9-16-2013 Regular Meeting

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P.O. Drawer 140, 100 Central Circle
Low Moor, VA 24457
Office (540) 863-1800


 

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD


September 16, 2013

The Alleghany County School Board held its regular meeting on September 16, 2013, at 6:00 p.m. at Callaghan Elementary School, Covington, Virginia.

PRESENT: William W. Angle; Robert A. Fridley, Vice Chairman; Amber D. Kerns; Norman L. Persinger, Jr.; John P. Reynolds; Benjamin J. Truett, Chairman; and Jacob L. Wright. Also present: Sarah T. Campbell, Superintendent/Clerk and Lorie C. Bess, Deputy Clerk.

ABSENT:

Participation in the moment of silence and the Pledge of Allegiance, led by Kaylin Boggs and Emma Reed, fifth grade students.

Chairman Truett announced the following revision to the agenda:

1. Under agenda item #14-52 “Closed Session”, pupil personnel case #13-15 will not be discussed.

CLOSED SESSION

(14-52) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711.A.2

MOTION: That the School Board enter closed session to discuss Personnel and Student Matters, as authorized by the
Code of Virginia Section 2.2-3711.A.1 and 2.2-3711.A.2.

MOTION: Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

TIME: 6:03 p.m.

MOTION: That the Board adjourn from Closed Session and reconvene to the regular meeting at 7:00 p.m.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 7:00 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed
    in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed
    or considered by the School Board.
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MOTION: Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE:Unanimous

TIME: 7:03 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

Chairman Truett announced the following addition to the agenda:

1. Agenda item #14-77, Closed Session, will be added after agenda item #14-76,pursuant to the Code of Virginia § 2.2-3711.A.1
Personnel Matters. The Board will take action on agenda item #14-53, “Personnel Actions”, following the Closed Session.

PUPIL PERSONNEL

(14-54) DISPOSITION OF PUPIL PERSONNEL CASES

MOTION: That the Board approve the pupil personnel actions for cases #14-01 and #14-02, as discussed in closed session and
recommended by the Superintendent.

MOTION: Mr. Angle
SECOND: Mr. Persinger
ROLL CALL VOTE: Unanimous

(14-55) APPROVAL OF MINUTES

a. August 19, 2013 Regular Meeting

MOTION: That the Board approve the minutes, as presented.

MOTION: Mr. Wright

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(14-56) OPENING REMARKS AND WELCOME BY NANCY MOGA, PRINCIPAL, CALLAGHAN ELEMENTARY SCHOOL

Mrs. Moga read the following statement: Welcome to the greatest school in the universe! This is the 14th school board meeting to be held here. The school building is 49 years old. We remain grateful to the Alleghany County School Board and the citizens of Alleghany County for providing a comfortable, renovated building in which students enjoy learning each day. Your supper was served by our cafeteria staff, led by Mary Smith. Almost 40% of our staff members are new to working at Callaghan. We have 9 teachers,5 bus drivers,3 cafeteria workers, 1 nurse, 1 assistant, and 1 custodian who did not work at this site last year. Just over 40% of our students are at Callaghan for the first time. 67% of our teachers have earned their Master’s degree.With our support staff, we have 53 adults scheduled to work here all or some part of each week. We have one AHS student intern here this semester.Staff members please stand and remain standing. Students and Parents, please stand. Family and community members please stand. I present part of our Callaghan family that could be here. You board members are an extended part of our Callaghan family. So welcome home, and let me know what I can do to help your meeting operate smoothly.”

 

(14-57) REMARKS BY PTO REPRESENTATIVES

Jennifer Cales read the following statement: Good Evening Chairman of the Board, School Board Members, and Ladies and Gentleman. On behalf of the Callaghan PTO I would like to welcome you to Callaghan Elementary School. The Callaghan PTO holds monthly meetings and welcomes everyone on the second Monday of each month at 4:15. Babysitting is provided. Family Fun Friday’s are held once a month, with the exception of November and March, in which the PTO assists the school with Family Reading Night and Math Night. Our Family Fun Friday’s consist of Sock Hops, Trunk or Treat, Candy Bar Bingo, Talent Show and this year we are adding Game Night. At the end of October we will begin a Pie Shoppe fundraiser. We provide monthly snack and popcorn sales for the kids. This money is used for projects such as Field Day, Book Fair, DARE, Staff Recognition, SOL Breakfast and many more projects and activities. Our next event, Thirty-One Bingo, will be held on Sunday, September 22nd. This activity will begin at 2:00 p.m. at the Covington Moose Lodge. Proceeds from this event will go towards field trips.We invite you to attend. Advanced tickets are 4 for $25 and can be purchased from any of our teacher representatives. Our next Family Fun Friday, Camo Sock Hop, will be held on Friday, September 27 in the Callaghan cafeteria. We invite you to join us for some dancing, in your socks of course, and light refreshments. Thank you so much for allowing me to speak tonight. It is a great privilege to represent the Callaghan PTO.”

Teresa Reed read the following statement: Members of the Board, Mr. Chairman, Dr. Campbell, good evening. I am coming to you tonight as a co-president of Callaghan's PTO. I came to the PTO from Boiling Spring. Last year it was decided that we would combine boards to work together for our children.

At the end of the 2012-2013 school year, everyone worked diligently on the transition of students from Boiling Spring to Callaghan. Many opportunities were given for the students to get together and see the school and we are very appreciative. The entire Boiling Spring school was able to come for a visit, some groups had field trips together, we enjoyed a candy bar bingo night, a family fun night and picnic, and a summer SOL pool party. Also, during the summer we had a Ride the Bus event for students and their families. It successfully allowed both to see the routes and the duration of their rides. By orientation we had parents joining the PTO. We are enjoying a large pool of 28 volunteers who have gone through training with at least 5 more signed up. We all want to work together for the children. Promoting school spirit has added to the togetherness. A new spirit shirt was designed to be worn on spirit days showing our unity. We're also promoting school spirit with a contest. Both Boiling Spring and Callaghan do a wonderful job recycling; however, we are kicking it up a notch by collecting aluminum cans by grade level. The grade with the highest weight of cans will be the winner. Jackson River Enterprises is helping us with the tally, and our school receives the money from the aluminum at the end of the contest. Our children have played sports together and enjoyed the same scouting groups. There were many who were friends before the schools combined. Having familiar faces with teachers, bus drivers, and staff has eased the transition. Also, having familiar student faces in the classroom makes all our children have less anxiety. We are doing well at working together and look forward to the year ahead.”

(14-58) SCHOOL BOARD COMMENDATIONS

Boiling Spring and Callaghan students who earned a perfect score on their spring 2013 SOL assessments

Grade 3 – Andrew Middleton

Grade 4 – Jeffrey Harris and Lisa Simmons

Grade 5 – Hope Arthur, Bernard Kasozi, Alex Perdue, and Ryland Smith

(14-59) SCHOOL BOARD MEMBER COMMENTS

Mr. Wright thanked Mrs. Moga for hosting the meeting. He congratulated the student’s on their SOL awards. Mr. Wright expressed concern that high school students are getting off the bus in the afternoon at 5:15 p.m.

Mr. Reynolds thanked everyone for attending the meeting and stated it was good to see people involved in the business of the school board. He also thanked Mrs. Moga for hosting the meeting. He commended the students on their SOL scores.

Mr. Persinger congratulated the students on their SOL awards. He commended the Boiling Spring and Callaghan PTO’s for working together to make the best of a tough situation. He thanked the teachers for an easy transition for the students.

Mrs. Kerns thanked Ms. Cales and Ms. Reed for their work with the PTO and joining the two families together. She congratulated the students on their SOL scores and stated she appreciates their hard work.

Mr. Fridley thanked Mrs. Moga for hosting the meeting. He stated he realizes transition is not easy and thanked everyone for making it successful. He applauded the PTO volunteers for their willingness to serve in helping join the two schools together. He stated he is looking forward to another successful school year.

Mr. Angle thanked the teachers for everything they do. He commended the PTO on the many activities they have. He congratulated the students on their awards and further recognized one student that scored perfect on three different tests.

Mr. Truett stated he is impressed with what is going on in our school division and feels that everyone is on the right track. He stated he is pleased to hear there are 28 PTO volunteers to help lead the way. He thanked everyone for their hard work and for the successful start to the school year.

Dr. Campbell echoed Board members comments and added she could not be more pleased and impressed with the staff and community and what they have done to make the transition work well.

BUDGET AND FINANCE

(14-60) BUDGET REPORT

School Operating Fund

$853,556.32

School Textbook Fund

$1,118,023.21

Alleghany Foundation Nursing Grant

$79,087.26

Governor’s School

$92,866.79

Scholarship

$79,671.53

Alleghany Foundation Mental Health Initiative

$12,125.96

School Capital

$2,947,342.31

Medicaid Reimbursement

$648,545.17

Grand Total

$5,831,218.55

 

(14-61) PAYMENT OF BILLS

MOTION: That the Board approve the payment of the bills, as presented.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> Mr. Angle <span personnel<="" span="" style="font-size: 10pt; font-family: Arial, sans-serif;"> -YES
<span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> Mr. Fridley <span personnel<="" span="" style="font-size: 10pt; font-family: Arial, sans-serif;"> - YES
<span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> Mrs. Kerns <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> - YES
<span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> Mr. Persinger <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> - YES
<span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> Mr. Reynolds <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> - NO
<span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> Mr. Truett <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> - YES
<span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> Mr. Wright <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> - NO
<span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> 5 -YES <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> 0 – ABSENT <span personnel<="" span="" style="font-size: 10pt; font-family: Arial, sans-serif;;font-size: 13px;"> 2 - NO
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(14-62) TEN-DAY STUDENT MEMBERSHIP REPORT*

Mary Jane Mutispaugh, Director of Instruction, presented the first 10 days of school student membership report. She noted that membership on the tenth day was 2,397 and that the 2013-2014 budget was based on 2,495 students. She noted Comprehensive Services Act (CSA) students, for whom we must account in our division membership but for whom we do not receive state funding, are not included in the 10 day membership total.

(14-63) CAFETERIA REPORT

Mr. Rice presented the cafeteria report. He reported an ending net cash balance of $370,498.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(14-64) CALENDAR INFORMATION*

Dr. Campbell reminded the Board of the following meetings:

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- September 19, 7:00 p.m. – Called meeting w/ Covington School Board at JRTC

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- September 23, 6:00 p.m. – Work Session at Central Office

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- October 8, 12:00 p.m. – JRTC Joint Board of Control at JRTC

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- October 21, 6:00 p.m. – Regular monthly meeting at Clifton Middle School

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- October monthly calendar

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(14-65) CONSIDER RESOLUTION REGARDING STANDARDIZED TESTING

Dr. Campbell explained the purpose of the resolution and noted it was discussed at a recent meeting of superintendents. The resolution was not approved due to lack of a motion.

 

(14-66) JRTC ANNUAL REPORT

Mr. Glenn Spangler, Director, reviewed the attached annual report. Mr. Wayne Persinger reviewed the attached Alternate Placement Program report. He noted 16 students graduated from the program and 7 students received their GED. He added 2 students were dropped from the program because of attendance or behavior issues. Mr. Jeff Alleman reviewed the attached Educational Technology Center report and explained that ETC handles work orders remotely, whenever possible.

(14-67) SUMMARY OF 2012-2013 STATE DISCIPLINE, CRIME AND VIOLENCE REPORT

Jan Hobbs, Director of Human Resources and Pupil Personnel, reported 1,287 discipline referrals for 2012 – 2013: 759 at AHS, 398 at CMS, and 130 at the elementary schools.The total number of referrals is a decrease of 587 from the previous year. The School Resource Officers reported 304 referrals.

(14-68) ACCOUNTABILITY REPORT

Ms. Mutispaugh presented the final 2012-2013 Preliminary Accreditation status of the schools. She reported Virginia schools are under a dual system of accountability, one system at the state level and one system at the federal level. Accreditation standards are a state requirement. Three schools are fully accredited. Two schools, Mountain View Elementary and Callaghan Elementary are accredited with warning. In addition, two of five schools met all federal accountability requirements. Alleghany High School did not meet the AMAOs in graduation rate for Gap Group 1. Mountain View has not met the English benchmark in the white subgroup and the all, students with disabilities, and white subgroups in math. Callaghan Elementary did not meet the AMAO in the white subgroup for math. These three schools will need to complete an improvement plan. Consequently the division did not meet all federal benchmarks.

(14-69) APPROVAL OF GIFTED ADVISORY COMMITTEE

Board members were provided a list of committee members in their agenda packet.

MOTION: That the Board approve the Local Gifted Advisory Committee, as presented.

MOTION:Mr. Wright

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

(14-70) DISCUSSION OF NEW GRIEVANCE PROCEDURE LAW

Ms. Hobbs reported the Virginia General Assembly passed the Educator Fairness Act, which went into effect on July 1, 2013. This legislation made a number of substantial changes to Title 22.1 of the Code of Virginia. Ms. Hobbs reviewed the changes.

(14-71) CONSIDER APPROVAL OF PROPANE BID

Mr. Rice reported Dixie Gas & Oil Corporation was the lowest qualified bidder. He recommended they be approved as the propane supplier for October 1, 2013 through June 30, 2016.

MOTION: That the Board approve Dixie Gas and Oil Corporation as the propane supplier for the term of October 2013 to June 2016, as presented.

MOTION: Mr. Wright

SECOND: Mr. Persinger

ROLL CALL VOTE: Unanimous

(14-72) DISPOSAL OF SURPLUS ITEMS

Mr. Rice explained disposition of surplus property may include sale at a public auction, the sale or donation to other public bodies or qualifying entities, and/or recycling of the property.

MOTION: That the Board approve to dispose of surplus property associated with the two closed schools, as presented.

MOTION:Mr. Angle

SECOND: Mrs. Kerns


ROLL CALL VOTE:
<span personnel<="" span="" style="font-size: 10pt; font-family: Arial, sans-serif;;font-size: 13px;">
Mr. Angle
<span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;">
- YES
<span personnel<="" span="" style="font-size: 10pt; font-family: Arial, sans-serif;;font-size: 13px;"> Mr. Fridley <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> - YES
<span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> Mrs. Kerns <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> - YES
<span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> Mr. Persinger <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> - YES
<span personnel<="" span="" style="font-size: 10pt; font-family: Arial, sans-serif;;font-size: 13px;"> Mr. Reynolds <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> - NO
<span personnel<="" span="" style="font-size: 10pt; font-family: Arial, sans-serif;;font-size: 13px;"> Mr. Truett <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> - YES
<span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> Mr. Wright <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> - YES
<span personnel<="" span="" style="font-size: 10pt; font-family: Arial, sans-serif;;font-size: 13px;"> 6 -YES <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> 0 – ABSENT <span personnel<="" span="" class="style42" style="font-size: 10pt; font-family: Arial, sans-serif;"> 1 - NO
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(14-73) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Mr. Rice provided the work orders.

POLICY REVISIONS:

(14-74) Policy revisions tabled from August meeting

MOTION: That the Board approve the entire policy packet as presented, with the exception of using the words “business days” instead of “school days” in Policies GB (Equal Employment Opportunity / Nondiscrimination) and GBA/JFHA (Prohibition Against Harassment and Retaliation).

MOTION: Mr. Wright

SECOND: Mr. Reynolds

ROLL CALL VOTE:Unanimous

COMMUNICATIONS:

(14-75) SUMMARY OF 2013-2014 FEDERAL SCHOOL NUTRITION PROGRAM ANNUAL AGREEMENT

This document was provided for information purposes.

(14-76) JRTC MONTHLY REPORT

Dr. Campbell stated the report was provided for information purposes.

 

CLOSED SESSION

(14-77) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1

MOTION: That the School Board enter closed session to discuss Personnel Matters, as authorized by the Code of Virginia Section 2.2-3711.A.1.

MOTION:Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 9:00 p.m.

MOTION: That the Board return to open session from closed session.

MOTION: Mrs. Kerns

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

TIME: 9:35 p.m.

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.
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MOTION: Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

TIME: 9:37 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(14-53) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in closed session and recommended by the Superintendent.

MOTION: Mrs. Kerns
SECOND: Mr. Angle
ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(14-77) ADDITION TO THE AGENDA

There were no further additions.

ADJOURNMENT

MOTION: That the September 16, 2013 meeting of the Alleghany County School Board be adjourned.

MOTION:Mr. Angle

SECOND:Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME: 9:40 p.m.

____________________________________________________________________________

Chairman, Alleghany County School Board Clerk