3-16-2015 Regular Meeting

 

 



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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

March 16, 2015

The Alleghany County School Board held its regular meeting on March 16, 2015, at 6:00 p.m. in the Gleason Forum Hall at Mountain View Elementary School, Covington, Virginia.

PRESENT: William W. Angle; Amber D. Kerns; Norman L. Persinger, Jr.; Benjamin J. Truett, Vice Chairman; Randall S. Tucker, Chairman; and Jacob L. Wright. Also present:Mary Jane Mutispaugh, Acting Superintendent/ Director of Instruction, and Lorie C. Bess, Clerk.

ABSENT:Robert A. Fridley

Participation in the moment of silence, remembering the Siple, Rutter, and O’Brien families. The Pledge of Allegiance and school song were led by members of the Glee Club.

Chairman Tucker made the following announcement:

The Alleghany County School Board will be conducting interviews at an undisclosed location for the position of superintendent from March 17-April 1. These interviews will be held in accordance with the Code of Virginia Section 2.2-3712, which states: “The notice provisions of this chapter shall not apply to closed meetings of any public body held solely for the purpose of interviewing candidates for the position of chief administrative office. Prior to any such closed meeting for the purpose of interviewing candidates, the public body shall announce in an open meeting that such closed meeting shall be held at a disclosed or undisclosed location within 15 days thereafter.”

Chairman Tucker announced the following addition to the agenda:

1. Agenda item #15-250, “Information on purchase of hoodies for employees”. This is an information item and will be inserted after agenda item #15-249.

Chairman Tucker introduced Delegate Terry Austin and thanked him for attending the meeting. Delegate Austin presented certificates to students who earned a perfect score on their SOL test and also to the Educators of the Year.

 

MINUTES

(15-226) APPROVAL OF MINUTES

a. February 9, 2015 Work Session
b. February 18, 2015 Regular Meeting
c. February 25, 2015 Called Meeting with Covington School Board

MOTION: That the Board approve the minutes, as presented.

MOTION:Mrs. Kerns

SECOND:Mr. Angle

ROLL CALL VOTE:Unanimous

COMMUNITY PARTICIPATION

(15-227) OPENING REMARKS AND WELCOME BY TERESA JOHNSON, PRINCIPAL, MOUNTAIN VIEW ELEMENTARY SCHOOL
Ms. Johnson read the following statement:
Good evening, Mr. Chairman, members of the school board, Mrs. Mutispaugh, ladies and gentlemen. On behalf of the Mountain View Elementary School staff, I would like to welcome and thank you all for coming to celebrate our students and teachers for their recent achievements. At this time, we would like to introduce a special guest, Delegate Terry Austin from Botetourt County. It is with great pleasure that we welcome him tonight.

Mr. Austin is a lifelong resident of Botetourt County. His parents instilled in him and his siblings the importance of hard work, traditional values, strong ethics and giving back to the community. Mr. Austin is also a member of the Rotary Club of Buchanan and serves on the Advisory Board of the Bank of Botetourt. Terry and his wife, Kathy, live in the Buchanan section of Botetourt and attend Valley View Baptist Church. The Austins have four children and five grandchildren. He is here to support our students, as well as those receiving commendations of perfect scores on their 2013-2014 SOLs. For the past two years, his office has sent congratulatory letters to fourth and fifth grade students in Alleghany County Public Schools making the honor roll for the first three six weeks. One hundred thirty four letters were just recently sent out for Mountain View students this school year. I would like to express my sincere appreciation to Delegate Austin for coming this evening and to each board member for your continuous commitment and support to the employees and students of Alleghany County Public Schools. Thank you!”

 

(15-228) REMARKS BY MOUNTAIN VIEW ELEMENTARY PTO REPRESENTATIVE

Katrina Bradberry, PTO president, read the following statement: “Good evening members of the school board. On behalf of the Mountain View Parent Teacher Organization, I would like to welcome you to our school and take the opportunity to thank you for all of your hard work on behalf of our students. We are blessed to have a wonderful administration, faculty, and staff here at Mountain View and are proud to call Mountain View our school. I would like to take just a moment and tell you some of what our PTO is involved in around the school and the ways that we are striving to make Mountain View a great learning environment for our children. This year and next year are going to be rebuilding processes for our PTO. We have several key members who have moved on to other schools or relocated to other areas. However, we are actively looking for people willing to replace the empty slots. In light of the current situation, we have chosen to change the ways that the PTO operates to an extent. We have cut back on the number of events that the PTO hosts and have instead been focusing our funding on backing reward programs for our students who are excelling in academic areas. We fund incentives for the First in Math Program and also the Accelerated Reading program. We help to sponsor speakers and guests for school assemblies. And we still strive to provide gifts to our faculty and staff as reminders of our thankfulness for a job well done. In addition, we are continuing with great success with our programs such as Box Tops and also Coke Rewards. For instance, in December we received a check for over $2,300 for box tops alone. We have been planning a pajama party for our students that will also incorporate rewards for students who have met goals in various programs. However, due to the bad weather we have rescheduled this three times but will hopefully be having this event in the next few weeks. During my time as president for the PTO, my goal has been to be the “extra” set of hands for our faculty and staff and to also let our children know that they are special and that we are so proud of each and every accomplishment in their lives as they further their education. We want to publicly say congratulations to all of those students who are being recognized tonight and to assure them that they always have a cheering section in their corner. Thank you for your time and for all that you do!”

 

(15-229) SPECIAL PRESENTATION OF CLIFTON MIDDLE SCHOOL’S PRODUCTION OF FINIAN’S RAINBOW

Cast members of Finian’s Rainbow offered a brief presentation and invited everyone to attend the show.

(15-230) SCHOOL BOARD COMMENDATIONS

MOUNTAIN VIEW ELEMENTARY SCHOOL STUDENTS WHO EARNED A PERFECT SCORE ON THEIR SPRING 2014 SOL TESTS:
Grade 3: Kadence Bradberry, John Brewster, Lane Crawford, Sidney Donnan, Rongxing Fu, and Halen Lowman; Grade 4: Daniel Curtis, Randall Deschler, and Benjamin Tremblay; Grade 5: Hayden Baldwin and Aysia Massie

Chamber of Commerce Educator of the Year: Carol Claytor, Mountain View Elementary School

Chamber of Commerce Educator of the Year Finalists: Thomas “Ty” Dobbs, Alleghany High School; Jessi Allman, Clifton Middle School; Mary Ann Morris, Callaghan Elementary School; and Tammy Crane, Sharon Elementary School

ACHIEVEMENT OF CERTIFICATION FROM THE NATIONAL BOARD FOR PROFESSIONAL TEACHING STANDARDS:
Elisabeth Thompson, Callaghan Elementary School

(15-231) PUBLIC COMMENT (specific to agenda)

There were no citizens wishing to address the Board.

(15-232) SCHOOL BOARD MEMBER COMMENTS

Mr. Angle thanked Delegate Austin for attending the meeting and for his support in Richmond for education. He congratulated all students who received a commendation. He thanked Ms. Jordan for volunteering her time to work with the student’s participating in the school play. Mr. Angle offered clarification of a previous statement he made at a budget work session that suggested closing the bus garage and joining transportation services with the County offices. He stated, “In no way at all was I suggesting reducing the workforce at the garage”. He thanked everyone for attending the meeting.

Mr. Truett thanked Teresa Johnson for hosting the meeting and the meal. He commended the Glee Club for leading the pledge and the school song. He thanked the PTO for what they do for the school. He thanked Delegate Austin for attending the meeting. He commended the students and staff for their hard work on the school play.

Mr. Persinger thanked Ms. Johnson for the warm welcome and dinner. He thanked the PTO for their support of the school. He stated he looks forward to seeing the school play and thanked everyone for attending the meeting.

Mrs. Kerns thanked everyone for attending the meeting and Ms. Johnson for hosting. She commended the PTO for their support to the school. She thanked the Glee Club for presenting the school song. She commended the students of the school play and stated it is an awesome opportunity for students to participate in such activities. She congratulated the students who received commendations and the Educator of the Year nominees.

Mr. Wright thanked Delegate Austin for attending the meeting and welcomed him to attend future meetings. He reported the Division Spelling Bee winner competed at regionals and did a great job. He offered his condolences to the Siple, Rutter, and O’Brien families. He thanked Ms. Johnson for hosting the meeting and for everyone attending.

Mr. Tucker thanked the parents for attending the meeting to support the students.He thanked the cafeteria for the meal before the meeting. He congratulated the teachers nominated for Educator of the Year. He thanked Delegate Austin for attending the meeting.

 

BUDGET AND FINANCE

(15-233) BUDGET REPORT

 

School Operating Fund

$1,336,144.03

School Textbook Fund

$1,232,965.88

Alleghany Foundation Nursing Grant

$46,421.37

Governor’s School

$86,102.83

Scholarship

$78,759.29

Alleghany Foundation Mental Health Initiative

$5,546.05

School Capital

$517,315.63

Medicaid Reimbursement

$437,967.09

Grand Total

$3,741,222.17

 

(15-234) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION: Mr. Truett

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

(15-235) CAFETERIA REPORT

Dave Terry, Director of Business and Finance, presented the cafeteria report. He reported an ending net cash balance of $463,560.

(15-236) ANNUAL SCHOOL DIVISION AUDIT

David Terry, Director of Business and Finance, presented the 2014 fiscal year audit of the Alleghany County Public Schools. The School Division is represented as a discretely presented component unit of the County’s financial audit. The School Division obtained an unqualified audit opinion for fiscal year 2014. The audit was once again conducted by Robinson, Farmer, Cox Associates.

 

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(15-237) CALENDAR INFORMATION*

Ms. Mutispaugh reminded the Board of the following meetings:

- March 24, 6:00 p.m. – Joint work session w/ Board of Supervisors at ACGC
- April 14, *6:00 p.m. - Joint Board of Control at JRTC (*dinner meeting)
- April 20, 6:00 p.m. – Regular meeting at Sharon Elementary School
- April monthly calendar

(15-238) PRESENTATION ON THE JOB COACHING PROGRAM AT ALLEGHANY HIGH SCHOOL

Cheryl Brown, Alleghany High School SPED teacher assistant, gave a brief presentation of the job coaching program at the high school. She explained local businesses offer internships, which allow students the privilege of working in a real world work environment. This enabled the students to gain first-hand knowledge of business practices and concepts as well as providing a wide range of work experiences that educate our student to employer expectations, she noted.

 


(15-239) APPROVAL OF CONTRACTS FOR INTERNET, WAN, LOCAL PHONE SERVICE AND CELL SERVICE

After discussing the options, Board members agreed to table this item until the next meeting to obtain more information.

MOTION: That this item be tabled until the March 24 meeting.

MOTION:Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE:Unanimous

 

(15-240) CONSIDER PURCHASE OF COMPUTERS FOR CALLAGHAN ELEMENTARY SCHOOL AND CLIFTON MIDDLE SCHOOL

Ms. Mutispaugh explained computers in the labs of each school are upgraded on a rotating basis and Callaghan Elementary School and Clifton Middle School are scheduled for replacement this year. She requested the purchase of 26 computers for Callaghan Elementary and 89 computers for Clifton Middle school. She noted these will be used for SOL testing. The total cost of the purchase is $141,088.90 and state technology funds will be used for the purchase, she noted.

MOTION: That the Board approve the purchase of computers for Callaghan Elementary School and Clifton Middle School, at a total cost of $141,088.90, as presented.

MOTION:Mr. Truett

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

 

(15-241) CONSIDER APPROVAL OF TRANSPORTATION MANAGEMENT SYSTEM

Mr. Terry presented the Transportation Management System. He reported proposals were obtained from three vendors and the lowest responsive bidder was Transfinder of Schenectady, NY. Transfinder is used by over 1500 school districts in 47 states and has extensive experience in maximizing route efficiencies in rural school districts. The quoted cost of implementation is attached to these minutes. The administration recommended that the School Board approve the proposal as presented and approve the expenditure of $21,495 from the school operating budget for FY15.

MOTION: That the Board approve Transfinder as the division transportation management system provider, as presented.

MOTION:Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE:Unanimous

 

(15-242) APPROVAL OF REVISED SPECIAL EDUCATION ANNUAL PLAN

Dr. Elizabeth Heath, Director of Special Education, presented the revised Special Education Annual Plan. There were no questions from the Board.

MOTION: That the Board approve the Special Education Annual Plan, as presented.

MOTION:Mrs. Kerns

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

 

(15-243) APPROVAL OF REVISED SIX YEAR IMPROVEMENT PLAN

Ms. Mutispaugh presented the revised Six-Year Comprehensive Plan, noting it included suggestions from teachers and the Board.

MOTION: That the Board approved the revised Six-Year Improvement Plan, as presented.

MOTION:Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

 

(15-244) APPROVAL OF REVISED 2014-2015 ACADEMIC CALENDAR

Board members discussed the calendar but agreed to table the approval until the March 24 meeting.

MOTION: That this item be tabled until the March 24 meeting.

MOTION:Mr. Angle

SECOND: Mrs. Kerns

ROLL CALL VOTE:Unanimous

 

(15-245) PROPOSED 2015-2016 SCHOOL DIVISION BUDGET

Mr. Persinger read the following statement: “This budget spends and eliminates contingencies built in previous years budgets. It spends the savings created by a more efficient heating and cooling system at Alleghany High School. It spends the savings generated by reducing our average teacher salary by 5%, despite the most recent pay increase. This budget adds to a looming liability by creating yet another step in our pay scales. An individual with 7 years’ experience will now get the same pay as an individual just starting their career. It borrows money from future budgets in delaying the purchase of a bus. I did not choose to close two schools to preserve contingency budget funds just to fund a new position at the central office. I did not vote to increase efficiency in our heating and cooling systems at Alleghany High School to reduce our operating costs just to maintain the status quo. Efficiencies gained due to hard fought battles need to be reinvested to develop better learning opportunities for our students. Investment in tools and professional development is needed to develop a 21st Century curriculum. There has been a lot of talk publically and privately about closing another school(s). Without laying the foundation for a stronger instructional program by starting and supporting inchoatives identified by our educators, and providing professional development, we will experience greater enrollment loss when closing schools. When we have four schools who are not fully accredited, one of which is a focus school, maintaining the status quo is not an option. Our school division ranks number five in the state for the amount of local funding in excess of the required local effort. We have a responsibility in insuring that our school divisions ranking in student performance reflects our ranking in local funding. The only way to reduce future enrollment loss is to enhance and improve our instructional programs. Short of this, our stakeholders will vote with their feet and continue to relocate their students to other school divisions.”

MOTION: That the Board approve the 2015-2016 operating budget, as presented.

MOTION:Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - ABSENT
Mrs. Kerns - YES
Mr. Persinger - NO
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
5 -YES 1 - ABSENT 1 – NO

(15-246) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet.

(15-247) COMMUNICATIONS*

Ms. Mutispaugh stated the reports were provided for information purposes.

a. Parent Advisory Committee
b. Teacher Advisory Committee
c. JRTC monthly report

(15-248) FIELD TRIP REQUESTS

a. 24 AHS FCCLA students to VA Beach Convention, April 16-19, 2015
b. 24 AHS Biology students to Monongahela National Forest, WV, April 23-24, 2015

MOTION: That the Board approve the two field trip requests, as presented.

MOTION:Mr. Wright

SECOND: Mr. Truett

ROLL CALL VOTE: Unanimous

OTHER BUSINESS

(15-249) DISCUSSION OF JOINT SCHOOL SYSTEM

Board members discussed who should serve on the Project Based Learning Committee. It was decided that Mr. Persinger, Mr. Wright, Ms. Mutisipaugh, and Ms. Hobbs serve on the committee. As follow up from the recent joint meeting with Covington, Board members discussed the option presented by Covington requiring a super majority vote for certain items. Mr. Wright and Mr. Persinger stated they could support the super majority option. Chairman Tucker, Mr. Truett, Mr. Angle, and Mrs. Kerns stated they could not.

(15-250) INFORMATION ON PURCHASE OF HOODIES FOR EMPLOYEES

Ms. Mutispaugh provided the Board with two vendor quotes for the hoodies. She explained from ordering larger sizes, the quotes increased from the original information provided to the Board. The Board agreed to purchase the hoodies from Vendor #1 at a total cost of $5,326.

CLOSED SESSION

(15-251) CODE OF VIRGINIA: COMPULSORY ATTENDANCE 2.2-1-254.B.1., PERSONNEL 2.2-3711.A.1, AND STUDENT MATTERS 2.2-3711-A.2

MOTION: That the School Board enter closed session to discuss Compulsory Attendance, Personnel Matters, and Student Matters, as authorized by the Code of Virginia Sections 2.2-1-254.B.1, 2.2-3711.A.1, and 2.2-3711.A.2.

MOTION: Mr. Angle
SECOND: Mr. Truett

ROLL CALL VOTE:

Mr. Angle - YES

Mr. Fridley - ABSENT
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
6 -YES 1 - ABSENT 0 – NO
Time: 8:54 p.m.

 

MOTION: That the School Board return to open session from closed session.

MOTION:Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - ABSENT
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
6-YES 1 - ABSENT 0 – NO
Time: 9:58 p.m.

 

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - ABSENT
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
6 -YES 1 – ABSENT 0 - NO
TIME: 10:00 p.m

 

________________________________________ ___________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(15-252) PERSONNEL ACTIONS

MOTION: That the Board approve the personnel agenda and addendum, as presented.

MOTION:Mr. Wright
SECOND:Mr. Truett
ROLL CALL VOTE: Unanimous

DISPOSITION OF PUPIL PERSONNEL

(15-253) PUPIL PERSONNEL CASES

a. Case #15-39

MOTION: That student #15-39 is suspended for the remainder of the school year, as discussed in closed session.

MOTION:Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

b. Case #15-40

MOTION: That student #15-40 is suspended for the remainder of the school year, as discussed in closed session.

MOTION: Mr. Angle

SECOND:Mr. Wright

ROLL CALL VOTE: Unanimous

c. Case #15-42

MOTION: That student #15-42 is released from compulsory attendance for religious beliefs, as discussed in closed session.

MOTION: Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

d. Case #15-43

MOTION: That student #15-43 is released from compulsory attendance for religious beliefs, as discussed in closed session.

MOTION:Mr. Truett

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

e. Case #15-44

MOTION: That student #15-44 is released from compulsory attendance for religious beliefs, as discussed in closed session.

MOTION: Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE: Unanimous

ADJOURNMENT

MOTION: That the March 16, 2015 meeting of the Alleghany County School Board be adjourned.

MOTION:Mr. Angle

SECOND:Mrs. Kerns

TIME: 10:01 p.m.

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk