3-17-2014 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

Minutes

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

March 17, 2014

The Alleghany County School Board held its regular meeting on March 17, 2014, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia. The meeting was originally scheduled to be held at Mountain View Elementary School but was moved due to inclement weather and schools being closed.

PRESENT: William W. Angle; Robert A. Fridley, Vice Chairman; Amber D. Kerns; Norman L. Persinger, Jr.; John P. Reynolds; Benjamin J. Truett, Chairman; and Jacob L. Wright. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Chairman Truett called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance. The Mountain View Elementary School song was performed by members of the Glee Club.

Chairman Truett announced the following additions to the agenda:

1. Agenda item #14-226, “Consider resolution of support related to the General Assembly FY15 budget and Medicaid expansion under the Affordable Care Act”. This is an actin item and will be inserted after agenda item #14-225.

2. Under agenda item #14-227, “Closed Session”, pupil personnel case #13-15 will not be discussed.

(14-205) APPROVAL OF MINUTES

a. February 17, 2014 Regular Meeting

b. February 19, 2014 Called Work Session with Covington School Board

c. February 24, 2014 Called Work Session

d. February 26, 2014 Called Meeting

MOTION: That the Board approve the minutes, as presented.

MOTION: Mr. Fridley

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(14-206) OPENING REMARKS AND WELCOME BY TERESA JOHNSON, PRINCIPAL, MOUNTAIN VIEW ELEMENTARY SCHOOL

Ms. Johnson read the following statement: “Good Evening, Mr. Chairman, members of the school board, and Dr. Campbell: On behalf of the faculty, staff and students at MVES, I would like to welcome each of you. We have students being recognized tonight for their achievements. The students and their achievements are a focus of why we are present. We want to continue to do what is best for our students and are always looking for ways to achieve this goal. This school year we are evaluating what we have, determining what we can do to improve, and identifying what we need to make those improvements. Therefore, I would like to say thank you for your continuous efforts to support the employees and students in Alleghany County Public Schools.”

(14-207) REMARKS BY MOUNTAIN VIEW ELEMENTARY PTO REPRESENTATIVE

Katrina Bradberry, PTO president, provided information on recent activities sponsored by the PTO. She stated the merger process has gone well and the students have adjusted well. She thanked the School Board for its continued support of the students.

(14-208) SPECIAL PRESENTATION OF CLIFTON MIDDLE SCHOOL’S PRODUCTION OF PETER PAN

Due to schools being closed because of inclement weather, there was no presentation. The musical will be held on Friday, April 11 at 8:00 p.m.; Saturday, April 12 at 3:00 p.m. and 8:00 p.m.; and Sunday, April 13 at 3:00 p.m.

(14-209) SCHOOL BOARD COMMENDATIONS

Mountain View Elementary School students who earned a perfect score on spring 2013 SOL tests:
Grade 3: David Atkins, Rachel Buchanan, Julia Bryant, Daniel Curtis, Randall Deschler, Baron Leitch, Gabriel Miller, and Emma Williams.
Grade 5: Derek Benoit, David Donnan, Willow McDonald, Madison Meadows, Victoria Meeks, John Mitchell, and Jack Watson.
Alleghany High School All-State Indoor Track AAA/One Mile Run/3rd place: Gaige Kern
Alleghany High School All-State Wrestling AAA/2nd place: John Reed
Alleghany High School All-State Wrestling AAA/7th place: C.J. Chittum
Alleghany High School All-State Choir/1st delegate/Soprano I: Rachel Kimberlin
Alleghany High School All-State Band/Euphonium: Jahmir Johnson
Alleghany High School All-State Band/Percussion: Ben Snedegar

(14-210) PUBLIC COMMENT (SPECIFIC TO AGENDA)

The following 14 school employees addressed the Board requesting salary increases for all employees: Bob Umstead, Valerie Humphreys, Carol Claytor, Debbie Umstead, Angela Isbell, Joleen Feazell, Tonya Jones, Cindy Fox, Toni Jackson, Nancy Bradley, Lisa Boothe, Kari Bowser, Michelle Reid, and Stephanie Kessinger.

(14-211) SCHOOL BOARD MEMBER COMMENTS

Mr. Wright congratulated the students on their SOL awards. He offered clarification to a statement he made at a previous meeting regarding budget cuts and that he was not in support of salary increases if it meant there would be further jobs lost. He stated he has utmost respect for teachers and agrees that they deserve a raise, more than 2% in fact, but it is the responsibility of the School Board to look at the “big picture” and make the best decisions it can for all employees. He stated he does not want to see further positions cut at Mountain View Elementary School, because they have the lowest SOL scores in the division.

Mrs. Kerns thanked everyone for attending the meeting. She stated the entire Board desires to give raises to all employees and they believe in the work that the teachers do for the students every day. She thanked Ms. Johnson for hosting the meeting and the comments on behalf of the PTO. She congratulated the students for their awards in SOL’s, athletics, and arts.

Mr. Reynolds congratulated the students on their SOL awards. He thanked the teachers for attending the meeting and for their comments regarding salary increases. He stated he hates the teachers have gone six years without a raise. He stated a 2% salary increase is a step in the right direction, although he wished it could be more.

Mr. Angle thanked everyone for attending the meeting. He thanked Kathy Jordan for volunteering to work with the Glee Club students. He congratulated the students on their SOL scores. He stated this is his fourth year on the Board and it has been difficult each budget season. He stated he hopes the Board of Supervisors will help the School Board with funding to provide school employees with a salary increase.

Mr. Persinger thanked the teachers for their comments. He stated it is the goal of the Board to give raises this year and he is in full support of it. He congratulated the students on their SOL awards, and also the student athletes for their accomplishments. He stated he also hopes the Board of Supervisors will support us with the funding necessary to give raises.

Mr. Fridley thanked Ms. Johnson and Ms. Bradberry for their comments. He commended the PTO for their dedication to the school and stated it would be hard to survive without their support. He stated he supports raises for all employees and remembers when he worked as a teacher but had to work a part-time job to make ends meet. He stated everyone deserves a raise and feels that the Board of Supervisors’ realize the great resources we have in our teachers and staff.

Dr. Campbell thanked Ms. Johnson, Ms. Bradberry, and the teachers for their comments. She congratulated the students on their SOL scores and the student athletes for their accomplishments. She commended the teachers and stated they have done everything that has been asked of them for the past five years and that she appreciates them for their dedication.

Mr. Truett thanked Ms. Johnson for hosting the meeting. He stated he enjoys presenting awards to students and that it is a great reflection on the staff and parents. He stated the Board does its best to show its appreciation to everyone.

BUDGET AND FINANCE

(14-212) BUDGET REPORT

 

School Operating Fund

$1,325,608.95

School Textbook Fund

$1,118,596.07

Alleghany Foundation Nursing Grant

$62,217.95

Governor’s School

$58,505.30

Scholarship

$79,712.35

Alleghany Foundation Mental Health Initiative

$11,070.30

School Capital

$464,952.81

Medicaid Reimbursement

$648,878.77

Grand Total

$3,769,542.50

(14-213) PAYMENT OF BILLS

MOTION: That the Board approve the payment of the bills, as presented.

MOTION: Mrs. Kerns

SECOND: Mr. Fridley

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Reynolds - NO
Mr. Truett - YES
Mr. Wright - NO
5 -YES 0 – ABSENT 2 - NO

(14-214) CAFETERIA REPORT

Mr. Terry presented the cafeteria report. The report reflects an ending net cash balance of $430,307.

(14-215) ANNUAL SCHOOL DIVISION AUDIT

David Terry, Director of Business and Finance, presented the 2013 fiscal year audit of the Alleghany County Public Schools. The School Division is represented as a discretely presented component unit of the County’s financial audit. The School Division obtained an unqualified audit opinion for fiscal year 2013. The audit was once again conducted by Robinson, Farmer, Cox Associates.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(14-216) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

- March 19, 6:00 p.m. – Joint meeting w/ Covington School Board at JRTC
- March 20, 6:00 p.m. – Joint work session w/ Board of Supervisors at ACGC
- March 22, 5:30 p.m. – Chamber of Commerce Teacher of the Year Dinner at Homestead
- April 8, *6:00 p.m. - Joint Board of Control at JRTC (*dinner meeting)
- April 14, 6:00 p.m. – Regular meeting at Sharon Elementary School
- April monthly calendar
- May 7 – VSBA Blue Ridge Regional Forum in Montgomery County, VA

(14-217) APPROVAL OF 2014-2015 CONTRACT FOR HEALTH INSURANCE SERVICES

Mr. Terry recommended that The Local Choice health insurance program be approved as the division’s provider for the 2014-2015 coverage year. The Local Choice is a purchasing organization for governmental entities of the Commonwealth of Virginia for the provision of health, dental, and vision insurance. The Local Choice was selected in the hope that the rate of premium increases would be lessened when compared to our historical experience as a stand-alone group. Although the increase last year totaled 9.9%, the increase for 2014-2015 is 0%. Mr. Terry also mentioned that there is a budget initiative for FY15 to increase the employer contribution for all coverage plans to bring the employer percentage of premiums paid to the 2012-2013 level. Mr. Terry mentioned that the new proposed rate structure for the 2014-2015 coverage year would be presented as part of the FY15 School Operating Fund budget presentation.

MOTION: That the Board approve The Local Choice as the divisions health benefits provider for 2014-2015, as presented.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(14-218) PROPOSED REVISIONS TO SIX YEAR IMPROVEMENT PLAN

Mary Jane Mutispaugh, Director of Instruction, presented the revised Comprehensive Six Year Plan 2014-2020 for the Board’s consideration, noting the revisions are in line with the new Teacher Evaluation System.

MOTION: That the Board approve the revisions to the Six Year Improvement Plan, as presented.

MOTION: Mr. Persinger

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(14-219) APPROVAL OF PURCHASE FROM THE AMERICAN READING COMPANY

Ms. Mutispaugh requested the approval of the purchase of leveled libraries for first grade classrooms from the American Reading Company. This comes with professional development.

MOTION: That the Board approve the purchase from The American Reading Company, as presented.

MOTION: Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

(14-220) APPROVAL FOR WAIVER OF PRE-LABOR DAY OPENING REQUIREMENT

Ms. Mutispaugh requested the board approve a pre-Labor Day opening for Alleghany County Public Schools for 2014-2015.

MOTION: That the Board approve the pre-Labor Day opening of school for academic year 2015-2015, as presented.

MOTION: Mr. Wright

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

(14-221) APPROVAL OF REVISED SPECIAL EDUCATION ANNUAL PLAN

Dr. Elizabeth Heath, Director of Special Education, presented the Local Special Education Annual Plan for the Board’s review. The plan is a yearly requirement for receiving federal funding under special education law. The plan was approved by the Special Education Local Advisory Committee (LAC) March 4, 2014.

MOTION: That the Board approve the revisions to the Special Education Plan, as presented.

MOTION: Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(14-222) PROPOSED 2014-2015 SCHOOL DIVISION BUDGET

Dr. Sarah Campbell, Superintendent, reviewed the School Board’s proposed 2014-2015 operating budget via a PowerPoint presentation. She explained that the budget had been built on an enrollment of 2,305 which is 190 fewer students than last year. Dr. Campbell noted an overall financial impact of ($807,642) and a total budget of $26,000,719. The budget will be presented to the Board of Supervisors on March 20, she noted.

MOTION: That the Board approve the 2014-2015 school division budget, as presented by the Superintendent.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(14-223) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet. David Terry, Director of Business and Finance, provided an update on the Alleghany High School geo-thermal HVAC conversion. Work continues on the project for resolution of “punch list” items.

(14-224) DISCUSSION OF JOINT SCHOOL SYSTEM

Mr. Wright encouraged the School Board to talk with the Board of Supervisors about the monetary concerns associated with a school merger and ask if they are willing to help with equalizing the salaries. A brief discussion was held regarding the 5/2 Board governance suggested at the last joint meeting. The Board agreed that topic should be a group discussion between both School Boards.

(14-225) COMMUNICATIONS

Dr. Campbell stated this document was provided for information purposes.

a. JRTC Monthly report

 

 

OTHER BUSINESS

(14-226) CONSIDER RESOLUTION OF SUPPORT RELATED TO THE GENERAL ASSEMBLY FY15 BUDGET AND MEDICAID EXPANSION UNDER THE AFFORDABLE CARE ACT*

Dr. Campbell stated John Strutner contacted her regarding a resolution of support to urge the General Assembly to pass a budget as soon as possible.

MOTION: That the Board approve the resolution of support related to the General Assembly FY15 budget and Medicaid Expansion under the Affordable Care Act.

MOTION: Mr. Wright

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

CLOSED SESSION

(14-227) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1

MOTION: That the School Board enter closed session to discuss Personnel Matters, as authorized by the Code of Virginia Section 2.2-3711.A.1.

MOTION: Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

TIME:8:18 p.m.

MOTION: That the Board return to open session from closed session.

MOTION: Mr. Angle

SECOND:Ms. Kerns

ROLL CALL VOTE: Unanimous

TIME: 9:52 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 9:53 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(14-228) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and recommended
by the Superintendent.

MOTION: Mr. Angle
SECOND: Mr. Wright
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(14-229) PUPIL PERSONNEL ACTIONS

There were no pupil personnel cases discussed in Closed Session

ADJOURNMENT

MOTION: That the March 17, 2014 meeting of the Alleghany County School Board be adjourned.

MOTION: Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

TIME: 9:54 p.m.

___________________________________ ____________________________________

Chairman, Alleghany County School Board Clerk