6-10-2013 Regular Meeting

Click here for printer friendly PDF





P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800


MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD


June 10, 2013

The Alleghany County School Board held its regular meeting on June 10, 2013 at 6:00 p.m. at Alleghany High School in Covington, Virginia.

PRESENT: William W. Angle, Vice Chairman; Robert A. Fridley; Amber D. Kerns; Patsy G. McKinney; Norman L. Persinger, Jr., Chairman; and Benjamin J. Truett. Also present: Dr. Sarah T. Campbell, Superintendent/Clerk and Mary Jane Mutispaugh, Deputy Clerk.

ABSENT: (Falling Spring District – Vacant Seat)

Chairman Persinger called the meeting to order at 6:00 p.m.The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Persinger announced the following additions to the agenda:

1. Under agenda item #13-283, “School Board Commendations”, awards will also be presented to Wanya Christian, Alex Javins, and Patrick Burns.

2. Under agenda item 13-298, “Closed Session”, the Board will discuss Legal Matters, pursuant to the Code of Virginia § 2.2-3711.A.7.

(13-280) APPROVAL OF MINUTES

a. May 20, 2013 Regular Meeting

MOTION: That the Board approve the minutes, as presented.

MOTION: Mrs. McKinney
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous


COMMUNITY PARTICIPATION

(13-281) OPENING REMARKS AND WELCOME BY FRED VAUGHAN, PRINCIPAL, ALLEGHANY HIGH SCHOOL

Mr. Vaughan read the following statement: “Dr. Campbell, Chairman Persinger, and School Board Members: Good Evening. On behalf of the students, staff, and greater community, I welcome you to Alleghany High School. As you know, we have moved tonight’s meeting to avoid Blue Ridge District tournament events held at the school last month. On any given night, Alleghany High School is a vibrant and active school with athletic events, the arts, and extended learning opportunities. I have also excused certified staff from tonight’s meeting due to the tornado watch we are under. On June 1, 229 students graduated from Alleghany High School, the largest class in many years. These students represent yet another reminder of the dedication and hard work of many who have influenced their schooling to date. They are a group we can all be proud of. Of the 229 students, 30% earned honor graduate status, 159 earned Career and technical education completer requirements, 4 are planning on serving in the military and 192 plan to attend post-secondaryeducation training. To date we have an attendance rate of over 95% which is an amazing statistic for high schools and we estimate an 88% on time graduation rate; another of many indicators of a healthy Alleghany High School. I am proud to be part of this school, but the true leaders of this school are the great teachers and staff who dedicate themselves to each student at Alleghany High School. They put in extra hours early in the morning and well after school tutoring, mentoring, and sponsoring the many extra and co-curricular activities we offer. A vigorous high school environment meets the needs of all students, which this staff exceeds. As we close the year, let me thank you for your continued support of our school and school community. Once again, welcome.”

(13-282) REMARKS BY ROBERT TUCKER, ALLEGHANY HIGH SCHOOL PTO REPRESENTATIVE

Mr. Tucker welcomed the Board to Alleghany High School and thanked them for the battles they had fought to improve education in the county. He stated, “The battles were not easy, as those fought in the name of a child seldom are, but there is no greater soldier than he who fights for a child because he cannot fight for himself to win a battle that will bear fruit in a tomorrow that he may never see.”

(13-283) SCHOOL BOARD COMMENDATIONS

JACKSON RIVER GOVERNOR’S SCHOOL – OUTSTANDING SCHOLARS 2013:
 Tristan Elmore – Research, Chemistry, Calculus, and Statistics
Stephen Taylor - Calculus
 VIRGINIA HIGH SCHOOL LEAGUE BASEBALL – 500 WINS
 Coach Gary Rice was recognized for obtaining 500 wins in baseball.
 6th Place, Group AA State Track Meet, 300 Hurdles

Wanya Christian

 First Team All-Region III Baseball
 Alex Javins
First Team All-Region III Boys Soccer
 Patrick Burns

 

(13-284) SCHOOL BOARD MEMBER COMMENTS

Chairman Persinger thanked the staff for another great school year. He congratulated the student athletes and Governor School participants.

Dr. Campbell congratulated all students on their awards. She commended Coach Gary Rice for his accomplishment of 500 baseball wins. She thanked the Alleghany High School staff and reported there were 229 graduates who took a minimum of 7,786 SOL tests over their education career.

Mr. Angle commended the Governor School students and Coach Rice for their awards.

Mr. Truett commended the Alleghany High School staff for another successful year. He congratulated Coach Rice and the students on their accomplishments. He stated there have been many challenges this year, including merging elementary schools, but the Board and administration have come up with a plan to move forward.

Mrs. McKinney thanked Mr. Vaughan and his staff for hosting the meeting. She congratulated all the students on their awards.

Mrs. Kerns thanked Mr. Vaughan and congratulated the graduates. She commended everyone that received an award.

Mr. Fridley thanked everyone for attending the meeting. He thanked all staff for another tremendous school year and noted the student awards are a reflection of the staff. He stated it had been a challenging year with the budget and closing of schools. He thanked the parents for their support. He thanked Dr. Campbell and staff for their work throughout the year.

BUDGET AND FINANCE

(13-285) BUDGET REPORT

School Operating Fund

$714,390.23

School Textbook Fund

$1,117,745.83

Alleghany Foundation Nursing Grant

$51,876.45

Governor’s School

$79,565.51

Scholarship

$79,652.45

Alleghany Foundation Mental Health Initiative

$11,882.17

School Capital

$2,340,650.71

Medicaid Reimbursement

$648,390.53

Grand Total

$5,044,153.88

 

(13-286) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION: Mrs. Kerns
SECOND:Mr. Truett
ROLL CALL VOTE: Unanimous

(13-287) CAFETERIA REPORT

Mr. Rice, Director of Budget and Finance, presented the cafeteria report. He reported an ending net cash balance of $431,965.


SUPERINTENDENT’S REPORTS & RECOMMENDATIONS

(13-288) CALENDAR INFORMATION

Dr. Campbell reminded Board members of the following upcoming events:

-July 8 –Year-end Closeout / Annual Organizational / Regular meeting at Central office complex
-July 23 – VSBA Governor’s Conference on Education in Richmond
-August 19 – Regular meeting at Central Office Complex (pending 2013-14
calendar approval on July 8)
-July monthly calendar

(13-289) PROPOSED 2013-2014 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS

Dr. Campbell noted a draft calendar was provided in the agenda packet and to contact her with any conflicts. The final calendar will be presented for approval at the July 8 meeting.

(13-290) APPROVAL OF PRINCIPAL PERFORMANCE EVALUATION SYSTEM

Dr. Campbell noted Board members were provided a draft copy of the Principal Performance Evaluation System handbook in their agenda packets.

MOTION: That the Board approve the Principal Performance Evaluation System, as presented.

MOTION:Mrs. Kerns
SECOND:Mr. Fridley
ROLL CALL VOTE: Unanimous

(13-291) ANNUAL STATE TECHNOLOGY FUNDING RESOLUTION

Mrs. Mutispaugh presented the State Technology Funding Resolution for Series XIVirginia Public School Authority technology funds. The amount of these funds is $282,000.

MOTION: That the Board approve the annual State Technology Funding resolution, as presented.

MOTION:Mr. Angle
SECOND:Mrs. McKinney
ROLL CALL VOTE: Unanimous

(13-292) APPROVAL FOR SUBMISSION OF ESEA GRANT APPLICATION

Ms. Mary Jane Mutispaugh presented the 2013-2014 Local Consolidated Elementary and Secondary Education grant application for approval. She explained that the plan includes $635,239.93 in anticipated funds from Title IA, Title ID and Title IIA. In addition it includes consortium agreements for Title IC and Title III.

MOTION: That the Board approve the submission of the ESEA grant application, as presented.

MOTION: Mrs. Kerns
SECOND: Mr. Fridley
ROLL CALL VOTE: Unanimous

(13-293) PROPOSED PRICE INCREASES FOR SCHOOL LUNCHES FOR 2013-2014

Keven Rice reported that The Healthy, Hunger-Free Kids Act of 2010 requires that the average, full-pay lunch price in school divisions participating in the National School Lunch Program meet or exceed the pricing requirement for such as established by the USDA Food and Nutrition Service. School divisions must calculate a weighted average lunch price for the current school year to determine how much, if any, full-pay lunch prices will have to be increased for the 2013-2014 school year in order to comply with the pricing requirement. The pricing requirement for 2013-2014 for full-pay lunches is $1.91. Our current weighted average price is $1.82. In order to achieve compliance with the 2013-2014 USDA pricing requirement, Mr. Rice recommended that full-pay lunch prices for elementary and secondary students be increased by $0.10 for the 2013-2014 school year. He also recommend that adult lunches and ala carte prices be increased by $0.10. Breakfast prices will remain at their current levels for the 2013-2014 school year.

MOTION: That the Board approve the price increases for school lunches for 2013-2014, as presented.

MOTION:Mr. Truett
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(13-294) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Rice provided the work orders.

(13-295) FIELD TRIP REQUESTS*

a. 8 FFA AHS students to Virginia Tech, June 24-27, 2013
b. Up to 10 AHS Yearbook students to Gettysburg, PA, July 14-18, 2013
<span personnel<="" span="" style="font-family: Arial, sans-serif;">

MOTION: That the Board approve the two field trip requests, as presented.

MOTION: Mr. Fridley
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

(13-296) POLICY REVISIONS: REVISIONS BASED ON RECOMMENDATIONS FROM VSBA
POLICY SERVICES AND/OR ADMINISTRATION

Dr. Campbell recommended approval of all policy revisions.

MOTION: That the Board approve the policy revisions, except for Policies JEC and JEC-R, as presented.

MOTION: Mr. Truett
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(13-297) COMMUNICATIONS

Dr. Campbell stated the following meeting notes were provided in the packet for information purposes.

- JRTC Monthly Report

CLOSED SESSION

(13-298) CODE OF VIRGINIA: COMPULSORY ATTENDANCE 2.2-1-254.E; PERSONNEL 2.2-3711.A.1;
STUDENT MATTERS 2.2-3711-A.2; LEGAL MATTERS
2.2-3711.A.7 AND SPECIAL AWARDS 2.2-3711.A.10.

MOTION: That the School Board enter into closed session to discuss Compulsory Attendance,
Personnel Matters, Student Matters, Legal Matters, and Special Awards, as
authorized by the Code of Virginia Sections 2.2-1-254.E, 2.2-3711.A.1, 2.2-3711-A.2,
and 2.2-3711-A.7 and 2.23711.A.10.

MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous
TIME: 6:57 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION: Mr. Angle
SECOND:Mrs. Kerns
ROLL CALL VOTE: Unanimous
TIME: 9:32 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Angle
SECOND: Mr. Truett
ROLL CALL VOTE: Mr. Angle - YES Mrs. McKinney- YES
Falling Spring - VACANT Mr. Persinger - YES
Mr. Fridley - YES Mr. Truett - YES
Mrs. Kerns – YES
TIME: 9:33 p.m. 6-YES 0 - ABSENT 0 – NO1- VACANT SEAT

___________________________________ ______________________________

Chairman, Alleghany County School BoardClerk

PERSONNEL

(13-299) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions as discussed in closed session
and recommended by the Superintendent.

MOTION: Mrs. Kerns
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

 

(13-300) APPROVAL OF REVISED JOB DESCRIPTIONS

MOTION: That the Board approve the revised job descriptions, as presented.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(13-301) PUPIL PERSONNEL

MOTION: That the Board approve the pupil personnel actions, as discussed in closed
session and recommended by the Superintendent.

MOTION:Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(13-302) RESOLUTION TO NOMINATE RECIPIENT FOR VSBA MEDIA HONOR ROLL

MOTION: That the Board nominate Darrell Gleason, The Virginian Review, as the recipient
for the VSBA Media Honor Roll, as presented.

MOTION:Mr. Fridley
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

(13-303) ADDITION TO AGENDA

There were no further additions to the agenda.

ADJOURNMENT

MOTION: That the June 10, 2013 regular meeting be adjourned.

MOTION: Mr. Angle
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous
TIME:9:43 p.m.

_______________________________________________________________

Chairman, Alleghany County School Board Clerk