1-13-2014 Work Session

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

 

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

December 16, 2013

The Alleghany County School Board held its regular meeting on December 16, 2013, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT: Robert A. Fridley, Vice Chairman; Amber D. Kerns; Norman L. Persinger, Jr.; John P. Reynolds; Benjamin J. Truett, Chairman; and Jacob L. Wright. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: William W. Angle

Participation in a moment of silence and the Pledge of Allegiance.

CLOSED SESSION

(14-134) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711.A.2

MOTION: That the School Board enter closed session to discuss Personnel Matters and Student Matters,
as authorized by the Code of Virginia Sections 2.2-3711.A.1 and 2.2-3711.A.2.

MOTION: Mr. Fridley

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

TIME: 6:03 p.m.

MOTION: That the Board adjourn from Closed Session and reconvene to the regular meeting.

MOTION:Mr. Wright

SECOND: Ms. Kerns

ROLL CALL VOTE: Unanimous

TIME: 7:00 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mrs. Kerns

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

TIME: 7:02 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(14-135) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and recommended
by the Superintendent.
MOTION:Mr. Fridley
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(14-136) PUPIL PERSONNEL ACTIONS

Pupil personnel case #13-44 was not discussed.

MOTION: That the Board approve the pupil personnel action in case #13-41, as discussed in closed session
and recommended by the Superintendent.
MOTION:Mrs. Kerns
SECOND: Mr. Wright
ROLL CALL VOTE: Unanimous

 

(14-137) APPROVAL OF MINUTES

a. November 18, 2013 Regular Meeting

MOTION: That the Board approve the minutes, as presented.

MOTION:Mr. Wright

SECOND:Mr. Fridley

ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(14-138) SCHOOL BOARD COMMENDATIONS

Alleghany High School Cross Country – Gaige Kern was presented with commendations for the following:

- Blue Ridge District Champion

- Conference 31 Champion

- All Region, AAA West, 2nd place

- All State, AAA, 4th place

 

(14-139) PUBLIC COMMENT

Roy Smith (3006 Mallow Road, Covington, VA) – Mr. Smith expressed concern that the welding helmets at
Alleghany High School may not have adequate UV-Ray protection and may not protect against retina damage. Mr. Smith reported he spoke to a business owner who was willing to donate five welding helmets that meet all safety standards. Chairman Truett stated the donated helmets must be approved by the administration and if approved, the donation will be considered by the Board during the January meeting.

(14-140) SCHOOL BOARD MEMBER COMMENTS

Mr. Reynolds congratulated Gaige Kern on his awards. He thanked all for attending the meeting.

Mr. Wright congratulated Gaige Kern and his coaches on his success in Cross Country. He thanked Mr. Smith for his concerns and research involving the welding helmets.

Mr. Persinger commended Gaige Kern for his awards.

Mrs. Kerns thanked everyone for attending the meeting. She thanked Gaige Kern for representing Alleghany County so well, and thanked his coaches for their dedication to the students. She thanked Mr. Smith for his comments.

Mr. Fridley congratulated Gaige Kern and stated he not only is a successful runner, but he is also a well-rounded young man who also succeeds academically. He thanked Mr. Smith for his comments and stated the Board’s first priority is always student safety. He wished everyone a happy holiday season.

Dr. Campbell stated she was very proud of Gaige Kern’s hard work and success. She thanked everyone in attendance of the meeting.

Chairman Truett commended Gaige Kern and his coaches for their hard work and dedication to the sport. He thanked Mr. Smith for his comments and research. He wished everyone a happy holiday season.

BUDGET AND FINANCE

(14-141) BUDGET REPORT

 

School Operating Fund

$765,548.93

School Textbook Fund

$1,118,448.90

Alleghany Foundation Nursing Grant

$46,344.48

Governor’s School

$57,539.61

Scholarship

$79,701.86

Alleghany Foundation Mental Health Initiative

$5,848.71

School Capital

$1,130,366.68

Medicaid Reimbursement

$648,793.40

Grand Total

$3,852,592.57

(14-142) PAYMENT OF BILLS

MOTION: That the Board approve the payment of the bills, as presented.

MOTION: Mr. Fridley

SECOND: Mrs. Kerns

ROLL CALL VOTE:Mr. Angle - ABSENT
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Reynolds - NO

Mr. Truett – YES

Mr. Wright - NO

5 -YES 1 – ABSENT 2 - NO

(14-143) APPROVAL OF BUDGET DEVELOPMENT CALENDAR AND DESIGNATION OF JANUARY 27
AS DATE FOR PUBLIC HEARING ON 2014-2015 BUDGET

David Terry, Director of Business and Finance, presented the budget development calendar and discussed the public hearing for the 2014-2015 budget. Board members requested the budget presentation be placed on the agenda before the public hearing to allow citizens the opportunity to see the proposed budget before they make their comments and suggestions.

MOTION: That the Board approve the budget development calendar and designate January 27, 2014 as the date
for the budget public hearing, as presented.

MOTION: Mrs. Kerns

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

(14-144) CAFETERIA REPORT

Mr. Terry presented the cafeteria report. The report reflects an ending net cash balance of $430,486.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(14-145) CALENDAR INFORMATION*

Dr. Campbell reminded the Board of the following meetings:

- January 6, 10:00 a.m. - Administrative Budget Committee at Central Office Complex
- January 13, 6:00 p.m. - Budget Work session at Central Office Complex
- January 14, 12:00 p.m. - Joint Board of Control meeting at JRTC
- January 27 - Regular monthly meeting at Central Office complex, including public hearing on
2014-2015 operating budget
- January monthly calendar

(14-146) REVIEW OF 2014-2015 ACADEMIC CALENDAR

Mary Jane Mutispaugh, Director of Instruction, presented a draft of the proposed 2014-2015 school calendar. She noted that the calendar would be available on the website for input and the Board will be asked to approve a final calendar at the January meeting.

(14-147) APPROVAL OF 2014-2015 CURRICULUM REVISION RECOMMENDATIONS FOR ALLEGHANY HIGH SCHOOL

Ms. Mutispaugh presented revisions to the Alleghany High School Program of Studies.

MOTION: That the Board approve the 2014-2015 curriculum revisions for Alleghany High School, as presented.

MOTION: Mrs. Kerns

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

(14-148) APPROVAL FOR DISPOSAL OF SURPLUS PROPERTY

MOTION: That the Board approve the disposal of surplus property, as presented.

MOTION: Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

 

(14-149) CONSIDER RESOLUTION AUTHORIZING CONVEYANCE OF PROPERTY TO THE COUNTY OF ALLEGHANY

Board members discussed the resolution and several members felt they needed more information on the Boiling Spring water facility before approving it. Several questions were presented to Dr. Campbell to research and report back to the Board. The resolution was tabled until the January meeting.

 

(14-150) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet.

POLICY REVISIONS:

(14-151) POLICY GCBD-RA (SICK LEAVE) AND POLICY GCBD-RAB (SICK LEAVE BANK)

MOTION: That the Board approve revisions to Policies GCBD-RA and GCBD-RAB, as presented.

MOTION: Mr. Fridley

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(14-152) COMMUNICATIONS

Dr. Campbell stated these are provided for information purposes.

a. Classified Advisory Committee

b. Minority Advisory Committee

c. Parent Advisory Committee

d. Teacher Advisory Committee

e. JRTC Monthly report

OTHER BUSINESS

(14-153) DISCUSSION OF JOINT SCHOOL SYSTEM

Chairman Truett reminded Board members that the December joint meeting was postponed and will be rescheduled in January. Mr. Persinger and Mr. Wright suggested a calendar of meetings be developed for the next six months and not be revised once it has been set.

(14-154) DISCUSSION OF AGENDA FORMAT

Board members discussed and agreed to move the “Closed Session” portion of the meeting back to the end of the agenda. Also, Board members requested any additions to the agenda be done before the Board goes into Closed Session. Dr. Campbell stated she would make the changes on the next agenda.

 

(14-155) ADDITION TO THE AGENDA

There were no additions to the agenda.

 

ADJOURNMENT

MOTION: That the December 16, 2013 meeting of the Alleghany County School Board be adjourned.

MOTION: Mrs. Kerns

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

TIME: 8:38 p.m.

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk