12-16-2013 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

 

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

November 18, 2013

 

The Alleghany County School Board held its regular meeting on November 18, 2013, at 6:00 p.m. at Alleghany High School in Covington, Virginia.

PRESENT: William W. Angle; Robert A. Fridley, Vice Chairman; Amber D. Kerns; Norman L. Persinger, Jr.; John P. Reynolds; Benjamin J. Truett, Chairman; and Jacob L. Wright. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Participation in the moment of silence and the Pledge of Allegiance.

Chairman Truett announced the following addition to the agenda:

1. Agenda item #14-132, “Discussion of joint school system”, will be added after agenda item #14-131 and is an information item.

CLOSED SESSION

(14-109) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1

MOTION: That the School Board enter closed session to discuss Personnel Matters, as authorized by the Code
of Virginia Section 2.2-3711.A.1.

MOTION:Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 6:03 p.m.

MOTION: That the Board adjourn from Closed Session and reconvene to the regular meeting.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 6:35 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mr. Fridley

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 6:36 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

 

PERSONNEL

(14-110) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and recommended by the Superintendent.

MOTION: Mrs. Kerns

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

(14-111) APPROVAL OF MINUTES

October 21, 2013 Regular Meeting
October 23, 2013 Called Work Session
November 13, 2013 Called Meeting
MOTION: That the Board approve the minutes, as presented.
MOTION: Mrs. Kerns
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(14-112) OPENING REMARKS AND WELCOME BY FRED VAUGHAN, PRINCIPAL, ALLEGHANY HIGH SCHOOL

Mr. Vaughan welcomed everyone to the high school. He reported on the progress of the renovation project. He stated graduation date is scheduled for May 31, 2014.

 

(14-113) REMARKS BY ALLEGHANY HIGH SCHOOL PTSO REPRESENTATIVE

Robert Tucker thanked everyone for attending the meeting and the Board for their dedication to the staff and students. He spoke proudly of the former Alleghany High School graduates who have furthered their education and become oncologists, surgeons, and authors. He stated, “Alleghany County is the birthplace of giants”.

(14-114) REMARKS BY ALLEGHANY HIGH SCHOOL FFA PRESIDENT

Emily Moyers gave a description of the FFA program and competition. She then introduced the team members, who were presented with their commendations.

(14-115) SCHOOL BOARD COMMENDATIONS

ALLEGHANY HIGH SCHOOL FFA FORESTRY FIELD DAY COMPETITION WINNERS

- Matt Nicely, 1st place – Bow Saw
- Kyle Clark, 1st place – Log Throw
- Ethan Herwald and Robert Cook, 2nd place – Crosscut Saw
- FFA team placed 5th in state: Matt Nicely, Kyle Clark, Ethan Herwald, Robert Cook, Jacob Angle,

Paden Gibson, Caleb Armstrong, Emily Moyers (FFA president), and Melinda Hinkle (staff sponsor)

 

(14-116) PUBLIC COMMENT

There were no citizens wishing to speak.

 

(14-117) SCHOOL BOARD MEMBER COMMENTS

Mr. Reynolds congratulated the FFA students and thanked them for representing our division well in the state competition. He thanked Mr. Vaughan for hosting the meeting and for the tour of the school.

Mrs. Kerns thanked everyone for attending the meeting. She congratulated the students on their commendations.

Mr. Angle recognized and thanked Shannon Cox, Board of Supervisors member, for attending the meeting. He congratulated the FFA students and thanked Mr. Vaughan for hosting the meeting. He also thanked Robert Tucker for his comments.

Mr. Wright commended the FFA students for their awards. He thanked Robert Tucker for his remarks.

Mr. Persinger stated he appreciates Mr. Tucker’s comments and that he too is proud to be from Alleghany County. He congratulated the students on their awards.

Mr. Fridley commended Mr. Vaughan, the students, and staff for their patience during the renovation of the high school. He thanked Mr. Tucker for his inspiring comments. He thanked the FFA students for representing the high school and the community so well. He thanked everyone for attending the meeting.

Dr. Campbell thanked Emily Moyers for her FFA presentation. She also commended Gaige Kern for his accomplishments in Cross Country. She thanked Mr. Tucker for his comments. She also thanked the staff for their patience during the renovation process. She thanked Mr. Vaughan for hosting the meeting.

Mr. Truett thanked everyone for attending the meeting. He thanked Mr. Tucker for his comments and reminding us that we have some of our greatest resources right in front of us. He stated he is looking forward to seeing more state awards in the future.

BUDGET AND FINANCE

(14-118) BUDGET REPORT

 

School Operating Fund

$214,946.99

School Textbook Fund

$1,118,299.02

Alleghany Foundation Nursing Grant

$60,509.61

Governor’s School

$114,381.93

Scholarship

$79,691.18

Alleghany Foundation Mental Health Initiative

$11,136.04

School Capital

$1,650,790.27

Medicaid Reimbursement

$648,705.17

Grand Total

$3,898,460.21

(14-119) PAYMENT OF BILLS

MOTION: That the Board approve the payment of the bills, as presented.

MOTION:Mr. Fridley

SECOND: Mrs. Kerns

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Reynolds - NO
Mr. Truett - YES
Mr. Wright - NO
5 -YES 0 – ABSENT 2 - NO

(14-120) CAFETERIA REPORT

Dr. Campbell presented the cafeteria report. The report reflects an ending net cash balance of $419,493.

(14-121) DESIGNATION OF SCHOOL BOARD LIAISON(S) TO ADMINISTRATIVE BUDGET COMMITTEE

Designated Board members were provided with a schedule of meetings for the Administrative Budget Committee.

MOTION: That the Board designate Amber Kerns and John Reynolds to serve as school board liaison(s) on the Administrative Budget Committee.

MOTION:Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(14-122) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

- December 10 - 12:00 p.m. – JRTC Joint Board at JRTC

- December 16 - Regular monthly meeting at Central Office Complex

- December monthly calendar

 

(14-123) CONSIDER APPROVAL FOR ESTABLISHMENT OF CMS CROSS COUNTRY TEAM

Jeremy Bartley, physical education teacher and Alleghany High School Cross Country coach, presented a proposal to the Board requesting approval for a middle school Cross Country Team. He explained that using existing facilities and schedules would make it possible to have a team with no cost to the Board. His proposal was supported by Brenda Siple, principal of Clifton Middle School, and Jan Hobbs, Director of Human Resources and Pupil Personnel.

MOTION: That the Board approve the establishment of a Clifton Middle School Cross Country Team, as presented.

MOTION:Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

 

(14-124) ANNUAL NURSING PROGRAM REPORT

Dr. Elizabeth Heath, Director of Special Education, presented the Nursing Program Annual Report to the School Board. The 2012-2013 school year concluded the fifteenth year of this valuable and positive program for our students and staff. During the 2012-2013 school year the nurses in the division reported 41,628 clinical encounters. This data is shared with the School Health Advisory Board, the Greater Alleghany School Health Consortium, the Virginia Department to Health, and the Community Services Board.

 

(14-125) FREE AND REDUCED LUNCH REPORT

Ms. Mutispaugh reported a division wide free and reduced lunch rate of 44.71%.

 

(14-126) CONSIDER APPROVAL TO PURCHASE BUSINESS EDUCATION TEXTBOOKS

Ms. Mutispaugh presented the list of proposed textbooks for the Business courses. This program was relocated to Alleghany High School this year from JRTC. The total cost is $12,670.13.

MOTION: That the Board approve the purchase of Business Education textbooks, as presented.

MOTION: Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

(14-127) PUPIL TEACHER RATIO REPORT

Mary Jane Mutispaugh, Director of Instruction, presented the Pupil/Teacher Ratio Report for Fall 2013. She noted this report is required annually by the Virginia Standards for Accrediting Public Schools. She reported that the pupil/core teacher ratio is 20.6/1 and that the overall pupil/total teacher ratio is 15.3/1.

 

 

(14-128) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet. Dr. Campbell reported the renovation project at the high school is progressing nicely. The target completion date is mid-January.

(Mrs. Kerns departed the meeting at this time. It was 7:50 p.m.)

(14-129) POLICY REVISIONS:

a. Policies recommended by VSBA and/or administration

MOTION: That the Board approve revisions to policies recommended by VSBA and/or administration, as presented.

MOTION: Mr. Angle

SECOND: Mr. Reynolds

ROLL CALL VOTE:Unanimous

FIELD TRIP REQUEST:

(14-130) 28 AHS choir students to Richmond, VA, May 2-3, 2014

MOTION: That the Board approve the field trip, as presented.

MOTION: Mr. Reynolds

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

(14-131) COMMUNICATIONS

Dr. Campbell stated this document was provided for information purposes.

a. JRTC Monthly report

 

OTHER BUSINESS

(14-132) DISCUSSION OF JOINT SCHOOL SYSTEM

Board members discussed many topics including Board governance, funding, school districts, and salary scales. The next joint meeting with the Covington School Board is scheduled for December 4, 2013, Dr. Campbell noted.

 

ADJOURNMENT

MOTION: That the November 18, 2013 meeting of the Alleghany County School Board be adjourned.

MOTION: Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

TIME: 8:30 p.m.

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk