative Services, presented the cafeteria report. He reported an ending net cash balance of $373,872 for June and $381,753 for July.

SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(13-33) CALENDAR INFORMATION

Dr. Campbell reminded Board members of the following upcoming events:

August 21, 12:00 p.m. – JRTC Joint Board of Control at JRTC
August 22 – School Reopens
September 17, 6:00 p.m. – Regular monthly meeting at Boiling Spring Elementary School
September 19, 6:00 p.m. – Jackson River Governor School Board Meeting at DSLCC
September monthly calendar

(13-34) JACKSON RIVER TECHNICAL CENTER ANNUAL REPORT

Mr. Glenn Spangler, director, reviewed the attached annual report. Mr. Wayne Persinger reviewed the attached Alternate Placement Program report. He noted 26 students graduated from the program and 5 students received their GED. He added 3 students were dropped from the program because of attendance or behavior issues. Mr. Jeff Alleman reviewed the attached Educational Technology Center report and explained that ETC handles work orders remotely, whenever possible.

(13-35) REPORT ON STATE ACCREDITATION STATUS

Mary Jane Mutispaugh, Director of Instruction, presented a report on the preliminary school accreditation and accountability results for the 2012-2-13 school year based on assessments given in the 2011-2012 school year. She reported that it is anticipated that all schools will be fully accredited according to state accreditation standards. Preliminary results indicate that five of seven schools have met all federal accountability requirements. A final report will be presented when final results are released.

(13-36) CERTIFICATION THAT SCHOOL BOARD MEMBERS HAVE REVIEWED AND APPROVE OF SCHOOL CRISIS PLANS IN ACCORDANCE WITH THE Code of Virginia §22.1-279.8

dr. Campbell reported that all Board members had reviewed the school crisis plans.

MOTION: That the Board certifies their review and approval of the school crisis plans, as presented.

MOTION:Mrs. Bryant
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(13-37) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Higgins reported the staff has worked very hard to get the schools ready for opening. He noted the roof at Alleghany High School is on hold at the moment due to the weather. Mrs. Bryant commended the staff stating the schools look very clean.

COMMUNICATIONS

(13-38) MONTHLY JRTC UPDATE

Dr. Campbell stated this was included in the Board packet for information purposes.

CLOSED SESSION

(13-39) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, AND COMPULSORY ATTENDANCE 2.2-1-254.B.1.

MOTION: That the School Board enter closed session to discuss Personnel and Compulsory
Attendance,
as authorized by the Code of Virginia Sections 2.2-3711A.1, and 2.2-1-254.B.1.

MOTION: Mr. Angle
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous
TIME:6:50 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION: Mr. Angle
SECOND: Mr. Truett
ROLL CALLVOTE: Unanimous
TIME: 7:00 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Mr. Angle - YES Mrs. McKinney - YES Mrs. Bryant - YES Mr. Persinger - YES
Mr. Fridley – YESMr. Truett - YES
Mrs. Kerns - YES
7-YES 0 - ABSENT 0 -NO
TIME: 7:03 p.m.

_____________________________________ __________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(13-40) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session
and recommended by the Superintendent.

MOTION:Mr. Fridley
SECOND: Mrs. Bryant
ROLL CALL VOTE: Mr. Angle - ABSTAIN Mrs. McKinney - YES
Mrs. Bryant - YESMr. Persinger - YES
Mr. Fridley – YES Mr. Truett - YES
Mrs. Kerns - YES
6-YES 0 - ABSENT 0 –NO 1- ABSTENTION

PUPIL PERSONNEL

(13-41) DISPOSITION OF PUPIL PERSONNEL CASES #13-01, #13-02, #13-03, AND #13-04.

MOTION: That the Board approve the pupil personnel actions, as discussed in closed
session and recommended by the Superintendent.

MOTION:Mrs. Bryant
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(13-42) CONSIDER APPROVAL OF PROPOSAL FOR SCHOOL UTILIZATION AND ATTENDANCE BOUNDARY ANALYSIS BY CROPPER GIS CONSULTING, LLC.

Dr. Campbell recommended that the Board approve a proposal by Cropper GIS Consulting, LLC. to conduct a redistricting study of the school attendance zones. She explained that the project would be completed within two months at a cost of $10,000. Dr. Campbell noted that she was recommending this company to conduct the study based on their experience and on the recommendation of the Richmond City Schools superintendent with whom Dr. Campbell had spoken regarding a similar study that the company had conducted for them last year. Dr. Campbell also noted that this company is located in Ohio.

MOTION: That the Board approve the Proposal for School Utilization and Attendance Boundary Analysis by Cropper GIS Consulting, LLC, as discussed and recommended by the Superintendent.

MOTION:Mrs. Bryant
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(13-43) CONSIDER REVISION TO SCHOOL BOARD MEETING CALENDAR

The Board determined that there was no need to change the meeting calendar at this time. Chairman Persinger requested a motion to revise the agenda and change this agenda item to an information item.

MOTION: That the agenda be revised to change agenda item 13-43 from an action item to an information item, as discussed.
MOTION: Mrs. Bryant
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

ADJOURNMENT

MOTION: That the August 20, 2012 regular meeting of the Alleghany County School Board be adjourned.
MOTION: Mr. Angle
SECOND: Mrs. Bryant
ROLL CALL VOTE: Unanimous
TIME: 7:45 p.m.

___________________________________ __________________________________
Chairman, Alleghany County School Board Clerk