7-8-2013 Reorganization and Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800


 

MINUTES

YEAR-END CLOSEOUT/ REORGANIZATION AND REGULAR MEETING OF

THE ALLEGHANY COUNTY SCHOOL BOARD


July 8, 2013

The Alleghany County School Board held its year-end closeout /reorganization and regular meeting on July 8, 2013, at 6:00 p.m. at Central Office Complex in Low Moor, Virginia.

PRESENT: William W. Angle; Robert A. Fridley; Amber D. Kerns; Norman L. Persinger, Jr.; John P. Reynolds; Benjamin J. Truett; and Jacob L. Wright. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

 

Dr. Campbell presided as chairman pro tempore and called the meeting to order at 6:00 p.m. The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

Dr. Campbell announced the following revision to the agenda:

1. Agenda item #14-21 “Field Trip Request” is removed from the agenda.

ELECTION OF CHAIRMAN

In her capacity as chairman pro tempore, Dr. Campbell asked for nominations for Chairman.

Mr. Angle nominated Mr. Truett. Hearing no other nominations, Dr. Campbell asked for a motion to close the nominations.

MOTION: That the nominations for Chairman of the Alleghany County School Board be closed.

MOTION:Mr. Angle

MOTION: That Benjamin Truett is approved as Chairman of the Alleghany County School Board.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Mr. Angle - YES

Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Reynolds - YES

Mr. Truett - YES

Mr. Wright - YES

7 -YES 0 - ABSENT 0 –NO

 

ELECTION OF VICE CHAIRMAN

Chairman Truett asked for nominations for Vice-Chairman. Mrs. Kerns nominated Mr. Fridley as Vice-Chairman. Hearing no other nominations, Chairman Truett asked for a motion to close the nominations.

MOTION: That the nominations for Vice-Chairman of the Alleghany County School Board be closed.

MOTION: Mr. Angle

MOTION: That Robert Fridley is approved as the Vice-Chairman of the Alleghany County School Board.

MOTION: Mr. Truett

SECOND: Mr. Angle

ROLL CALL VOTE:Mr. Angle - YES

Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Reynolds - YES

Mr. Truett - YES

Mr. Wright - YES

7 -YES 0 – ABSENT0 -NO

ELECTION OF CLERK

MOTION: That Dr. Campbell shall serve as Clerk of the Board.

MOTION:Mr. Fridley

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

ELECTION OF DEPUTY CLERK

MOTION: That Lorie Bess shall serve as Deputy Clerk.

MOTION:Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

DESIGNATION OF RECORDERS

Chairman Truett, upon recommendation of the Superintendent, designated Lorie Bess and Mary Jane Mutispaugh to serve as recorders.

APPOINT FOUR REPRESENTATIVES TO JACKSON RIVER TECHNICAL CENTER JOINT BOARD OF CONTROL

Chairman Truett appointed Mr. Angle, Mrs. Kerns, Mr. Reynolds, and Mr. Wright as Alleghany County Public School representatives to the Jackson River Technical Center Joint Board of Control.

APPOINT REPRESENTATIVE TO JACKSON RIVER GOVERNOR SCHOOL EXECUTIVE COMMITTEE

Chairman Truett appointed Mr. Fridley as the Alleghany County Public School representative to the Jackson River Governor’s School Executive Committee.

 

APPOINT DELEGATE AND ALTERNATE TO VSBA DELEGATE CONVENTION

Chairman Truett asked for volunteers to serve as the voting delegate and alternate to represent Alleghany County Public Schools during the 2013 Virginia School Board Association convention in November. There were no volunteers. This item will be reconsidered at the August regular meeting.

(14-01) PROVISION OF THE VIRGINIA FREEDOM OF INFORMATION ACT

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Campbell reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Freedom of Information Act. A copy of the Freedom of Information Act was provided to all Board members.

(14-02) PROVISION OF POLICY BBFA: SCHOOL BOARD MEMBERS CONFLICT OF INTEREST

The Virginia School Boards’ Association recommends that School Board members read and familiarize themselves with the Virginia Conflict of Interests Act. Each Board member and the Superintendent are required to file a Statement of Economic Interest each January, she added. She said the essential elements of the Act can be found in the Alleghany County School Board Policy BBFA. A copy was provided to all Board members.

(14-03) PROVISION OF THE VIRGINIA PUBLIC RECORDS ACTS

Pursuant to the Code of Virginia, Section 2.2-3702, Dr. Campbell reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Public Records Act. A copy of the Virginia Public Records Act was provided to all Board members.

(14-04) LOCATION OF ALLEGHANY COUNTY SCHOOL BOARD POLICY MANUALS

Dr. Campbell reported that copies of the Alleghany County School Board Policy Manual are available to the public at the central office at 100 Central Circle, Low Moor, VA, in each school’s office and library, and at the public libraries in Covington and Clifton Forge. She added the policy manual is also available on the school website, per state statutory requirement.

(14-05) ACCEPTANCE OF VSBA CODE OF CONDUCT

Dr. Campbell read the Code of Conduct and asked all Board members who agreed with the Code of Conduct to please sign the form. There were no questions from the Board.

MOTION: That the VSBA Code of Conduct be adopted, as presented.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Mr. Angle - YES

Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Reynolds - YES

Mr. Truett - YES

Mr. Wright - YES

7 -YES 0 - ABSENT0 - NO

(14-06) APPROVAL OF 2013-2014 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS

MOTION: That the Board approve the 2013-2014 calendar of School Board meetings and events, as presented.

MOTION:Mrs. Kerns

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

 

(14-07) APPROVAL OF MINUTES OF JUNE 10, 2013 REGULAR MEETING

MOTION: That the Board approve the minutes of the June 10, 2013 regular meeting as presented.

MOTION:Mr. Fridley

SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

 

COMMUNITY PARTICIPATION

(14-08) 2013 VSBA MEDIA HONOR ROLL COMMENDATION: DARRELL GLEASON, THE VIRGINIAN REVIEW

Chairman Truett presented a certificate of commendation to Darrell Gleason and thanked him for his service to the community.

(14-09) SCHOOL BOARD MEMBER COMMENTS

Mr. Angle welcomed the new Board members and stated he looks forward to a new year.

Mr. Fridley thanked the employees for their dedication through a tough year. He stated the Board is facing another challenging year ahead. He welcomed the new Board members and thanked them for their willingness to serve.

Mrs. Kerns thanked all staff for the past year. She stated she is ready for a new year and looking forward to working with the new Board members.

Mr. Persinger welcomed the new Board members and stated he is looking forward to a productive year ahead.

Mr. Reynolds thanked everyone for their warm welcome and stated he realizes there is a lot to learn and he is looking forward to a successful year.

Mr. Wright thanked everyone for welcoming him to the Board and stated there is much to learn.

Mr. Truett thanked staff for a successful year. He commended the teachers for their 24/7 dedication to students and continued planning throughout the summer. He stated the Board faced many hurdles this year and there are more to come in the year ahead but he is looking forward to working together and being as effective as possible. He stated he is proud to be serving on the Board.

Dr. Campbell congratulated Mr. Truett as the new chairman and Mr. Fridley as vice chairman. She welcomed the two new Board members and stated she is looking forward to working with them.

 

BUDGET AND FINANCE

(14-10) BUDGET REPORT

School Operating Fund

$2,115,059.45

School Textbook Fund

$1,117,838.23

Alleghany Foundation Nursing Grant

$31,905.54

Governor’s School

$103,722.65

Scholarship

$79,659.12

Alleghany Foundation Mental Health Initiative

$7,422.18

School Capital

$2,969,573.21

Medicaid Reimbursement

$648,444.18

Grand Total

$7,073,624.56

 

 

(14-11) FINAL 2012-2013 YEAR-END PAYMENT OF BILLS

Keven Rice, Director of Business and Finance, presented the year-end payment of bills.

MOTION: That the Board approve the 2012-2013 final year-end payment of the bills, as presented.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Mr. Angle - YES

Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Reynolds - YES

Mr. Truett - YES

Mr. Wright - NO

6 -YES 0 – ABSENT 1 - NO

(14-12) FINAL 2012-2013 YEAR-END FUND BALANCE TRANSFERS

Mr. Rice presented the year-end fund balance transfers.

(14-13) CAFETERIA REPORT

Mr. Rice presented the cafeteria report. He reported an ending net cash balance of $378,210.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(14-14) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

- July 16 – 11:45 a.m. – JRTC board meeting at JRTC

- July 16 – 5:00 p.m. – Board development work session at Central Office Complex

- August 12 - Division-wide convocation at Clifton Middle School

- August 19 – Regular monthly meeting at Central office complex

- August 21 – School opens

- August monthly calendar

(14-15) INVITATION TO ATTEND AUGUST 12, 2013 DIVISION-WIDE CONVOCATION

Mary Jane Mutispaugh, Director of Instruction, extended an invitation to Board members to attend the convocation day on August 12, 2013 at Clifton Middle School.

(14-16) ANNUAL HOMEBOUND REPORT

Ms. Hobbs presented the Annual Homebound Report to the School Board.

(14-17) APPROVAL OF STANDARD SCHEDULING DAY

Ms. Hobbs presented the Standard Scheduling Day, noting the division is in full compliance with state mandates regarding instructional times. She also noted Callaghan Elementary will have a start time of 9:00 a.m., which is different from last year.

MOTION: That the School Board approve the 2013-2014 Standard Scheduling Day, as presented.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(14-18) APPROVAL OF VEHICLE FUEL AND HEATING OIL BIDS FOR 2013-2014

Mr. Rice reported two bids were received, with Whiting Jamison Oil Company being the lowest bidder at $703,292.70. He recommended Whiting Jamison Oil Company be approved as the fuel provider for 2013-2014.

MOTION: That the School Board approve Whiting Jamison and Oil Company as the fuel provider for 2013-2014, as presented.

MOTION: Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(14-19) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Rice provided the work orders.

FIELD TRIP REQUEST:

(14-20) ALL OVERNIGHT AND OUT-OF-STATE TRIPS ASSOCIATED WITH VIRGINIA HIGH SCHOOL LEAGUE,
AND DISTRICT/REGIONAL/STATE/HONORS BAND AND CHORAL COMPETITIONS

MOTION: That the Board approve all overnight and out-of-state trips associated with Virginia High School

League, and district/regional/state/ honors band and choral competitions as presented.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(14-21) 90 AHS BAND STUDENTS TO ORLANDO, FL, APRIL 15-19, 2014

This item was removed from the agenda.

POLICY REVISIONS:

(14-22) REVISIONS BASED ON RECOMMENDATIONS FROM ADMINISTRATION

MOTION: That the Board approve the policy revisions, including Policies JEC and JEC-R, as presented.

MOTION: Mrs. Kerns

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

COMMUNICATIONS:

(14-23) JRTC MONTHLY REPORT

Dr. Campbell stated the report was provided for information purposes.

CLOSED SESSION

(14-24) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1

MOTION: That the School Board enter closed session to discuss Personnel, as authorized by the Code of Virginia Section 2.2-3711A.1

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 7:27 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION: Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

TIME: 8:18 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.
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MOTION: Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE:

Mr. Angle - YES
Mr. Fridley - YES
 Mrs. Kerns - YES
 Mr. Persinger - YES
 Mr. Reynolds - YES
Mr. Truett - YES
 Mr. Wright - YES
 7 -YES 0 – ABSENT0 - NO

TIME: 8:20 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(14-25) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and recommended by the Superintendent.
MOTION: Mr. Angle
SECOND: Mrs. Kerns
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

ADDITION TO THE AGENDA

MOTION: To add to the agenda a discussion to schedule a meeting with the Covington School Board to discuss a joint school system.

MOTION: Mr. Wright

SECOND: Mr. Reynolds

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - NO

Mr. Reynolds - YES

Mr. Truett - YES

Mr. Wright - YES

6 -YES 0 – ABSENT 1 – NO

The motion failed due to a lack of a unanimous vote to add it to the agenda.



ADJOURNMENT

MOTION: That the July 8, 2013 meeting of the Alleghany County School Board be adjourned.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 8:35 p.m.

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk