2-17-2014 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

Minutes

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

February 17, 2014

The Alleghany County School Board held its regular meeting on February 17, 2014, at 6:00 p.m. at the Jackson River Technical Center in Covington, Virginia.

 

PRESENT: William W. Angle; Robert A. Fridley, Vice Chairman; Amber D. Kerns; Norman L. Persinger, Jr.; Benjamin J. Truett, Chairman; and Jacob L. Wright. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

 

ABSENT: John P. Reynolds

 

Chairman Truett called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Truett announced the following additions to the agenda:

1. Agenda item #14-189, Calendar Information. The Board will consider changing the March 10 Budget
work session to March 12. This is an action item.
2. Agenda item #14-194, “Consider revision to 2013-2014 Academic Calendar” is an action item and
will be inserted after agenda item #14-193.
3. Agenda item #14-199, “Authorization of signature for banking services”. This is an action item and
will be inserted after agenda item #14-194.
4.Agenda item #14-199, “Authorize Boiling Spring water plant agreement waiver”. This is an action
item and will be inserted after agenda item #14-198.
5. Agenda item #14-200, “Consider resolution authorizing Falling Spring property exchange”. This is an
action item and will be inserted after agenda item #14-199.
6. Agenda item #14-201, “Consider resolution to convey all surplus property to the County of
Alleghany.” This is an action item and will be inserted after agenda item #14-200.
7. Under agenda item #14-195, Closed Session, pupil personnel case #14-21 will not be discussed.

 

(14-180) APPROVAL OF MINUTES

a. January 27, 2014 Regular Meeting

b. February 10, 2014 Work Session

MOTION: That the Board approve the minutes, as presented.

MOTION:Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

 

COMMUNITY PARTICIPATION

(14-181) OPENING REMARKS AND WELCOME BY GLENN SPANGLER, DIRECTOR, JACKSON RIVER TECHNICAL CENTER

Mr. Spangler welcomed everyone to Jackson River Technical Center. He recognized February as Career and Technical Education month and invited everyone to attend the open house on February 25.

(14-182) SCHOOL BOARD COMMENDATIONS

Alleghany High School students who earned a perfect score on spring 2013 SOL tests: Caleb Brown, Madison Ferris, Jonathan Church, Alyson Turkewitz

 

(14-183) RECOGNITION OF SCHOOL BOARD MEMBER APPRECIATION MONTH

Dr. Campbell presented certificates to each Board member and thanked them for their dedication to the students of Alleghany County.

 

(14-184) PUBLIC COMMENT (SPECIFIC TO AGENDA)

There were no citizens wishing to address the Board.

 

(14-185) SCHOOL BOARD MEMBER COMMENTS

Mr. Angle thanked Mr. Spangler for hosting the meeting. He congratulated students on their SOL awards. He thanked all schools for the gift in honor of School Board member appreciation month. He noted he had been on the Board for over three years and he appreciates the support from everyone, even during the hard times. He stated the School Board has always done what they thought was best for the students.

 

Mr. Persinger thanked all schools for the gift. He commended the students on their SOL awards. He thanked everyone for attending the meeting.

 

Mr. Fridley thanked Mr. Spangler for hosting the meeting. He congratulated the students on their SOL scores. He stated the community has experienced some rough weather recently and the thanked the staff for their efforts to get the schools ready. He thanked the schools for the gift and stated it takes everyone working together to do what needs to be done for the students.

 

Mrs. Kerns thanked Mr. Spangler for hosting the meeting and stated she hoped to be able to attend the open house. She thanked everyone for attending the meeting and supporting the Board. She congratulated the students on their SOL awards.

 

Mr. Wright echoed other Board member comments. He recognized and thanked Shannon Cox, member of the Board of Supervisors, for attending the meeting.

 

Mr. Truett thanked Mr. Spangler for the great meal before the meeting and commended the Culinary Art students. He echoed Mr. Fridley’s comments about the weather and stated he also appreciates everyone’s efforts to get the schools ready to open. He commended the students who scored 600 on their SOL tests.

 

Dr. Campbell thanked Mr. Spangler for hosting the meeting and stated JRTC is a vital part of the instruction program. She thanked the schools for the gift. She congratulated Madison Ferris and other students on their SOL awards.

 

BUDGET AND FINANCE

(14-186) BUDGET REPORT

 

School Operating Fund

$1,184,878.71

School Textbook Fund

$1,118,596.07

Alleghany Foundation Nursing Grant

$61,555.92

Governor’s School

$54,217.25

Scholarship

$79,712.35

Alleghany Foundation Mental Health Initiative

$11,503.50

School Capital

$672,312.51

Medicaid Reimbursement

$648,878.77

Grand Total

$3,831,655.08

 

(14-187) PAYMENT OF BILLS

MOTION: That the Board approve the payment of the bills, as presented.

MOTION:Mr. Persinger

SECOND: Mrs. Kerns

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Reynolds - ABSENT

Mr. Truett – YES

Mr. Wright - NO

5 -YES 1 – ABSENT 1 - NO

 

(14-188) CAFETERIA REPORT

Mr. Terry presented the cafeteria report. The report reflects an ending net cash balance of $416,155.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(14-189) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

- February 19, 6:00 p.m. – Joint meeting w/ Covington School Board at JRTC

- March 3, *2:00 p.m. -- Administrative Budget Committee at Central
- March 10, 6:00 p.m. – Budget work session at Central (action)

MOTION: That the Board change the March 10 work session to March 12, as presented.

MOTION: Mrs. Kerns

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

- March 11, 12:00 p.m. – JRTC joint board meeting at JRTC
- March 17, 6:00 p.m. – Regular monthly meeting at Mountain View Elementary School
- March 22, 5:30 p.m. – Chamber of Commerce Teacher of the Year Dinner at Homestead
- March monthly calendar

(14-190) TRENDS IN CTE CERTIFICATIONS, CREDENTIALS, CTE DUAL ENROLLMENT

Mr. Spangler reviewed the Alleghany High School JRTC Completers 2007-2013 chart, the AHS Dual Enrollment Programs and Students 2003-2014 chart, and the AHS DOE Recognized Industry Certification/Credential 2002-2013 chart.

(14-191) 2014-2015 ALLEGHANY COUNTY SCHOOL BOARD BUDGET UPDATE

David Terry, Director of Business and Finance, discussed the FY15 projected school operating budget based on the Governor’s proposed budget presented in December, 2013. The current total anticipated deficit is projected at $310,285 and is subject to change based on continued internal budget development and any changes made by the state legislature. The House and Senate budget versions were announced just before the meeting and time was not available to adequately assess their impacts on the 2015 operating budget.

(14-192) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet. Mr. Terry provided an update on the Alleghany High School geo-thermal HVAC conversation. Work continues on the project for proper air-balancing and resolution of “punch list” items. Problems with the Addison heating units continue to be experienced that serve the locker rooms in the gymnasium.

(14-193) DISCUSSION OF JOINT SCHOOL SYSTEM

Chairman Truett stated the Board met on February 10 to discuss the joint system. Items that were discussed at the work session were Board governance, salaries, and consideration of asking an outside source to offer guidance for developing a merged system. The two Boards are scheduled to meet again on March 19.

OTHER BUSINESS


(14-194) CONSIDER REVISION TO 2013-2014 ACADEMIC CALENDAR

Mary Jane Mutispaugh, Director of Instruction, presented a recommendation for revising the 2013-2014 academic calendar to provide for additional make-up days. The Board approved Tuesday, April 22, 2014 as make-up day #9 and to utilize §22.1-98-C.2 of the Code of Virginia, forgiving up to five additional inclement weather days. The early release for secondary parent conferences was moved to March 17, 2014.

MOTION: That the Board approve the revisions to the 2013-2014 academic calendar, as discussed.

MOTION: Mr. Persinger

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

 

(14-198) AUTHORIZATION OF SIGNATURES FOR BANKING SERVICES

MOTION: That the Board authorize Sarah Campbell and C. David Terry as signatories for all banking services, as presented.

MOTION: Mr. Fridley

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

 

(14-199) AUTHORIZE BOILING SPRING WATER PLANT AGREEMENT WAIVER

Board members were provided a copy of the letter to Virginia Resources Authority. The letter requested that any and all provisions in the Financing Agreement requiring the School Board to retain ownership of the water facility be waived and also requested the School Board to transfer the Boiling Spring water facility to the County of Alleghany. The letter further stated the School Board would continue to make the payments on the loan as scheduled pursuant to the Agreement.

MOTION: That the Board authorize Mr. Terry to submit the waiver letter to the Virginia Resources Authority, as presented.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Reynolds - ABSENT

Mr. Truett – YES

Mr. Wright - NO

5 -YES 1 – ABSENT 1 - NO

 

 

(14-200) CONSIDER RESOLUTION AUTHORIZING FALLING SPRING PROPERTY EXCHANGE

Board members were provided a copy of the resolution in their agenda packets. The resolution authorized the adjustment of the School Board property boundary line with the Falling Spring Presbyterian Church.

MOTION: That the Board authorize the adjustment of the School Board property boundary with the Falling Spring Presbyterian Church, as presented.

MOTION:Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

 

(14-201) CONSIDER RESOLUTION TO CONVEY ALL SURPLUS PROPERTY TO THE COUNTY OF ALLEGHANY

Board members were provided a copy of the resolution in their agenda packets. The resolution declared Boiling Spring and Falling Spring Elementary Schools, and the Boiling Spring water facility, as surplus property and authorized the conveyance of the property to the County of Alleghany.

MOTION: That the Board approve Boiling Spring and Falling Spring Elementary Schools, and the Boiling Spring water facility, as surplus property and conveyed the property to the County of Alleghany, as presented.

MOTION:Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Reynolds - ABSENT

Mr. Truett – YES

Mr. Wright - NO

5 -YES 1 – ABSENT 1 - NO

 

CLOSED SESSION

(14-195) CODE OF VIRGINIA: COMPULSORY ATTENDANCE 2.2-1-254.B.1; PERSONNEL 2.2-3711.A.1 AND STUDENT
MATTERS 2.2-3711.A.2

MOTION: That the School Board enter closed session to discuss Compulsory Attendance, Personnel Matters and Student
Matters, as authorized by the Code of Virginia Sections 2.2-1-254.B.1, 2.2-3711.A.1 and 2.2-3711.A.2.

MOTION:Mr. Fridley

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

TIME: 7:15 p.m.

 

MOTION: That the Board return to open session from closed session.

MOTION: Mr. Angle

SECOND: Ms. Kerns

ROLL CALL VOTE: Unanimous

TIME: 8:45 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME:8:46 p.m.

 

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

 

PERSONNEL

(14-196) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and recommended by the Superintendent.
MOTION: Mr. Fridley
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

 

PUPIL PERSONNEL

(14-197) PUPIL PERSONNEL ACTIONS

MOTION: That the Board approve the pupil personnel actions, as discussed in closed session and recommended by the Superintendent.
MOTION:Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

 

ADJOURNMENT

MOTION: That the February 17, 2014 meeting of the Alleghany County School Board be adjourned.

MOTION: Mrs. Kerns

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

TIME: 8:48 p.m.

 

 

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk