4-14-2014 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

Minutes

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

April 14, 2014

The Alleghany County School Board held its regular meeting on April 14, 2014, at 6:00 p.m. at Sharon Elementary School, Clifton Forge, Virginia.

PRESENT: William W. Angle; Robert A. Fridley, Vice Chairman; Norman L. Persinger, Jr.; John P. Reynolds; Benjamin J. Truett, Chairman; and Jacob L. Wright. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT: Amber D. Kerns

Chairman Truett called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Truett announced the following additions to the agenda:

1. Agenda item #14-261; “Field Trip Request” will be inserted after agenda item #14-239 and is an action item.

(14-230) APPROVAL OF MINUTES

a. March 12, 2014 Work Session
b. March 17, 2014 Regular Meeting
c. March 19, 2014 Called Work Session
d. March 20, 2014, Joint Work Session with Board of Supervisors


MOTION: That the Board approve the minutes, as presented.

MOTION:Mr. Fridley

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

 


COMMUNITY PARTICIPATION

(14-231) OPENING REMARKS AND WELCOME BY SHERMAN CALLAHAN, PRINCIPAL, SHARON ELEMENTARY SCHOOL

Mr. Callahan welcomed everyone to Sharon Elementary School. He thanked the School Board for its continued support to the students of Alleghany County.

(14-232) REMARKS BY SHARON ELEMENTARY PTO REPRESENTATIVE

Tina Conner read the following statement: “Good Evening Chairman of the Board, School Board Members, and Ladies and Gentleman. On behalf of the Sharon PTO I would like to welcome you to Sharon Elementary School. It is a great privilege to work with the great staff, children and families of Sharon Elementary. These wonderful students and families had a very successful candle fundraiser in the fall. Successful fundraisers allow the PTO to offer monetary assistance to each teacher and staff member throughout the year, provide items for Special Events, National Education Week, as well as DARE programs. The PTO also funds the annual Secret Santa Shop. Watching the excitement of the children as they shop for loved ones is always a highlight of everyone involved; however, wrapping all those items, is not such a highlight! The Halloween carnival has been a great event for many years, and

this year was no exception. The carnival requires a lot of hard work and many volunteers to be successful. We appreciate the many staff members, families, and even past students and AHS clubs that assisted in making it a great night for all the area children that attended. As spring arrives, we will be making end of the year plans to help celebrate another successful year. We are very proud of the accomplishments of our staff and students at Sharon Elementary. Thank you so much for allowing me to speak tonight and thank you for all that you do to assist in the success of our students and staff.”


(14-233) SCHOOL BOARD COMMENDATIONS

Sharon Elementary School students who earned a perfect score on spring 2013 SOL tests: Grade 3: Coy Brown, Aidan Nicely, and Dylan Nicely; Grade 4: Anthony Gorzen, Erik Honaker, and Mason Honaker; Grade 5: Chevy Brown and Keely Lowman

Chamber of Commerce Teacher of the Year: Renee Warren, Sharon Elementary School

Chamber of Commerce Teacher of the Year Finalists: Connie Back, Alleghany High School; Steven Baker, Clifton Middle School; Julie Linthicum, Callaghan Elementary School; and Jennifer Lodge, Mountain View Elementary School

Recognition of SCA service projects and student government events at Sharon Elementary School: Mason Honaker, Erik Honaker, Gracie Conner, Emily Averill, Faith Smith, Savannah Angle, Kylie Muterspaugh, Madi Nicely and Alyssa Coleman.

Jackson River Governor’s School Regional Science Fair: Shannon Bennett, Jonathan Church, Courtney Glover, and Casey Lofton

All-State Forensics: Hayley Oliver and Rachel Kimberlin


(14-234) PUBLIC COMMENT (SPECIFIC TO AGENDA)

There were no citizens wishing to address the Board.


(14-235) SCHOOL BOARD MEMBER COMMENTS

Mr. Reynolds congratulated the Chamber Teacher of the Year winner, Renee Warren, and all school nominees. He also commended the students on their SOL awards.

Mr. Angle thanked Mr. Callahan and staff for hosting the meeting. He thanked the PTO for everything they do for the school. He congratulated the teachers that were recognized from the Chamber and praised Renee Warren as the division winner.

Mr. Wright congratulated the students on their SOL scores. He also congratulated Renee Warren and other teachers for their Chamber Teacher of the Year awards. He reported there are three JRTC welding students going to the national competition. He stated it is great to be a part of Alleghany County Public Schools.

Mr. Fridley stated his appreciation for those attending the meeting. He thanked Mr. Callahan and staff for remaining a top-notch school. He congratulated all the teachers for their awards and stated they were very deserving. He commended the students on their SOL scores.

Dr. Campbell congratulated Renee Warren and all nominees and stated they do so much for the students. She thanked Tina Conner for her work with the PTO and also as a member of the Parent Advisory Committee. She commended the Alleghany High School students for their many awards.

Mr. Truett thanked the parents for their support to their children. He thanked the PTO and SCA for their work within the school. He congratulated all the nominees and the winner of the Chamber Teacher of the Year awards.

BUDGET AND FINANCE

 

(14-236) BUDGET REPORT

 

School Operating Fund

$1,243,831.04

School Textbook Fund

$1,118,789.87

Alleghany Foundation Nursing Grant

$60,803.57

Governor’s School

$83,164.37

Scholarship

$79,726.16

Alleghany Foundation Mental Health Initiative

$11,507.64

School Capital

$465,048.61

Medicaid Reimbursement

$648,991.14

Grand Total

$3,711,862.45

(14-237) PAYMENT OF BILLS


MOTION: That the Board approve the payment of the bills, as presented.

MOTION: Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES

Mrs. Kerns - ABSENT

Mr. Persinger - YES

Mr. Reynolds - YES

Mr. Truett – YES

Mr. Wright - NO

5 -YES 1 – ABSENT 1 - NO

(14-238) CAFETERIA REPORT

Mr. Terry presented the cafeteria report. The report reflects an ending net cash balance of $424,196.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(14-239) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

- April 23, 6:00 p.m. - Joint meeting with Covington School Board at JRTC
- May 7 - VSBA Blue Ridge Regional Forum in Montgomery County, Virginia
- May 13, 12:00 p.m. - Joint Board of Control at JRTC
- May 19, 6:00 p.m. - Regular meeting at Central Office Complex
- May monthly calendar

(14-261) 73 AHS band students to Orlando, FL, April 14-19, 2014

Dr. Campbell explained the field trip request was originally approved in June 2013, but this is a revised request to change the departure
date from April 15 to April 14.

MOTION: That the Board approve the field trip request, as presented.

MOTION: Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

(14-240) APPROVAL FOR SUBMISSION OF PERKINS GRANT APPLICATION

Jan Hobbs, Director of Human Resources and Pupil Personnel, reported the Perkins Grant provides funding for the Career and Technical Education programs. In Alleghany County Public Schools the funds received from this federal grant are used to support programs in Technology Education, Business Education, Family and Consumer Sciences, and Agricultural Education. According to the State Superintendent’s memo dated March 28, 2014, the estimated allocation for Alleghany County Schools is $39,091.52, she noted.

MOTION: That the Board approve the submission of the Perkins Grant application, as presented.

MOTION:Mr. Fridley

SECOND: Mr. Persinger

ROLL CALL VOTE: Unanimous

(14-241) APPROVAL FOR PURCHASE OF COMPUTER LABS AT ALLEGHANY HIGH SCHOOL

Mary Jane Mutispaugh, Director of Instruction, requested approval for the purchase of computers to replace the computer labs at Alleghany High School. She explained that state technology funds will be used to fund this Dell purchase and that the total cost is $90,068.92.

MOTION: That the Board approve the purchase of computer labs at Alleghany High School, as presented.

MOTION:Mr. Angle

SECOND: Mr. Reynolds

ROLL CALL VOTE: Unanimous

(14-242) APPROVAL FOR PURCHASE OF LAPTOP COMPUTERS FOR SOL TESTING AT CLIFTON MIDDLE SCHOOL

Ms. Mutispaugh requested approval for the purchase of laptops to replace the computers in the mobile laptop labs at Clifton Middle School. She explained that state technology funds will be used to fund this purchase and that the cost is $67,723.18.

MOTION: That the Board approve the purchase of laptop computers for SOL testing at Clifton Middle School, as presented.

MOTION: Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

(14-243) APPROVAL FOR PURCHASE OF DIVISION SERVERS

Ms. Mutispaugh requested approval for the purchase of five computer servers to replace existing Novelle Netware servers. State technology funds will be utilized for this purchase in the amount of $34,116.70.

MOTION: That the Board approve the purchase of division servers, as presented.

MOTION:Mr. Wright

SECOND: Mr. Reynolds

ROLL CALL VOTE: Unanimous

(14-244) APPROVAL FOR PURCHASE AND INSTALLATION OF WIRELESS NETWORKS AT CLIFTON MIDDLE
SCHOOL, MOUNTAIN VIEW ELEMENTARY SCHOOL, AND SHARON ELEMENTARY SCHOOL

Ms. Mutispaugh requested approval for the purchase and installation of wireless networks at Clifton Middle School, Mountain View Elementary School, and Sharon Elementary School. State technology funds will be utilized to fund this purchase in the amount of $77,322.30.

MOTION: That the Board approve the purchase and installation of wireless networks at Clifton Middle School,
Mountain View Elementary School, and Sharon Elementary School, as presented.

MOTION: Mr. Wright

SECOND: Mr. Fridley

ROLL CALL VOTE:Unanimous

 

(14-245) APPROVAL FOR PURCHASE OF SOFTWARE FOR CTE TEXTBOOKS

Ms. Mutispaugh presented a recommendation for the purchase of Amtek software to support textbooks that were approved previously approved by the board. The cost of the software is $4,068.00 and will be paid from textbook funds.

MOTION: That the Board approve the purchase of software for Career and Technical Education textbooks, as presented.

MOTION:Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

(14-246) APPROVAL OF STAFFING PLAN FOR K-12 SUMMER SCHOOL PROGRAM

Ms. Mutispaugh presented the staffing plan for K-12 Summer School. Actual staff will be determined by enrollment and will be presented at the May meeting.

MOTION: That the Board approve the staffing plan for the K-12 summer school program, as presented.

MOTION:Mr. Persinger

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

(14-247) APPROVAL FOR ALLEGHANY HIGH SCHOOL JOB COACH

Jan Hobbs presented a proposal to the Board to hire a teaching assistant for Alleghany High School to teach the students job skills. This person would also be able to help with the establishment of a student operated thrift shop that would be self-supporting and that would provide a potential employment opportunity for students with significant cognitive disabilities. The position will be paid for with Special Education Discretionary Funds that were previously used to contract out for job coaching services.

MOTION: That the Board approve the Alleghany High School job coach, as presented.

MOTION:Mr. Wright

SECOND: Mr. Fridley

ROLL CALL VOTE:Unanimous

(14-248) APPROVAL OF PREVENTATIVE MAINTENANCE CONTRACT FOR MOUNTAIN VIEW ELEMENTARY SCHOOL

David Terry, Director of Business and Finance, presented the results of the competitive quote process for the chiller and cooling tower at the Mountain View Elementary/Clifton Middle school complex.Quotes were requested and received for a five-year contract period to secure the most favorable long-term pricing possible. The recommendation was made that Trane Building Services of Roanoke, VAbe awarded the five year contract. Over the past twelve years of operation, Trane has maintained the equipment for ten of those years.

MOTION: That the Board approve preventative maintenance contract for Mountain View Elementary School, as presented.

MOTION: Mr. Angle

SECOND: Mr. Reynolds

ROLL CALL VOTE:Unanimous

(14-249) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet for the month and a year-to-date comparison. David Terry, Director of Business and Finance, also provided an update on the Alleghany High School geo-thermal HVAC conversion. Work continues on the project for resolution of “punch list” items with the project nearing completion.

(14-250) DISCUSSION REGARDING SCHOOL PARTICIPATION IN SPELLING BEE CONTESTS

Mr. Wright expressed concern that our division no longer participates in spelling bees. He stated he was a former winner and it is a great opportunity for students to make learning fun. Mrs. Mutispaugh explained that in order to balance the budget, the instruction line was cut by 50% a few years ago, which included spelling bee funds. The cost to participate in the Scripps Spelling Bee is now $130 per school. Mr. Wright stated he would like to see us again participate and stated he is willing to volunteer his time to help with it. He also stated he would try to get sponsors to help offset some of the costs.

(14-251) DISCUSSION REGARDING BUS DRIVER MANUAL

Board members discussed making a revision to the Bus Driver Manual regarding student transportation during an emergency situation. Dr. Campbell noted the VSBA attorney made two recommendations including; (1) only employees can transport students, and (2) the employee must have a valid driver’s license. Chairman Truett directed Dr. Campbell to present the proposed revisions to the Bus Driver Manual to the Board at the June meeting, noting the changes would become effective July 1.

(14-252) DISCUSSION REGARDING SUPPORT OF ALLEGHANY COUNTY PARKS AND RECREATION’S
GRANT APPLICATION FOR IMPROVEMENT TO ALLEGHANY HIGH SCHOOL’S TRACK AND FIELD

Chad Williams, Alleghany County Director of Parks and Recreation, presented a cost estimate for improvements to the Alleghany High School track and field. He explained the improvements would not cost the school division any money. He requested the School Board approve a resolution of support to submit a grant proposal to the Alleghany Foundation.He noted he would be responsible for managing the project and would work closely with the high school administration team and the superintendent. Dr. Campbell noted a resolution of support would be on the May agenda as an action item.

(14-253) DISCUSSION OF JOINT SCHOOL SYSTEM

Board members discussed the proposal from the Board of Supervisors to hire Decide Smart to serve as a facilitator for the proposed school merger. Board members agreed to discuss this proposal with the Covington School Board at their next joint meeting on April 23.

FIELD TRIP REQUEST:

(14-254) 44 CMS PEER HELPER / SCA STUDENTS TO NEW YORK CITY, NY, JUNE 3-6, 2014

MOTION: That the Board approve the field trip request, as presented.

MOTION:Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

POLICY REVISIONS:

(14-255) REVISIONS BASED ON RECOMMENDATIONS FROM VSBA POLICY SERVICES AND/OR ADMINISTRATION


MOTION: That the Board approve all policies revisions included in the packet, as presented.

MOTION: Mr. Persinger

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

(14-256) COMMUNICATIONS

Dr. Campbell stated this document was provided for information purposes.

a. Classified Advisory Committee
b. Minority Advisory Committee
c. Parent Advisory Committee
d. Teacher Advisory Committee
e. JRTC Monthly report

 

 

OTHER BUSINESS

(14-261) ADDITION TO AGENDA

CLOSED SESSION

(14-257) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711-A.2


MOTION: That the School Board enter closed session to discuss Personnel Matters and Student Matters,
as authorized by the Code of Virginia Sections 2.2-3711.A.1 and 2.2-3711.A.2.

MOTION: Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

TIME: 8:23 p.m.

MOTION: That the Board return to open session from closed session.

MOTION: Mr. Angle

SECOND:Mr. Wright

ROLL CALL VOTE: Unanimous

TIME: 10:30 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Angle

SECOND: Mr. Persinger

ROLL CALL VOTE: Unanimous

TIME: 10:31 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(14-258) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and recommended
by the Superintendent.
MOTION:Mr. Angle
SECOND: Mr. Reynolds
ROLL CALL VOTE: Unanimous

(14-259) APPROVAL OF JOB DESCRIPTION JD-11, “SCHOOL BASED INTERVENTION TEAM CHAIR”

MOTION: That the Board approve Job Description JD-11, “School Based Intervention Team Chair”, as presented.
MOTION:Mr. Persinger
SECOND: Mr. Wright
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(14-260) PUPIL PERSONNEL ACTIONS

MOTION: That the Board approve the pupil personnel action for case #13-21, as discussed in closed session and
recommended by the Superintendent.
MOTION: Mr. Angle
SECOND: Mr. Persinger
ROLL CALL VOTE: Unanimous

MOTION: That the Board approve the pupil personnel action for case #14-29, as discussed in closed session and
recommended by the Superintendent.
MOTION: Mr. Persinger
SECOND: Mr. Fridley
ROLL CALL VOTE: Mr. Angle - ABSTAIN
Mr. Fridley - YES
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Reynolds - YES
Mr. Truett – YES
Mr. Wright - NO

4–YES 1-ABSTAIN 1–ABSENT 1-NO

ADJOURNMENT

MOTION: That the April 14, 2014 meeting of the Alleghany County School Board be adjourned.

MOTION: Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

TIME: 10:32 p.m.

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk