1-27-2014 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

Minutes

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

January 27, 2014

The Alleghany County School Board held its regular meeting on January 27, 2014, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT: William W. Angle; Robert A. Fridley, Vice Chairman; Amber D. Kerns; Norman L. Persinger, Jr.; John P. Reynolds; Benjamin J. Truett, Chairman; and Jacob L. Wright. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Chairman Truett called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Truett announced the following additions to the agenda:

1. Agenda item #14-178 “Discussion of joint school system” will be inserted after agenda item #14-171. This is an information item.

2. Agenda item #14-179 “Discussion regarding student transportation to extra-curricular activities” will follow agenda item #14-178. This is an information item.

(14-156) APPROVAL OF MINUTES

a. January 15, 2014 Called Work Session

b. January 13, 2014 Work Session

c. December 16, 2013 Regular Meeting

MOTION: That the Board approve the minutes, as presented.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

BUDGET AND FINANCE

(14-157) BUDGET REPORT

 

School Operating Fund

$1,094,581.27

School Textbook Fund

$1,118,537.02

Alleghany Foundation Nursing Grant

$59,410.79

Governor’s School

$53,731.68

Scholarship

$79,708.14

Alleghany Foundation Mental Health Initiative

$11,506.16

School Capital

$822,105.28

Medicaid Reimbursement

$648,844.52

Grand Total

$3,888,424.86

(14-158) PAYMENT OF BILLS

MOTION: That the Board approve the payment of the bills, as presented.

MOTION: Mr. Fridley

SECOND: Mr. Angle

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Reynolds - NO

Mr. Truett – YES

Mr. Wright - NO

5 -YES 0 – ABSENT 2 - NO

(14-159) CAFETERIA REPORT

Mr. Terry presented the cafeteria report. The report reflects an ending net cash balance of $438,467.

(14-160) PROJECTED BUDGET INFORMATION BASED ON GOVERNOR’S PROPOSED BUDGET

David Terry, Director of Business and Finance, discussed the FY15 projected school operating budget based on the Governor’s proposed budget presented in December, 2013. The current total anticipated deficit is projected at $305,038 and is subject to change based on continued internal budget development and any changes made by the state legislature.

(14-161) PUBLIC HEARING: SCHOOL DIVISION’S PROPOSED 2014-2015 OPERATING BUDGET

Michelle Reid (110 Waller Drive, Covington, VA) – Ms. Reid introduced herself as a teacher at Alleghany High School and stated she loves her job. She encouraged Board members to consider salary increases for employees so they are at least able to keep up with the cost of living increases. She noted teachers at the top of the salary scale had not had a salary increase for six years.

There were no other citizens wishing to speak and Chairman Truett declared the public hearing closed.

 

COMMUNITY PARTICIPATION

 

(14-162) REMARKS BY BOB UMSTEAD, AEA PRESIDENT

Mr. Umstead stated teachers had not received a raise in six years, although their duties have increased and the cost of living has increased. He noted other school divisions also have budget constraints but have found ways to give their employees a raise. He stated teachers have expressed to him that they do feel appreciated; however, they are requesting a raise of 6% this year. He concluded by saying he hoped the School Board would choose to financially support the employees of this school division.

 

(14-163) PUBLIC COMMENT (SPECIFIC TO AGENDA)

The following citizens addressed the Board:

Charlie Rusmisel (303 Woodland Road, Covington, VA) – Mr. Rusmisel thanked the Board for the opportunity to speak at the meeting. He requested the Board review its current policies for allowing varsity athletes to travel to events on days that schools are closed due to inclement weather. He requested parents be allowed to transport their child to these events or allow buses to transport them if the roads are clear to that specific destination.

John Reed (823 Commercial Avenue, Clifton Forge, VA) – Mr. Reed thanked the Board for his opportunity to address the Board on this matter. He echoed Mr. Rusmisel’s comments in asking the Board to consider allowing parents to transport students to events if roads are clear. He thanked Dr. Campbell and staff for meeting with him the week prior to discuss his concerns. He stated he understands that student safety is the top priority but these athletic events are important to the students and they want the opportunity to compete.

Jason Helmintoller (819 Palace Blvd., Clifton Forge, VA) – Mr. Helmintoller thanked the Board for allowing him to speak at the meeting. Mr. Helmintoller stated he is a coach of the middle school basketball team and they missed an opportunity to compete in the championship tournament. He asked the Board to revisit its current procedures on allowing parents to transport students to events when schools are closed due to inclement weather.

Roy Smith (3006 Mallow Road, Covington, VA) – Mr. Smith thanked the Board for an opportunity to speak at the meeting. He supported the same concerns as the previous speakers regarding student transportation to athletic events. He stated parents should have the authority to transport the students if they feel the weather is safe for travel.

Jodie Warlitner (626 W. Ridgeway Street, Clifton Forge, VA) – Ms. Warlitner thanked the Board for an opportunity to speak. She thanked Dr. Campbell, Mr. Angle, and Mrs. Kerns for taking time out of their busy schedules to talk with her the week before. She stated other school divisions attended the wrestling tournament, although they were closed due to the weather. She encouraged the Board to allow the parents to make the decision to attend these events and transport the students. She stated she understands the safety concerns but the students work very hard to be able to compete in these events and are disappointed when they can’t go.

(14-164) SCHOOL BOARD MEMBER COMMENTS

Mr. Wright thanked everyone for attending the meeting. He thanked the public for their comments and stated the Board would discuss the student transportation concerns to see if something can be worked out. He commended Dave Terry and Dr. Campbell for the school closing decisions and noted they were all justified closings.

Mrs. Kerns thanked everyone for attending the meeting. She thanked the parents for their comments on student transportation. She thanked Bob Umstead for his comments and support of the employees.

Mr. Persinger thanked the parents for expressing their concerns to the Board. He thanked Mr. Umstead for his comments and stated he agrees that the teachers and employees deserve something for their hard work.

Mr. Reynolds thanked everyone for attending the meeting. He thanked Mr. Umstead and Michelle Reid for their comments regarding raises for employees. He stated raises are long overdue and he will work diligently to make it happen. He thanked the parents for their concerns regarding transportation and that the Board will look at the procedures that are currently in place to see if improvements can be made.

Mr. Angle thanked Mr. Umstead for his comments. He noted a 6% raise is certainly deserved, but realistically that would be very tough to do. He stated he agreed with Dr. Campbell and Mr. Terry on their decisions to close schools recently. He thanked the parents for their comments and said the Board would look into it but there are no guarantees that anything will be changed because the main concern is always student safety.

Mr. Fridley thanked Mr. Umstead for his comments and representation of many employees. He stated the Board strives to give raises to employees and would like to offset increased insurance costs, if possible. He stated the Board agrees that all employees deserve a raise and they will do their best to fairly compensate them. He thanked the parents for their comments on student transportation and noted that many factors go into the decision to cancel athletic activities, with safety being the top concern. He stated the Board would discuss the concerns to see if there is a reasonable compromise. He encouraged everyone to review the proposed budget and to offer their budget ideas to a Board member or Mr. Terry. He encouraged employees to talk to their Board of Supervisor representative and let them know the importance of getting a raise this year.

Dr. Campbell thanked Mr. Umstead and Ms. Reid for their comments. She also thanked the parents for addressing the Board with their concerns, noting that she appreciated the open lines of communication and having met with them.

Mr. Truett stated he appreciates all employees and they have been too long without a raise. He noted some employees have actually had a decrease in take home pay due to increased health insurance rates. He stated the Board is working very hard to get some sort of increase for employees but he encouraged employees to also talk to the Board of Supervisors. He thanked the parents for their comments on student transportation and said the Board would look into it.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(14-165) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

- February 3, 10:00 a.m. -- Administrative Budget Committee at Central office
- February 10, 6:00 p.m. – Budget Work session at Central office
- February 11, 12:00 p.m. – Joint Board of Control meeting at JRTC
- February 17, 6:00 p.m. – Regular meeting at JRTC
- February 19, 6:00 p.m. – Joint meeting with Covington @ JRTC
- February monthly calendar

(14-166) APPROVAL OF 2014-2015 ACADEMIC CALENDAR

Mary Jane Mutispaugh, Director of Instruction, presented the proposed 2014-2015 academic calendar for approval.

MOTION: That the Board approve the 2014-2015 academic calendar, as presented.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(14-167) TRENDS IN ADVANCED PLACEMENT, DUAL ENROLLMENT, GOVERNOR’S SCHOOL, AND VIRTUAL COURSE ENTROLLMENT

Ms. Mutispaugh reviewed trends in Advanced Placement, Dual Enrollment, Governor's School and virtual courses.

(14-168) REVISION OF SIX YEAR IMPROVEMENT PLAN

Dr. Campbell reported the Plan is due to be revised this year and a draft will be posted on the website, as well as presented to all advisory committees for input. A final draft will be presented for approval to the Board at its March meeting.

 

(14-169) CONSIDER APPROVAL FOR SUBMISSION OF ALLEGHANY FOUNDATION SCHOOL HEALTH GRANT PROPOSAL

Dr. Elizabeth Heath presented the Alleghany Foundation Nursing Grant Proposal Executive Summary for the Board’s review. The grant funds the nursing program for both Alleghany County Public Schools and Covington City Schools. Nurses have recorded over 548,000 clinical encounters since the 1999-2000 school year. The Grant proposed will continue to fund the nursing program for the 2014-15, 2015-16, and 2016-17 school years should the Foundation approve the proposal.

MOTION: That the Board approve the submission of the School Health grant proposal to The Alleghany Foundation, as presented.

MOTION: Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(14-170) CONVEYANCE OF PROPERTY TO THE COUNTY OF ALLEGHANY

David Terry, Director of Business and Finance, presented current developments in the transfer of Boiling Springs and Falling Springs Elementary Schools to the County as surplus. In School Board minutes from March 18, 1991, the School Board agreed to transfer land at Falling Springs Elementary School to the adjacent Falling Springs Presbyterian Church in exchange for an equivalent parcel of land. This was to be funded and initiated by the church but was never completed. This action is now being completed due to the proposed transfer and the request has been sent to the School Board attorney for review and handling.

(14-171) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet. David Terry, Director of Business and Finance, provided an update on the Alleghany High School geo-thermal HVAC project. The project is 99% complete. Air balancing of the system will take 30 more days to complete and inside punch list items are set to be completed the week of February 3.

(14-178) DISCUSSION OF JOINT SCHOOL SYSTEM

Board members discussed the 4-3 School Board option that was recommended at the most recent joint meeting with Covington School Board. After a lengthy discussion and concerns regarding funding, the Board concluded that the 4-3 option still needs work and will be further discussed at the next joint meeting.

(14-179) DISCUSSION REGARDING STUDENT TRANSPORTATION TO EXTRA-CURRICULAR ACTIVITIES

Dr. Campbell gave Board members a handout that listed the procedures used by surrounding school divisions and explained our division practices the same basic protocol as other divisions. The School Board, after hearing from concerned parents about the impact of adverse weather conditions on the cancellation of activities, agreed to review the matter and have further discussion at the February work session.

(14-172) COMMUNICATIONS

Dr. Campbell stated these are provided for information purposes.

a. JRTC Monthly report

 


FIELD TRIP REQUEST:

(14-173) 28 AHS CHOIR STUDENTS TO RICHMOND, VA, MAY 1-2, 2014

MOTION: That the field trip be approved, as presented.

MOTION: Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

 

OTHER BUSINESS

(14-174) ADDITION TO THE AGENDA

Agenda item #14-178 “Discussion of joint school system” and agenda item #14-179 “Discussion regarding student transportation to extra-curricular activities” were added at the start of the meeting. There were no further additions.

CLOSED SESSION

(14-175) CODE OF VIRGINIA: COMPULSORY ATTENDANCE 2.2-1-254.B.1; PERSONNEL 2.2-3711.A.1 AND STUDENT
MATTERS 2.2-3711.A.2

MOTION: That the School Board enter closed session to discuss Compulsory Attendance, Personnel Matters and Student
Matters, as authorized by the Code of Virginia Sections 2.2-1-254.B.1, 2.2-3711.A.1 and 2.2-3711.A.2.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 8:25 p.m.

MOTION: That the Board return to open session from closed session.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 9:50 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Fridley

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

TIME: 9:51 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(14-176) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and recommended
by the Superintendent.
MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(14-177) PUPIL PERSONNEL ACTIONS

MOTION: That the Board approve the pupil personnel actions, as discussed in closed session and recommended
by the Superintendent.
MOTION: Mrs. Kerns
SECOND: Mr. Wright
ROLL CALL VOTE: Unanimous

ADJOURNMENT

MOTION: That the January 27, 2014 meeting of the Alleghany County School Board be adjourned.

MOTION: Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

TIME: 9:52 p.m.

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk