12-15-2014 Regular Meeting



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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

December 15, 2014

The Alleghany County School Board held its regular meeting on December 15, 2014, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT: Robert A. Fridley; Amber D. Kerns; Norman L. Persinger, Jr.; Benjamin J. Truett, Vice Chairman; Randall S. Tucker, Chairman; and Jacob L. Wright. Also present:Mary Jane Mutispaugh, Director of Instruction / Deputy Clerk; and Lorie C. Bess, Clerk.

William W. Angle was absent at roll call but subsequently arrived at 6:20 p.m. after agenda item #15-154.

ABSENT:

Participation in the moment of silence and the Pledge of Allegiance.

Chairman Tucker announced the following additions to the agenda:

1. Agenda item #15-55, “Calendar Information”. The Board will consider changing the January 26 regular meeting date to January 20. This is an action
item.

2. Agenda item #15-166, “Consider approval of intercom system for Alleghany High School.” This is an action item and will be inserted after agenda item
#15-162.

3. Under agenda item #15-167, Closed Session, four additional pupil personnel cases will be discussed. The case numbers are #15-24, #15-25, #15-26,
and #15-27.

4. Agenda item #15-171, “Authorization of signatures for banking services”. This is an action item and will be inserted after agenda item #15-154.

5. Agenda item #15-172, “Consider purchase of hoodies for employees”. This is an action item and will be added after agenda item #15-170.

 

MINUTES

(15-126) APPROVAL OF MINUTES

a. November 17, 2014 Regular Meeting

MOTION: That the Board approve the minutes, as presented.

MOTION:Mr. Fridley

SECOND:Mrs. Kerns

ROLL CALL VOTE:Unanimous

COMMUNITY PARTICIPATION

(15-150) PUBLIC COMMENT (specific to agenda)

There were no citizens wishing to address the Board.

(15-151) SCHOOL BOARD MEMBER COMMENTS

Mr. Wright welcomed everyone to the meeting and wished everyone a happy holiday season.

 

Mrs. Kerns reported she enjoyed spending the day at Mountain View Elementary helping with the Santa Shop and building candy Christmas trees with the students.

Mr. Persinger read the following statement: “I would like to take a moment and thank the Alleghany Foundation in facilitating and funding the educational learning trips. These trips expose our educators, administrators, and leaders to an array of instructional delivery methods spanning multiple grade levels. I have had the opportunity to participate in two learning trips in the last month; New Tech Network of Schools and a 1:1 initiative in Henrico’s Hungry Creek Middle School.

New Tech Network is a network of schools which empowers students to reach their full potential by providing an open concept learning environment encouraging collaborative learning by working in groups solving real world problems all while in a technology rich environment and where teachers become facilitators, enablers of learning. New Tech’s motto is ‘Trust, Respect, Responsibility, and Professionalism’. New Tech schools can be standalone schools or schools within a school, much like the only New Tech School in Virginia, Warrior Tech and Magna Vista High School in Henry County. The overwhelming majority of New Tech schools do not replace traditional high schools. New Tech schools are open to all students and enrollment mimics demographics of the traditional high school(s) in that district. New Tech’s greatest strengths, in my opinion, is its ability to connect community and schools, redirect peer pressures to influence positive group collaboration, not to mention it develops students with self-confidence, public speaking abilities, team work, self-discipline, and a sense of community.

Henrico’s 1:1 initiative employs some of the same attributes of New Tech: Facilitated instruction and collaborative learning. I also witnessed a couple of flipped classrooms, where the teacher records the lecture to be viewed as homework and class time is spent on problem solving and reinforcing concepts in the lecture through group collaboration. We also saw ways that technology improved differentiated instruction in a couple of classrooms.

For me, the take away is that 1:1 initiative is a tool that coupled along with facilitated instruction, differentiated instruction and/or project based learning has the potential in reaching the greatest number of our 21st century learners.

While the master plan is still in development to improve all students’ educational attainment, the one thing we all must embrace is change. Our students (consumers) deserve more developmental choices, greater input on their learning outcomes, and the experience of greater community involvement.

I would encourage everyone when the opportunity presents itself to go visit some of our neighboring districts to see how change is bringing about choice.”

 

Mr. Truett thanked everyone for attending the meeting and wished everyone a Merry Christmas.

 

Mr. Fridley wished everyone a Merry Christmas and thanked the employees for the great job they have done thus far in the school year. He stated the budget talks are upon the Board and encouraged everyone to offer their input. He stated the search for a new superintendent will begin soon and encouraged everyone to offer their input on that as well.

 

Mr. Tucker thanked The Alleghany Foundation for its support of the recent educational learning trips. He noted he attended the VSBA annual convention and received a lot of good information regarding the upcoming superintendent search and new changes in school law. He also commented on having a great day at Mountain View Elementary and helping the students to build candy trees.

 

Ms. Mutispaugh provided two handouts to Board members detailing upcoming VSBA training opportunities and VSBA law updates. These handouts were from the VSBA Annual Convention in November, she noted.

BUDGET AND FINANCE

(15-152) BUDGET REPORT

 

School Operating Fund

$949,033.33

School Textbook Fund

$1,232,965.88

Alleghany Foundation Nursing Grant

$44,661.41

Governor’s School

$123,486.12

Scholarship

$78,759.29

Alleghany Foundation Mental Health Initiative

$4,069.47

School Capital

$522,253.13

Medicaid Reimbursement

$437,967.09

Grand Total

$3,393,195.72

 

(15-153) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION: Mr. Truett

SECOND:Mrs. Kerns

ROLL CALL VOTE: Mr. Angle - ABSENT
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Truett - YES

Mr. Tucker - YES

Mr. Wright - NO

5 -YES 1 – ABSENT 1 - NO

(15-154) CAFETERIA REPORT

Mr. Terry presented the cafeteria report. He reported an ending net cash balance of $440,825.

*Mr. Angle arrived at 6:20 p.m.

(15-171) Authorization for Banking Services

Mr. Terry requested the Board to approve the authorization of the acting Superintendent for banking services with BB&T.

MOTION: That the Board approve the acting superintendent for banking services with BB&T, as presented.

MOTION: Mrs. Kerns

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(15-155) CALENDAR INFORMATION

Ms. Mutispaugh reminded the Board of the following meetings:

- January 5, 1:00 p.m. - Administrative Budget Committee at Central Office Complex
- January 12, 6:00 p.m. - Budget Work session at Central Office Complex
- January 13, 12:00 p.m. - Joint Board of Control meeting at JRTC
- January 23, 10:00 a.m. – District Spelling Bee at CMS Forum Hall (Snow date: Jan. 27)
- January 26 - Regular monthly meeting at Central Office complex, including public hearing on 2015-2016
operating budget
- January monthly calendar

(15-155) Consider changing the January 26 regular meeting to January 20.

The Board discussed upcoming meetings in January. The Board decided to hold a public hearing on January 20 to hear input from citizens regarding the qualifications of the new superintendent. The January 26 regular meeting will remain as is and will include a public hearing on the operating budget.

MOTION: That the Board leave the January 26 regular meeting as scheduled, and hold an additional meeting on January 20
for the public hearing requesting input on the qualifications of new superintendent.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(15-156) RESOLUTION CONCERNING FUNDING OF PUBLIC EDUCATION IN VIRGINIA

Mr. Truett read the resolution.

MOTION: That the Board approve the resolution recommended by VSBA, concerning the funding of public education in Virginia.

MOTION: Mr. Wright

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

(15-157) CONSIDER APPROVAL OF CTE TEXTBOOK PURCHASE

Jan Hobbs, Director of Assessment and Student Success, requested approval for the purchase of CTE textbooks at a total cost
of $4,579.17. The purchase includes Slater Farms Student Workbook and EduTyping program.

MOTION: That the Board approve the purchase of Career and Technical Education textbooks , as presented.

MOTION:Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

 

(15-158) TIMELINE FOR SIX YEAR IMPROVEMENT PLAN

Ms. Mutispaugh explained the Virginia Standards of Quality (Va. Code §22.1-253.13.6) requires school boards to evaluate their Six Year Improvement Plan in the fall of the year following its adoption. Board members were provided a copy of the timeline. The timeline stipulates that the Plan will be evaluated by stakeholders during December and January and that the Board will be provided with the final evaluation at its February meeting.

 

(15-159) REVIEW OF 2015-2016 ACADEMIC CALENDAR

Ms. Mutispaugh presented a draft of the proposed 2015-2016 school calendar. She noted that the calendar would be available on the website for input and the Board will be asked to approve a final calendar at the January meeting.

(15-160) APPROVAL OF 2015-2016 CURRICULUM REVISION RECOMMENDATIONS FOR ALLEGHANY HIGH SCHOOL

Ms. Mutispaugh presented revisions to the Alleghany High School Program of Studies. The new courses include: Forest and Wildlife Ecology, Ecology II/Global Perspectives, Psychology, and Reading/Math Remediation.

MOTION: That the Board approve the 2015-2016 curriculum revisions for Alleghany High School, as presented.

MOTION:Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

(15-161) PUPIL TEACHER RATIO REPORT

Ms. Mutispaugh presented the Pupil/Teacher Ratio Report for Fall 2014. She noted this report is required annually by the Virginia Standards for Accrediting Public Schools. She reported that the pupil/core teacher ratio is 19.8/1 and that the overall pupil/total teacher ratio is 14.6/1.

 

(15-162) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet for the month of November, 2014, and a year-to-date comparison.

(15-166) CONSIDER APPROVAL OF INTERCOM SYSTEM FOR ALLEGHANY HIGH SCHOOL

Mr. Terry presented the information to the Board. The Virginia Department of Education has awarded Alleghany County Public Schools a total of$45,444 from the 2014 School Security Equipment Grant Program authorized by the 2013 General Assembly. These funds were approved for the purchase and installation of school security equipment for Alleghany High School and Clifton Middle School. Reimbursements from the state grant are made only for qualified and approved items purchased on or after 09/25/2014. The equipment must be purchased within six months of the 09/25/2014 date, or by 3/25/2015. A local match of 25 percent of the state grant award is required. The local match should also be spent by the 3/25/2015 deadline. The period of the award is 09/25/2014 through 06/30/2015, and the state funds must be requested for reimbursement during this period. Proposals were obtained from three vendors and the lowest responsive bidder was Simplex Grinnell of Salem, VA for the Intercom/PA system and First Witness of Harrisonburg, VA for the additional security cameras. Mr. Mike Albert from Simplex Grinnell was present at the meeting to answer Board questions.

MOTION: That the Board approve the purchase of a new intercom system for Alleghany High School, as presented.

MOTION:Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Truett - YES

Mr. Tucker - YES

Mr. Wright - NO

6 -YES 0 – ABSENT 1 - NO

FIELD TRIP REQUEST:

(15-163) 70 AHS BAND STUDENTS TO VIRGINIA BEACH, VA, APRIL 2-4, 2015

MOTION: That the Board approve the field trip request, as presented.

MOTION:Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

 

(15-164) COMMUNICATIONS

Ms. Mutispaugh stated the reports were provided for information purposes.

a. Classified Advisory Committee

b. Minority Advisory Committee

c. Parent Advisory Committee

d. Teacher Advisory Committee

e. JRTC monthly report

 

 

OTHER BUSINESS

(15-165) DISCUSSION OF JOINT SCHOOL SYSTEM

Chairman Tucker reported he spoke with the chairman of the Covington School Board and they agreed a meeting needs to be scheduled with chairmen and vice-chairmen to discuss the next move. Chairman Tucker stated the Board needs to talk with the employees to get their input on their concerns and what they want to see in a merged school division. Mr. Wright stated he would like to see a timeline created so both Boards can stay on track. Mr. Wright volunteered to be the Board representative and meet with Covington Board members so the members that are interested in a merger can continue discussing options. Mr. Wright stated he feels very strongly about a merged school division and wants to focus on the benefits. Mr. Tucker agreed there are many positives, but both Boards have to vote on the merger, and that will require four votes from our Board. Mr. Angle stated it would be more efficient to allow the chairs, vice-chairs, and superintendents to meet and discuss the issues and then bring the results back to the full Boards.Mr. Wright made a motion that himself and Todd Persinger serve as Board representatives during the joint talks, but the motion died due to a lack of a second. Board members agreed to include discussion of joint schools on the January 12 work session agenda.

(15-166) ADDITION TO AGENDA

Four agenda items were added at the start of the meeting. There were no further additions.

CLOSED SESSION

(15-167) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711-A.2, AND POSSIBLE
LITIGATION 2.2-3711.A.7

MOTION: That the School Board enter closed session to discuss Personnel Matters, Student Matters, and Possible
Litigation as authorized by the Code of Virginia Sections 2.2-3711.A.1, 2.2-3711.A.2, 2.2-3711.A.7.

MOTION: Mr. Angle
SECOND: Mr. Fridley

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Truett - YES

Mr. Tucker - YES

Mr. Wright - YES

7 -YES 0 - ABSENT 0 – NO

Time: 7:40 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION:Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Truett - YES

Mr. Tucker - YES

Mr. Wright - YES

7 -YES 0 - ABSENT 0 – NO

Time: 10:34 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Mr. Angle - YES

Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - YES

Mr. Truett - YES

Mr. Tucker - YES

Mr. Wright - YES

7 -YES 0 – ABSENT 0 - NO

TIME:10:36 p.m.

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

 

PERSONNEL

(15-168) PERSONNEL ACTIONS

MOTION: That the Board approve the personnel agendas as presented, including appointing Mary Jane Mutispaugh
as acting superintendent effective January 2, 2015, and including a stipend.

MOTION:Mr. Wright
SECOND:Mr. Angle

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - NO

Mr. Truett - YES

Mr. Tucker - YES

Mr. Wright - YES

6 -YES 0 – ABSENT 1 – NO

MOTION: That the Board approve administrative duty per-diem pay for two acting assistant principals, beginning
December 16, 2014.

MOTION: Mr. Wright
SECOND:Mr. Angle

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - NO

Mr. Truett - YES

Mr. Tucker - YES

Mr. Wright - YES

6 -YES 0 – ABSENT 1 – NO

(15-169) CONSIDER APPROVAL OF REVISED JOB DESCRIPTIONS

Board members discussed the proposed job descriptions for the following positions: Division Maintenance and Transportation Manager, Dispatcher/Administrative Coordinator, Full-Time Substitute Bus Driver, Executive Secretary for Financial Services – Payroll, Executive Secretary for Financial Services – Accounts Payable and Receivable, Maintenance – Mechanic Foreman, and Mechanic Foreman.

MOTION: That the Board approve all revised job descriptions as presented, except for the Full-Time Substitute Bus Driver.

MOTION:Mrs. Kerns
SECOND: Mr. Wright

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES

Mrs. Kerns - YES

Mr. Persinger - NO

Mr. Truett - YES

Mr. Tucker - YES

Mr. Wright - YES

6 -YES 0 – ABSENT 1 - NO

DISPOSITION OF PUPIL PERSONNEL

(15-170) PUPIL PERSONNEL CASES

a. Case #14-36

MOTION: That student #14-36 is reinstated to the regular school program at the start of the second semester, as discussed in closed session.

MOTION:Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

b. Case #15-19

MOTION: Thatstudent #15-19 is suspended for the remainder of the school year, as discussed in closed session.

MOTION: Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

c. Case #15-24

MOTION: That student #15-24 is reinstated to the regular school program, effective immediately, as discussed in closed session.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

d. Case #15-25

MOTION: That student #15-25 is suspended for the remainder of the school year, as discussed in closed session.

MOTION:Mr. Angle

SECOND:Mr. Truett

ROLL CALL VOTE:Unanimous

e. Case #15-26

MOTION: That student #15-26 is suspended for the remainder of the school year, as discussed in closed session.

MOTION: Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

f. Case #15-27

MOTION: That student #15-27 is suspended for the remainder of the school year, as discussed in closed session.

MOTION: Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Unanimous

(15-172) CONSIDER PURCHASE OF HOODIES FOR ALL EMPLOYEES

Chairman Tucker asked the Board members to consider purchasing hoodies for all employees to enhance school spirit.

MOTION: That the Board purchase hoodies for all employees.

MOTION: Mr. Truett

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

 

 

ADJOURNMENT

MOTION: That the December 15, 2014 meeting of the Alleghany County School Board be adjourned.

MOTION:Mr. Fridley

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

TIME:10:48 p.m.

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk