11-17-2014 Regular Meeting

 

 



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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

November 17, 2014

 

The Alleghany County School Board held its regular meeting on November 17, 2014, at 6:00 p.m. at Alleghany High School in Covington, Virginia.

 

PRESENT: William W. Angle; Robert A. Fridley; Amber D. Kerns; Norman L. Persinger, Jr.; Benjamin J. Truett, Vice Chairman; Randall S. Tucker, Chairman; and Jacob L. Wright. Also present:Mary Jane Mutispaugh, Director of Instruction / Deputy Clerk; and Lorie C. Bess, Clerk.

 

ABSENT: (Mrs. Kerns departed the meeting at 7:50 p.m.)

 

Participation in the moment of silence and the Pledge of Allegiance, led by members of the Eagle Scouts.

 

(15-126) APPROVAL OF MINUTES

a. October 13, 2014 Called Meeting

b. October 20, 2014 Regular Meeting

MOTION: That the Board approve the minutes, as presented.


MOTION:Mr. Fridley

SECOND:Mrs. Kerns

ROLL CALL VOTE:Unanimous

 

COMMUNITY PARTICIPATION

(15-127) OPENING REMARKS AND WELCOME BY DWAYNE ROSS, PRINCIPAL, ALLEGHANY HIGH SCHOOL

Mr. Ross welcomed everyone to the meeting and thanked the Board for its continued support. He commended the staff for their continuous dedication to the students of Alleghany High School. He thanked the Board for his recent appointment and the opportunity to serve as principal of the high school.

 

(15-128) REMARKS BY PTSO REPRESENTATIVE

Robert Tucker read the following statement: “We may ask ourselves some dayswhy we do what we do. Why do we continue the fight to educate our community when there are so many obstacles put in our way? One hundred fifty years ago in Rich Patch, Virginia, the state declared that Mary Margaret Persinger and her sister could not be educated alongside white students because of their mixed heritage. For the people in the area this was unacceptable. Mrs. Wolfe, Mrs. Bowen, and Mrs. Fridley, backed by the entirePersinger clan, decided they would do what the state would not. Working with what little they had, they saw to it that both girls learned to read and write, and because of their actions, they live on today in the stories written by Mary Margaret Persinger which are now read by people around the world. Just as important is the fact that after 150 years,they live on in this Boardas some of the members of this Board are their descendants. They live onin their descendants that work in education throughout the countrydealing withgovernment regulations that, at times, make as much sense to them as the decision not to educate white and nonwhite students side by side did to their ancestors. They live on in the value of education that they imparted on their community, a valuethat continues to this day. So the next time someone asks you why we do what we do, respond that we are following a community and afamily tradition.”

 

(15-129) REMARKS BY ALLEGHANY HIGH SCHOOL FFA TEACHER AND PRESIDENT

Melinda Hinkle, agriculture teacher, read the following statement: “Thank you all for being here tonight. My name is Melinda Hinkle. I am a 2006 graduate of Alleghany High School. I came back to my hometown and fulfilled my dream of becoming the Agriculture teacher and the Future Farmers of America (FFA) advisor here at Alleghany High School. I am very honored to introduce the young lady coming up to talk to you next. She is one of my agriculture students and an FFA member. Last year she served as our FFA president, while she was just a junior. She has competed on the livestock judging team for the past two years, where they placed 5th and 6th in the state out of over 40 teams. She is currently developing a PALS program to inform elementary students of how agriculture impacts their daily lives. I could keep going on for days about how wonderful she is and all that she has accomplished; but, I want to focus on her most recent accomplishment with the FFA. This spring she was elected as the Northern Area FFA vice president, meaning that she serves as the FFA vice president over about 40 schools in western Virginia. She is the first person to ever receive this honor from Alleghany High School. Accepting this position, she knew she would have a lot of responsibilities, such as FFA meetings all the way up in the Shenandoah Valley, leadership conferences where she would have to teach workshops, agriculture classroom visits to schools throughout the area, and much more. She has done all of this while maintaining an impressive GPA, having a part-time job, working on her father’s cattle farm, and keeping a smile on her face. So, here to tell you a little more about her duties as the FFA Northern Area vice president, I give you Miss Emily Moyers.”

 

Emily Moyers, FFA president, read the following statement:“Thank you all for having me tonight. This past spring I was elected as the Northern Area FFA vice president. This has afforded me countless opportunities, such as, I have been a guest at multiple schools where I was able to talk to FFA members about the importance of leadership, I coordinated an FFA service project where I collected over 50 shoeboxes from the Northern area for Samaritan’s Purse, and I have met countless leaders in the agricultural industry. The most recent opportunity I was given was the chance to attend the National FFA Convention in Louisville, Kentucky. I attended workshops on community and leadership, talked with over 50 agricultural colleges and universities from all over the United States, and made important connections with agricultural companies. The most exciting experience was participating in the FFA Business Meeting as a delegate, where about 200 other state officers and I voted on policies and procedures in the FFA. Having the opportunity to see over 60,000 FFA members in one arena, all in their official dress, is something that I will never forget. All of these experiences make me think of the FFA motto and how it reminds me of Alleghany High School. The first line of the motto is ‘Learning to Do’. We have wonderful teachers, administrators and staff that are here everyday teaching us what we need to know for when we make it out into the real world. ‘Doing to Learn’, the second line of the motto, emphasizes the importance of learning through hands-on experiences. We have an amazing CTE department here at Alleghany High School, which helps prepare us for jobs straight out of high school. We have innovative teachers who do their best to apply what we learn to real world situations. ‘Earning to Live’ is the next line of the motto. The ultimate goal for us as students is to be prepared to make it out on our own. The teachers, administrators and staff here make sure we are well prepared for ours when we leave here. The final line is ‘Living to Serve’. Community, it’s what makes this school system so special. We have an amazing school board to support us all, and you are living to serve us and our best interests, and for that, we thank you. Although this is the FFA motto, I think everyone will agree with the significance it holds for all of us here tonight. Thank you.”

 

(15-130) SCHOOL BOARD COMMENDATIONS

Gaige Kern - Alleghany High School, Cross Country District and Conference Champion

Recognition of bus drivers and a School Resource Officer for their heroic actions during a crisis situation: Paul Guy, Marlene Smith, Jeff Rimmer, and Curtis Jefferson

Sharon Elementary School – 2015 Distinguished Title I School

 

(15-131) PUBLIC COMMENT (specific to agenda)

There were no citizens wishing to address the Board.

 

(15-132) SCHOOL BOARD MEMBER COMMENTS

Mr. Angle thanked everyone for attending the meeting and Mr. Ross for hosting. He stated the Board made a wise decision in appointing Mr. Ross as the principal of Alleghany High School. He congratulated Gaige Kern and wished him well at Virginia Tech this fall. He thanked Melinda Hinkle, Emily Moyers, and Robert Tucker for their comments. He congratulated Sharon Elementary School on its Title I Distinguished School award. He commended the bus drivers and school resource officers for their heroic efforts. He stated the state budget is not looking good but the Board will do the best it can with what it is given.

 

Mr. Fridley thanked Mr. Ross for hosting the meeting and the faculty for supporting their school by attending the meeting. He thanked the Eagle Scouts for leading the pledge. He stated he is always inspired by Mr. Tucker’s comments and thanked him for his time. He congratulated Gaige Kern and wished him well in his future endeavors. He thanked the bus drivers for their heroic actions.He congratulated Sherman Callaghan on the Title I Distinguished School award.

 

Mr. Truett thanked everyone for attending the meeting. He thanked Mr. Tucker for his comments and stated everyone continues to do what they do because of the students, not for the money or the glory, and he encouraged everyone to keep up the hard work because it is appreciated.

 

Mr. Persinger thanked Mr. Ross for hosting the meeting and commended the faculty, stating everyone is valued and the fruits of their labors are revealed through the successes of the students. He congratulated Sharon Elementary School on its award.

 

Mrs. Kerns thanked everyone for attending the meeting. She commended Emily Moyers and her efforts in working with elementary students on FFA topics. She congratulated Gaige Kern and encouraged him to “keep running”. She thanked the bus drivers for their assistance to their fellow bus driver. She congratulated Sharon Elementary School on its award and wished them continued success.

 

Mr. Wright thanked Mr. Tucker for his comments. He commended Gaige Kern on his accomplishment and said he enjoys reading about him in the newspaper. He thanked Mr. Ross for hosting the meeting.

 

Mr. Tucker thanked Mr. Tucker for his comments and stated it is obvious that everyone cares about our community. He stated there is a lot going on with the school division and he appreciates what everyone does to make it successful. He noted he attended the SPED Local Advisory Committee meeting recently and learned a lot about special education.

 

BUDGET AND FINANCE

(15-133) BUDGET REPORT

 

School Operating Fund

$479,140.26

School Textbook Fund

$1,232,875.18

Alleghany Foundation Nursing Grant

$59,512.38

Governor’s School

$83,295.14

Scholarship

$78,753.50

Alleghany Foundation Mental Health Initiative

$9,911.41

School Capital

$550,598.18

Medicaid Reimbursement

$437,934.88

Grand Total

$2,932,020.93

 

(15-134) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION: Mr. Wright

SECOND:Mr. Truett

ROLL CALL VOTE:Unanimous

(15-135) APPROVAL OF BUDGET DEVELOPMENT CALENDAR AND DESIGNATION OF JANUARY 26
AS DATE FOR PUBLIC HEARING ON 2015-2016 BUDGET

Mr. Terry discussed the budget development calendar and each board member was given a revised calendar at the meeting. Start times for the Administrative budget meetings were changed to reflect the new time of 1:00 p.m. The calendar follows the same format as prior years, with the requirement that the board present to the Board of Supervisors a balanced budget by March 31, 2015. January 26 was also designated as the date for the public hearing for the 2015-2016 budget.

MOTION: That the Board approve the budget development calendar as presented and designate January 26
as the date for the public hearing on the 2015-2016 budget.

MOTION:Mrs. Kerns

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

(15-136) CAFETERIA REPORT

Mr. Terry presented the cafeteria report. He reported an ending net cash balance of $446,671.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(15-137) CALENDAR INFORMATION

Ms. Mutispaugh reminded the Board of the following meetings:

-November 19-21 – VSBA State Convention in Williamsburg
-December 9 - 12:00 p.m. – JRTC Joint Board at JRTC
-December 15 - Regular monthly meeting at Central Office Complex
-December monthly calendar

(15-138) ANNUAL NURSING PROGRAM REPORT

Dr. Elizabeth Heath, Director of Special Education, presented the Nursing Program Annual Report to the School Board. The 2013-2014 school year concluded the sixteenth year of this valuable and positive program for our students and staff. During the 2013-2014 school year the nurses reported 35,333 clinical encounters. This data is shared with the School Health Advisory Board, the Greater Alleghany School Health Consortium, the Virginia Department to Health, and the Community Services Board.

 

(15-139) FREE AND REDUCED LUNCH REPORT

Ms. Mutispaugh reported a division wide free and reduced lunch rate of 46.83%.

 

(15-140) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet for the month of October, 2014, and a year-to-date comparison.

(15-141) DISCUSSION OF JOINT SCHOOL SYSTEM

Mr. Tucker stated he plans to contact the Covington School Board Chairman soon to determine what the next step will be for a future meeting. Mr. Wright stated he will host a public meeting on December 11 at 6:30 p.m. at the C.P. Jones Library in Covington to discuss the benefits of a school merger and he invited everyone to attend.

 

POLICY REVISIONS

(15-142) POLICIES RECOMMENDED BY VSBA AND/OR ADMINISTRATION

MOTION: That the Board approve the policies, as presented.

MOTION: Mrs. Kerns

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

 

(15-143) COMMUNICATIONS

Ms. Mutispaugh stated the reports were provided for information purposes.

a. JRTC monthly report

b. Teacher Advisory Committee

 

OTHER BUSINESS

(15-144) ADDITION TO AGENDA

There were no additions to the agenda.

 

CLOSED SESSION

(15-145) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711-A.2

MOTION: That the School Board enter closed session to discuss Personnel Matters and Student Matters, as authorized by the Code of Virginia Sections 2.2-3711.A.1 and 2.2-3711.A.2.

MOTION: Mr. Angle
SECOND: Mr. Fridley

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
7 -YES 0 - ABSENT 0 - NO

*Amber Kerns departed the meeting at 7:50 p.m.

 

MOTION: That the School Board return to open session from closed session.

MOTION:Mr. Truett

SECOND: Mr. Fridley

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
6 -YES 1 - ABSENT 0 - NO

 

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mr. Fridley

SECOND: Mr. Angle

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
6 -YES 1 - ABSENT 0 - NO

TIME: 9:10 p.m.

 

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

 

PERSONNEL

(15-146) PERSONNEL ACTIONS

MOTION: That the Board approve the personnel agenda and addendum as presented and discussed in closed session, with the exception of the assistant principal position, which will be tabled until a future meeting.

MOTION:Mr. Fridley

SECOND:Mr. Truett

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
6 -YES 1 - ABSENT 0 - NO

 

(15-147) CONSIDER APPROVAL OF REVISED JOB DESCRIPTIONS

Board members reviewed and discussed the proposed job descriptions and decided to table approval until a future meeting.

MOTION: That the Board table approval of the revised job descriptions until a future meeting.

MOTION:Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
6 -YES 1 - ABSENT 0 - NO

PUPIL PERSONNEL

(15-148) PUPIL PERSONNEL ACTIONS

MOTION: That the Board approve the pupil personnel actions, as discussed in closed session.

MOTION: Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
6 -YES 1 - ABSENT 0 - NO

ADJOURNMENT

MOTION: That the November 17, 2014 meeting of the Alleghany County School Board be adjourned.

MOTION:Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

TIME:9:17p.m.

 

 

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk