6-9-2014 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800

Minutes

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

June 9, 2014

The Alleghany County School Board held its regular meeting on June 9, 2014, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT: William W. Angle; Robert A. Fridley, Vice Chairman; Amber D. Kerns; Norman L. Persinger, Jr.; John P. Reynolds; Benjamin J. Truett, Chairman; and Jacob L. Wright. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Chairman Truett called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Chairman Truett announced the following additions to the agenda:

1. Agenda item #14-317, “Discussion of joint school system” is an information item and will be inserted after agenda item #14-314.

(14-296) APPROVAL OF MINUTES

a. May 19, 2014 Regular Meeting

MOTION: That the Board approve the minutes, as presented.


MOTION: Mrs. Kerns

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

 

COMMUNITY PARTICIPATION

 

(14-297) SCHOOL BOARD MEMBER COMMENTS

Mr. Reynolds stated there were many challenges throughout the year. He stated employees will receive a 2% salary increase next year and while it isn’t as much as the Board would have liked to give to employees, it is certainly a start in the right direction.

 

Mr. Angle stated the Board worked hard, and even struggled at times, to fund the 2% raise to employees. He commended Mr. Terry and the administration for making it possible for the Board to pass a budget.

Mr. Wright stated he is glad the Board was able to give the raise to employees and there were no job losses. He thanked Mr. Terry for his due diligence with the budget. He wished everyone a wonderful summer.

Mrs. Kerns stated she appreciates everything everyone does to make our school division “awesome”. She wished everyone a happy and safe summer.

Mr. Persinger had no comments or questions.

Mr. Fridley thanked Mr. Terry and administration for their work with the budget process. He commended employees for being patient with the Board during the process. He noted the pay raise is a step in the right direction and thanked all employees for their dedication to the students.

Dr. Campbell stated she admires every individual who contributes to a student’s success. She noted Alleghany High School recently graduated 199 students and it is the mission of every educator to help a student reach that goal.

Mr. Truett thanked the community and employees for their continued support and involvement. He thanked his fellow Board members for their effort and time put into a challenging school year and budget process. He stated he is proud of Alleghany County Public Schools.

 

(14-298) Public Comment (specific to agenda)

There were no citizens wishing to address the Board.

 

BUDGET AND FINANCE

 

(14-299) BUDGET REPORT

 

School Operating Fund

$1,466,872.86

School Textbook Fund

$1,118,934.46

Alleghany Foundation Nursing Grant

$59,892.92

Governor’s School

$92,512.58

Scholarship

$78,736.45

Alleghany Foundation Mental Health Initiative

$11,503.46

School Capital

$431,237.05

Medicaid Reimbursement

$649,074.90

Grand Total

$3,908,764.68

(14-300) PAYMENT OF BILLS


MOTION: That the Board approve the payment of the bills, as presented.


MOTION: Mr. Persinger

SECOND: Mr. Angle

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Reynolds - YES
Mr. Truett – YES
Mr. Wright – NO
6 -YES 0 – ABSENT 1 – NO

(14-301) CAFETERIA REPORT

Mr. Terry presented the cafeteria report. The report reflects an ending net cash balance of $456,653.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(14-302) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

-June 10 – JRTC Joint Board of Control
-July 7 – Annual Organizational Meeting at Central Office Complex
-July 21 - Year-end Closeout and Regular meeting at Central Office Complex
-July 22 – VSBA Governor’s Conference on Education in Richmond
-August 18 – Regular meeting at Central Office Complex (pending 2014-15 calendar approval on July 7)
-July monthly calendar

(14-303) FIRST REVIEW OF PROPOSED 2014-2015 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS

Dr. Campbell noted a draft calendar was provided in the agenda packet and to contact her with any conflicts. The final calendar will be presented for approval at the July 7 meeting.

(14-304) REPORT FROM DIANE GARCIA ON BEHALF OF THE ALLEGHANY FOUNDATION

Diane Garcia presented a report entitled, “Reflections and Ideas Summary Report: Moving a Classroom from Good to Great and Achieving Excellence in the Classroom”. The report summarized recent meetings and interviews she held with teachers and principals at each school. A copy of the report is attached to these minutes.

(14-305) PROPOSAL FROM THE ALLEGHANY FOUNDATION REGARDING PROGRAM SUPPORT

Mary Jane Mutispaugh, Director of Instruction, presented program support information from the Alleghany Foundation and explained that the Board needed to approve accepting the offer of funding for summer teacher stipends, increasing dual enrollment opportunities, increasing Jackson River Governor’s School enrollment by 3 students, providing a motivational speaker for August, and a summer thinking skills course.

MOTION: That the Board accept the five funding opportunities presented by The Alleghany Foundation, regarding program support.

MOTION: Mr. Wright

SECOND: Mr. Reynolds

ROLL CALL VOTE:Unanimous

(14-306) APPROVAL OF SUPERINTENDENT PERFORMANCE EVALUATION SYSTEM

Dr. Campbell noted Board members were provided a draft copy of the Superintendent Performance Evaluation System handbook in their agenda packets.She explained the system is required by the state and mirrors the Principal Evaluation System.

MOTION: That the Board approve the Superintendent Performance Evaluation System, as presented.

MOTION:Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

(14-307) ANNUAL STATE TECHNOLOGY FUNDING RESOLUTION

Ms. Mutispaugh presented the State Technology Funding Resolution for Series XIV Virginia Public School Authority technology funds. The amount of these funds is $230,000.

MOTION: That the Board approve the state technology funding resolution, as presented.

MOTION: Mrs. Kerns

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

(14-308) APPROVAL OF TECHNOLOGY PLAN

Ms. Mutispaugh presented the interim revision of the Alleghany County Public Schools Technology Plan 2011-2016.

MOTION: That the Board approve the 2011-2016 Technology Plan, as presented.

MOTION: Mr. Wright

SECOND: Mr. Reynolds

ROLL CALL VOTE: Unanimous

(14-309) APPROVAL FOR SUBMISSION OF ESEA GRANT APPLICATION

Ms. Mary Jane Mutispaugh presented the 2014-2015 Local Consolidated Elementary and Secondary Education grant application for approval. She explained that the plan includes $626,579.57 in anticipated funds from Title IA, Title ID and Title IIA. In addition it includes consortium agreements for Title IC and Title III.

MOTION: That the Board approve the submission of an ESEA grant application, as presented.

MOTION:Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

(14-310) CONSIDER APPROVAL FOR REVISION TO 2014-2015 ACADEMIC CALENDAR

Ms. Mutispaugh presented a request to modify the 2014-2015 academic calendar by allowing Alleghany High School to do freshman orientation on Friday, August 15, 2014.

MOTION: That the Board approve the revision to the 2014-2015 academic calendar, as presented.

MOTION: Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

(14-311) CONSIDER APPROVAL OF SUBSTITUTE CALLING SYSTEM

Jan Hobbs, Director of Human Resources and Pupil Personnel, explained the substitute finder software program and its benefits. Employees will now complete leave requests online, which will cut down on the amount of paperwork being completed. The software program will also allow the school system to track substitutes and the amount of days they work to maintain compliance with the Affordable Care Act, she noted.

MOTION: That the Board approve Frontline Technologies to provide a substitute calling system, as presented.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(14-312) REVIEW OF PROPOSED REVISIONS TO TRANSPORTATION MANUAL*

David Terry, Director of Business and Finance, presented the proposed 2014-2015 handbook for transportation personnel. Revised language on page 12, item 14 of the manual addressed the issue of transportation arrangements for affected students after a school bus accident. Language was added to state that the Director of Business and Finance would determine transportation arrangements and that all students would be transported by an Alleghany County School Board employee with a valid driver’s license.

(14-313) APPROVAL OF REVISED SCHOOL DIVISION FIVE-YEAR CAPITAL IMPROVEMENT PLAN

Mr. Terry reviewed the revised Five-year Capital Improvement Plan with the School Board. A revised listing of prioritized projects was provided for each school location, the School Board Office on Central Circle, and the Bus and Maintenance facility in Covington. Per Chairman Truett’s request, the sealing of parking lots was removed from the plan. Per Mr. Persinger’s request, flood mitigation was restored to the plan for Alleghany High School. After discussion, the Board approved three projects for the summer: the installation of a domestic water lineat the field house at Clifton Middle School, installation of bus parking at Mountain View Elementary School, and parking lot/pothole repairs at Alleghany High School.The Board will act on the plan at a future meeting.

MOTION: That the Board approves the three capital items that were discussed and all other items are to be considered at a future meeting,

MOTION:Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

(14-314) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet for the month and a year-to-date comparison. David Terry, Director of Business and Finance, also provided an update on the Alleghany High School geo-thermal HVAC conversion. Work continues on warranty items with total completion by the end of the month.

(14-317) DISCUSSION OF JOINT SCHOOL SYSTEM

Board members discussed scheduling the next joint meeting with the Covington School Board. Board members agreed to wait until after July 1, when the new Board is seated. Mr. Angle requested a draft resolution be placed on the next agenda stating further talks with the Covington School Board should be suspended at this time.

(14-315) REVISIONS BASED ON RECOMMENDATIONS FROM VSBA POLICY SERVICES AND/OR ADMINISTRATION

Board members were provided the draft policies in their agenda packet.


MOTION: That the Board approve the policy revisions, as presented.


MOTION: Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

(14-316) COMMUNICATIONS

Dr. Campbell stated this document was provided for information purposes.

a. JRTC Monthly report

b. Alleghany County Public Schools’ handbooks

 

OTHER BUSINESS

(14-317) ADDITION TO AGENDA

Agenda item #14-317, “Discussion of Joint School System”, was added at the start of the meeting and inserted after agenda item #14-314. There were no further additions.

CLOSED SESSION

(14-318) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND SPECIAL AWARDS 2.2-3711-A.10

MOTION: That the School Board enter closed session to discuss Personnel Matters and Special Awards, as authorized by the Code of Virginia Sections 2.2-3711.A.1 and 2.2-3711.A.10.


MOTION:Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

TIME: 7:32 p.m.

MOTION: That the Board return to open session from closed session.


MOTION:Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 8:46 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 8:47 p.m.

_______________________________________________________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(14-319) PERSONNEL ACTIONS

MOTION: That the Board approve personnel for the position of Alleghany High School Head Basketball Coach as discussed in closed session.

MOTION:Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - NO
Mr. Persinger - NO
Mr. Reynolds - NO
Mr. Truett – NO
Mr. Wright – NO
2 -YES 0 – ABSENT 5 – NO

The motion failed and personnel was not approved.

MOTION: That the Board approve the renewal of an employee’s VISA/Green card, as discussed in closed session.

MOTION: Mr. Angle
SECOND: Mr. Wright

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - YES
Mr. Persinger - NO
Mr. Reynolds - YES
Mr. Truett –YES
Mr. Wright – YES
6 -YES 0 – ABSENT 1 – NO

MOTION: That the Board approve all personnel listed on the personnel agenda and addendum and as discussed in closed session except the Alleghany High School Head Basketball coach.

MOTION:Mr. Angle
SECOND: Mr. Wright
ROLL CALL VOTE: Unanimous

(14-320) APPROVAL OF REVISED JOB DESCRIPTIONS

Job descriptions that were discussed were Bus Aide; Teacher Assistant, Regular Classroom; and Teacher Assistant, Special Education.

MOTION: That the Board approve the revisions to the job descriptions, as discussed in closed session and recommended by the Superintendent.

MOTION:Mr. Angle
SECOND: Mr. Wright
ROLL CALL VOTE: Unanimous

ADJOURNMENT

MOTION: That the June 9, 2014 meeting of the Alleghany County School Board be adjourned.

MOTION: Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 8:53 p.m.

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk