1-26-2015 Regular Meeting

 



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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

January 26, 2015

The Alleghany County School Board held its regular meeting on January 26, 2015, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT: William W. Angle; Robert A. Fridley; Amber D. Kerns; Norman L. Persinger, Jr.; Benjamin J. Truett, Vice Chairman; Randall S. Tucker, Chairman; and Jacob L. Wright. Also present:Mary Jane Mutispaugh, Acting Superintendent/ Director of Instruction, and Lorie C. Bess, Clerk.

ABSENT:

Participation in the moment of silence and the Pledge of Allegiance.

Chairman Tucker announced the following addition to the agenda:

1. Agenda item #15-194, “Discuss qualifications of new superintendent”. This is an information item and will be inserted after agenda item #15-193.

MINUTES

(15-174) APPROVAL OF MINUTES

a. December 18, 2014 Called Meeting

MOTION: That the Board approve the minutes, as presented.

MOTION:Mr. Fridley

SECOND:Mrs. Kerns

ROLL CALL VOTE:Unanimous

BUDGET AND FINANCE

(15-175) BUDGET REPORT

 

School Operating Fund

$1,358,684.24

School Textbook Fund

$1,232,965.88

Alleghany Foundation Nursing Grant

$6,202.37

Governor’s School

$82,207.10

Scholarship

$78,759.29

Alleghany Foundation Mental Health Initiative

$10,752.30

School Capital

$522,253.13

Medicaid Reimbursement

$437,967.09

Grand Total

$3,783,791.40

 

(15-176) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION:Mr. Truett

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

(15-177) CAFETERIA REPORT

Dave Terry, Director of Business and Finance, presented the cafeteria report. He reported an ending net cash balance of $469,350.

(15-178) PROJECTED BUDGET INFORMATION BASED ON GOVERNOR’S PROPOSED BUDGET

Ms. Mutispaugh discussed the FY16 projected school operating budget based on the Governor’s proposed budget. The proposed budget is based upon a student enrollment of 2141. The current total anticipated deficit is projected at $965,183 and is subject to change based on continued internal budget development and any changes made by the state legislature, she noted.

 

PUBLIC HEARING: School Division’s Proposed 2015-2016 Operating Budget

Chairman Tucker declared the public hearing open. He stated citizens who wished to address the Board should use the signup sheet and that names would be called upon in the order they were received.

Chairman Tucker stated the following guidelines for the public hearing:

  1. Citizens wishing to speak should list their name and address on the sign-up sheet.
  2. There is a 3 minute time limit for individual comments.
  3. Speakers are to provide a copy of their remarks to the Clerk, if possible.
  4. All comments should be directed to the Board as a whole, and not to individual members.
  5. Board members are not expected to respond to questions or comments.

 

 

Pat Myers (7102 Potts Creek Road, Covington, Va.) Mrs. Myers gave a brief statement of her work history for the division as a bus driver, and her subsequent retirement in 2012. She suggested the Board consider paying long-term substitute bus drivers the same salary as a regular driver. She also recommended the Board research the costs associated with using buses for extra-curricular trips and the possibility of eliminating some of the trips, or combining some of the trips to save costs.

 

There were no other citizens wishing to address the Board. Chairman Tucker declared the public hearing closed.

COMMUNITY PARTICIPATION

(15-179) RECOGNITION OF TEACHERS’ ATTENDANCE AT BOARD MEETINGS

Kim Fix, Valerie Humphreys, Toni Jackson, and Brenda Wallace were recognized for their faithful attendance at school board meetings. Each teacher was presented with a certificate of appreciation.

(15-180) RECOGNITION OF ALLEGHANY HIGH SCHOOL SPANISH TEACHERS

Robert Tucker and Jose Aragones, high school Spanish teachers, were recognized for their assistance at Clifton Middle School while the middle school was without a Spanish teacher. Both teachers used their planning time to teach Spanish at the middle school. Both were presented with a certificate of appreciation.

(15-181) REMARKS BY BOB UMSTEAD, AEA PRESIDENT

Mr. Umstead encouraged the Board to accept money for salary increases from the state government, even if it means the Board has to make a local match. He stated teachers realize these are hard times with the budget and there isn’t much money, but the Board should not turn away money designated for salaries. He also recommended teachers from Alleghany County and Covington City schools meet to discuss common goals and options for a joint school division. He thanked the Board for their support and stated the AEA will help any way it can.

(15-182) PUBLIC COMMENT (specific to agenda)

There were no citizens wishing to address the Board.

 

(15-183) SCHOOL BOARD MEMBER COMMENTS

Mr. Fridley thanked everyone for attending the meeting, especially the teachers who regularly attend meetings to get information to share with their coworkers. He thanked Mr. Tucker and Mr. Aragones for going above and beyond what is expected of them and helping the middle school. He thanked Mrs. Myers for her comments and suggestions. He thanked Mr. Umstead for his positive comments during a negative budget situation. He stated the Board will do the best it can with what it is given.

 

Mr. Angle thanked the four teachers for regularly attending board meetings. He commended Mr. Tucker and Mr. Aragones for their extra efforts. He thanked Mr. Umstead for his comments and agreed with his suggestion of having the teachers from Alleghany County and Covington getting together to discuss school consolidation.

 

Mr. Truett thanked everyone for attending the meeting. He stated the budget season is a very challenging time of year. He stated it has always been the culture of this area for people to step up to the plate when something needs to be taken care of, and this is evidenced in our school division, and he appreciates the extra efforts by all.

 

Mrs. Kerns thanked Mrs. Myers for her comments. She thanked the teachers for attending the meetings, the Spanish teachers for their assistance, and Mr. Umstead for answering her questions and providing positive feedback.

 

Mr. Wright thanked Mr. Tucker and Mr. Aragones for their extra efforts at the middle school. He thanked Mr. Umstead for his comments and his suggestion to have the teachers from both school divisions meet to discuss school consolidation. He thanked Mrs. Myers for her work as a bus driver and stated it is a lot of responsibility transporting the students safely. He congratulated Callaghan Elementary School for its division wide spelling bee winner.

 

Mr. Tucker thanked everyone for attending the meeting. He commended the teachers that go above and beyond what is expected of them on a daily basis. He stated there is a lot of work to do with the budget but the Board will do the best it can. He noted the search for a new superintendent has begun and the Board will work diligently to get the best superintendent it can.

 

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(15-184) CALENDAR INFORMATION

Ms. Mutispaugh reminded the Board of the following meetings:

- February 2, 1:00 p.m. -- Administrative Budget Committee at Central office
- February 9, 6:00 p.m. – Budget Work session at Central office
- February 10, *11:00 a.m. – Joint Board of Control meeting at JRTC (*Note time change)
- February 16, 6:00 p.m. – Regular meeting at JRTC
- February monthly calendar

(15-185) APPROVAL OF 2015-2016 ACADEMIC CALENDAR

Ms. Mutispaugh presented the proposed 2015-2016 academic calendar for approval. She noted it was the same draft calendar that was presented in December. Board members discussed the option of possibly having year-round school in the future.

MOTION: That the Board approve the 2015-2016 academic calendar, as presented.

MOTION: Mrs. Kerns

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

 

 

(15-186) TRENDS IN ADVANCED PLACEMENT, DUAL ENROLLMENT, GOVERNOR’S SCHOOL, AND VIRTUAL COURSE ENROLLMENT

Ms. Mutispaugh reviewed trends in Advanced Placement, Dual Enrollment, Governor's School and virtual courses.

 

(15-187) AUTHORIZATION OF SIGNATURES IN ABSENCE OF ACTING SUPERINTENDENT

Ms. Mutispaugh stated the Virginia Department of Education requires the School Board to designate two individuals to sign forms in the absence of the superintendent. Last year, the Board designated Ms. Mutispaugh and Jan Hobbs as signatories; however, because Ms. Mutispaugh now serves as the acting superintendent, there needs to be an additional person assigned, she explained. Ms. Mutispaugh recommended Jan Hobbs and Fred Vaughan to be authorized to sign reports in the absence of the acting superintendent.

MOTION: That the Board authorize Jan Hobbs and Fred Vaughan to serve as signature designees in the absence of the acting superintendent.

MOTION: Mrs. Kerns

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

 

(15-188) APPROVAL OF FIVE-YEAR CAPITAL IMPROVEMENT PLAN

Mr. Terry reviewed the proposed Five-year Capital Improvement Plan with the School Board. A previous listing of prioritized projects was provided for each school location, the School Board Office on Central Circle, and the Bus and Maintenance facility in Covington. A summary by school for the division was also provided to the Board. Safety and Security were prioritized within the plan, and all projects with the Safety project code were scheduled within the first two years of the plan.These projects include a more secure front entrance configuration for all schools, an upgrade of the fire alarm system at Alleghany High School, replacement of the media management system at Clifton Middle School, and the installation of additional security cameras.

MOTION: That the Board approve the Five-Year Capital Improvement Plan, as presented.

MOTION: Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE:

Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - YES
Mr. Persinger - NO
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - NO
5 -YES 0 – ABSENT 2 - NO

(15-189) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet for the month of December, 2014, and a year-to-date comparison.

(15-190) COMMUNICATIONS

Ms. Mutispaugh stated the reports were provided for information purposes.

a. JRTC monthly report

*Mr. Fridley departed the meeting at this time.

FIELD TRIP REQUEST:

(15-191) 71 CMS STUDENTS TO WASHINGTON, D.C., MARCH 27-28, 2015

MOTION: That the Board approve the field trip request, as presented.

MOTION:Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE:

Mr. Angle - YES
Mr. Fridley - ABSENT
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
6 -YES 1 – ABSENT 0 - NO

POLICY REVISIONS:

(15-192) POLICIES RECOMMENDED BY VSBA AND/OR ADMINISTRATION

The policies approved were:GCA-R1, Organizational Chart; LC, Charter Schools; LC-F, Alleghany County Charter School Application Addendum; and LC-R, Alleghany County Charter Schools.

MOTION: That the Board approve the revised policies, as presented.

MOTION: Mr. Truett

SECOND: Mr. Angle

ROLL CALL VOTE:

Mr. Angle - YES
Mr. Fridley - ABSENT
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
6 -YES 1 – ABSENT 0 - NO

*Mr. Fridley returned to the meeting at this time.

OTHER BUSINESS

(15-193) DISCUSSION OF JOINT SCHOOL SYSTEM

Chairman Tucker reported he spoke with Tammy Scruggs-Duncan and both Boards are to select a date to have a joint meeting sometime in February.

(15-194) DISCUSS QUALIFICATIONS OF NEW SUPERINTENDENT

The Board will establish qualifications of a new superintendent based upon the survey results and qualifications listed with other school divisions. The clerk will send the qualifications to VSBA by January 28. VSBA will advertise the position on their website beginning February 2.

CLOSED SESSION

(15-195) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711-A.2

MOTION: That the School Board enter closed session to discuss Personnel Matters and Student Matters, as authorized by the Code of Virginia Sections 2.2-3711.A.1, and 2.2-3711.A.2.

MOTION:Mrs. Kerns
SECOND: Mr. Angle
ROLL CALL VOTE:

Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
7 -YES 0 – ABSENT 0 - NO

Time: 7:05 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION:Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE:

Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
7 -YES 0 – ABSENT 0 - NO

Time: 8:07 p.m.

 

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE:

Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
7 -YES 0 – ABSENT 0 - NO

Time: 8:08 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

 

PERSONNEL

(15-196) PERSONNEL ACTIONS

MOTION: That the Board approve the personnel agendas, as presented.

MOTION:Mr. Wright
SECOND:Mr. Angle
ROLL CALL VOTE:Unanimous

ADJOURNMENT

MOTION: That the January 26, 2015 meeting of the Alleghany County School Board be adjourned.

MOTION:Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

TIME:8:10 p.m.

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk