4-20-2015 Regular Meeting

 



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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

April 20, 2015

 

The Alleghany County School Board held its regular meeting on April 20, 2015, at 6:00 p.m. at Sharon Elementary School, Clifton Forge, Virginia.

PRESENT: William W. Angle; Robert A. Fridley; Norman L. Persinger, Jr.; Benjamin J. Truett, Vice Chairman; and Jacob L. Wright. Also present:Mary Jane Mutispaugh, Acting Superintendent/Director of Instruction, and Lorie C. Bess, Clerk.

ABSENT:Amber D. Kerns; Randall S. Tucker, Chairman

Participation in the Moment of Silence in remembrance of the Cheyanne Spellman family. The Pledge of Allegiance was led by members of the SCA.

Vice Chairman Truett made the following announcement:

The Alleghany County School Board will be conducting interviews at an undisclosed location for the position of superintendent from April 20-May 5. These interviews will be held in accordance with the Code of Virginia Section 2.2-3712, which states: “The notice provisions of this chapter shall not apply to closed meetings of any public body held solely for the purpose of interviewing candidates for the position of chief administrative office. Prior to any such closed meeting for the purpose of interviewing candidates, the public body shall announce in an open meeting that such closed meeting shall be held at a disclosed or undisclosed location within 15 days thereafter.”

Vice Chairman Truett announced the following revision to the agenda:

1. Agenda item #15-270, “Remarks from The Alleghany Foundation Regarding Sara Rimm Kaufman Proposal”
will be an information item, not an action item.
2. Agenda items #15-285, “Discussion of Joint School System”, and #15-286, “Addition to Agenda” will be moved
ahead of agenda item #15-251, “Closed Session”.

Vice Chairman Truett recognized Delegate Terry Austin and thanked him for attending the meeting. Delegate Austin assisted with presenting certificates to students, staff, and community representatives.

 

MINUTES

(15-259) APPROVAL OF MINUTES

a. March 9, 2015 Called Work Session
b. March 9, 2015 Budget Work Session
c. March 16, 2015 Regular Meeting
d. March 24, 2015 Work Session and Called Meeting

MOTION: That the Board approve the minutes, as presented.

MOTION:Mr. Wright

SECOND:Mr. Fridley

ROLL CALL VOTE:Unanimous

COMMUNITY PARTICIPATION

(15-260) OPENING REMARKS AND WELCOME BY SHERMAN CALLAHAN, PRINCIPAL, SHARON ELEMENTARY SCHOOL

Mr. Callahan read the following statement: “Board Members, Ms. Mutispaugh, and guests, Greetings from Sharon Elementary School. I would like to open by saying thanks to all of those in attendance tonight. If you can’t tell that spring is upon us, just come walk the halls of any elementary school and you will definitely feel the energy surrounding you quite quickly. At this time, I would like to say thank you to our school board for their continued support and efforts, and the Sharon faculty for always providing our students with outstanding instruction and helping instill a positive, fun and exciting learning environment. Quality education should not only be mentioned in the headlines during budget times, instructional needs or capital improvements, but each and every day to celebrate the numerous accomplishments students in our division all but routinely achieve. Finally, I want to commend our students, parents, and school community for the success of our children, not only on state and federal standards but for the overall development of today’s youth which will in turn be tomorrow’s leaders. Welcome to Sharon School and thanks for joining us tonight.”

 

(15-261) REMARKS BY SHARON ELEMENTARY PTO REPRESENTATIVE

Michelle Downs read the following statement: “Good evening, and on behalf of the Sharon Elementary School Parent Teacher Organization, I would like to welcome you. My name is Michelle Downs and I am the PTO president. I would like to share with you a few of the wonderful things we have accomplished here at Sharon Elementary this year so far. We had a busy fall hosting two fundraisers that were both a phenomenal success. First, we hosted our annual Halloween carnival that consisted of games, food, and a costume contest. In November we had a candle sale. Both fundraisers were very successful because of the tremendous response from the school staff, volunteers, and our students. With the money we raised from these events, we were able to purchase the Starfall website that our students use in the computer lab. We sent the choir to see the Nutcracker at Christmas time, sponsored educational assemblies, and we also gave money for the DARE program. This year we will purchase flat screen TV’s for our front hall classrooms, including grades 3, 4, and 5. Next year we will purchase TVs for our back hall which includes grades JK thru 2. In December we hosted a Secret Santa Shop in which students were able to shop for family members and friends. This event is especially fun because our students enjoy shopping alone and being able to give a gift to their loved ones. In March, myself, Jennifer Seckner, our PTO Vice-President, and Connie Puckett, one of our 3rd grade teachers, met with the Sharon Ruritan Club to discuss volunteer opportunities. They are excited to partner with Sharon Elementary and have purchased dictionaries for some of our classrooms. On May 4, we will start Teacher Appreciation Week, and as you know, we have wonderful, caring teachers here at Sharon, and we look forward to showing them how much we appreciate their dedication to educating our children. Towards the end of the year we will have field day with lots of fun activities for our students. I am proud to be involved with the Alleghany school system and the administration, teachers and students at Sharon Elementary School. We recognize that there will be trying times ahead that may require tough, unpopular decisions. I only ask that we communicate and respect each other’s position. I would like to thank the school board for your support and leadership. Again, welcome and I will be happy to answer any questions you may have. Thank you.”

 

(15-262) SCHOOL BOARD COMMENDATIONS

 

SHARON ELEMENTARY SCHOOL STUDENTS WHO EARNED A PERFECT SCORE ON THEIR SPRING 2014 SOL TESTS:
Grade 3: Susannah Boarduas, Kellen Lowman, and Ethan Nicely
Grade 5: Tanner Broughman, Allaura Caldwell, Mason Crance, Anthony Gorzen, Erik Honaker, and Mason Honaker
ALL-STATE CHOIR: Ben Snedegar
ALL-STATE WRESTLING, 2ND TEAM: John Reed
ALL-STATE WRESTLINE, 3RD TEAM: Peyton Vail
INDOOR TRACK, 1600 METERS, STATE CHAMPION: Gaige Kern
INDOOR TRACK, 1000 METERS, 2ND PLACE: Gaige Kern
BLUE RIDGE DISTRICT SWIM COACH OF THE YEAR: Lee Anne Bowling-Angle
BLUE RIDGE DISTRICT CHAMPIONS:Alleghany High School Girls’ Swim Team – Faith Arthur, Anna Bowker, Olivia Bryant,
Laura Farrar, Patricia Lee, Emma McCoig, Michaela Miller, Erin Osborne Emily Oyler, Gabriella Pichette, Nora Pichette,
Jessica Rothe, Cristen Walton, and Carrigan Wright
RECOGNITION OF MINORITY ADVISORY COMMITTEE MEMBERS: Gretel Anderson, Carolyn Barnette, Sherman Callahan,
Laura Gaines, Teresa Johnson, Nancy Moga, Ettrula Moore, Lois Morris, Kimberly Moses, Patricia Pleasant, Dianne Quarles,
Dwayne Ross, and Patricia Ross
RECOGNITION OF CLASSIFIED ADVISORY COMMITTEE MEMBERS: Melissa Borduas, Debbie Evans, Pam Hirt, Daphne Livesay,
Gayle McCue, Tracy Nicely, Jewel Tincher, Teresa Weikle, and Lisa Worley

 

(15-263) PUBLIC COMMENT (specific to agenda)

There were no citizens wishing to address the Board.

(15-264) SCHOOL BOARD MEMBER COMMENTS

Mr. Wright thanked everyone for attending the meeting. He congratulated everyone on their awards. He commended Lenny Hodges for his consistent high SOL scores and stated he will be missed when he retires at the end of the year.

 

Mr. Persinger thanked Mr. Callahan for hosting the meeting. He congratulated the students on the SOL scores and stated it is a major accomplishment for them. He commended everyone who received an award and thanked the Minority Advisory and Classified Advisory members for their service.

 

Mr. Angle thanked Mr. Callahan for hosting the meeting. He congratulated the students on their SOL scores and the swim team for their championship award. He recognized John Reed for his wrestling award and wished him success at VMI. He recognized the faculty of Sharon Elementary school and stated he appreciates them so much and the hard work that has led to full accreditation of the school.

 

Mr. Fridley commended Mr. Callahan on his leadership and status of full accreditation. He thanked the PTO for their support. He thanked Delegate Austin for attending the meeting and stated it means a lot to the community. He congratulated students who received awards for SOLs and athletics. He thanked the parents for supporting their children and being good role models for them. He commended the Minority Advisory and Classified Advisory members and stated everyone’s involvement in the students and community truly makes a difference in our overall success.

 

Ms. Mutispaugh commended the community for being very involved in the education of our students. She stated Alleghany County Public Schools provides education at a higher level and we could not do it without everyone being involved. She congratulated everyone on their awards.

 

Mr. Truett stated our division is well-rounded, not only because of its academic achievements, but also athletics, volunteerism, PTO’s, and community support.

 

BUDGET AND FINANCE

(15-265) BUDGET REPORT

 

School Operating Fund

$1,370,278.81

School Textbook Fund

$1,233,066.08

Alleghany Foundation Nursing Grant

$59,709.00

Governor’s School

$91,491.19

Scholarship

$78,765.69

Alleghany Foundation Mental Health Initiative

$11,120.77

School Capital

$490,417.43

Medicaid Reimbursement

$438,002.68

Grand Total

$3,772,851.65

 

(15-266) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION:Mr. Wright

SECOND: Mr. Fridley

ROLL CALL VOTE:Unanimous

(15-267) CAFETERIA REPORT

Dave Terry, Director of Business and Finance, presented the cafeteria report. He reported an ending net cash balance of $465,051.

(15-268) MARCH 31 ADM REPORT

Mary Jane Mutispaugh reported the March 31 Average Daily Membership as 2,279.62. Our 2015 budget was based upon 2,305, she noted.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(15-269) CALENDAR INFORMATION

Ms. Mutispaugh reminded the Board of the following meetings:

- May 12, 12:00 p.m. - Joint Board of Control at JRTC
- May 12 - VSBA Blue Ridge Regional Forum in Martinsville, Virginia
- May 18, 6:00 p.m. - Regular meeting at Central Office Complex
- May monthly calendar

 

 

(15-270) REMARKS FROM THE ALLEGHANY FOUNDATION REGARDING SARA RIMM KAUFMAN PROPOSAL

Mary Fant Donnan explained the proposal to the Board, stating the two main goals of the program are to keep the investors well informed and support the Board’s efforts to promote excellence in the classrooms. She requested the Board identify someone in the district to be the spokesperson and point of contact for the program. She emphasized the importance of confidentiality and availability of the spokesperson. She noted Covington City Schools are also interested in the program.

(15-271) APPROVAL FOR SUBMISSION OF PERKINS GRANT APPLICATION

Jan Hobbs, Director of Human Resources and Pupil Personnel, reported the Perkins Grant provides funding for the Career and Technical Education programs. In Alleghany County Public Schools the funds received from this federal grant are used to support programs in Technology Education, Business Education, Family and Consumer Sciences, and Agricultural Education. According to the State Superintendent’s memo dated April 3, 2015, the estimated allocation for Alleghany County Schools is $39,154.28, she noted.

MOTION: That the Board approve the submission of the Perkins Grant application, as presented.

MOTION:Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE:Unanimous

 

(15-272) EXPANSION OF ALLEGHANY HIGH SCHOOL WIRELESS NETWORKS

Ms. Mutispaugh requested approval for the purchase and installation of additional wireless access points at Alleghany High School to provide throughput coverage for a possible one-to-one initiative. State technology funds and e-Rate reimbursement will be used for the purchase, she noted.

MOTION: That the Board approve ESI Electronic Systems for expansion of Alleghany High School’s wireless network, at a total cost of $49,981.71.

MOTION:Mr. Persinger

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

 

(15-273) REVIEW OF FALL SOL SCORES

Ms. Hobbs provided Fall SOL scores for Alleghany High School and Clifton Middle School.

 

(15-274) SCHOOL IMPROVEMENT REPORT

Ms. Hobbs provided information regarding school improvement status. She explained this was a lengthy report this month since it is the initial report, but future monthly reports will be shorter.

(15-275) SUMMARY OF YOUTH RISK BEHAVIOR STUDY

Fred Vaughan, Director of Human Resources and Pupil Personnel, presented information on the 2014 Youth Risk Behavior Survey that was given to students in grades 8, 10, and 12 in November. He explained that complete copies of the results are located at Clifton Middle School, Alleghany High School, the Nurse’s Station at Alleghany High School, and the School Board Office.A synopsis of the report is on the school system’s website and attached to these minutes. Copies were also provided to Leslie Downer to review with the School Health Advisory Board and the Community Services Board.

 

(15-276) APPROVAL OF STAFFING PLAN FOR K-12 SUMMER SCHOOL PROGRAM

Ms. Mutispaugh presented the staffing plan for K-12 Summer School. Actual staff will be determined by enrollment and will be presented at the May meeting.

MOTION: That the Board approve the staffing plan for the K-12 summer school program, as presented.

MOTION:Mr. Angle

SECOND: Mr. Fridley

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - ABSENT
Mr. Wright - NO
4 -YES 2 - ABSENT 1 – NO

(15-277) MONTHLY INSTRUCTIONAL REPORT

Because this was the initial report, this information was included in the School Improvement Report this month. Beginning next month, this will be a regular monthly report.

(15-278) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet.

FIELD TRIP REQUEST

(15-279) 42 CMS PEER HELPERS/SCA STUDENTS TO NEW YORK CITY, JUNE 8-11, 2015

MOTION: That the Board approve the field trip request, as presented.

MOTION:Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

POLICY REVISIONS:

(15-280) REVISIONS BASED ON RECOMMENDATIONS FROM VSBA POLICY SERVICES AND/OR ADMINISTRATION

Proposed policy revisions were included in the Board packet for review.

MOTION: That the Board approve the policy revisions as recommended by VSBA Policy Services and/or administration, as presented.

MOTION:Mr. Fridley

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

(15-281) COMMUNICATIONS*

Ms. Mutispaugh stated the reports were provided for information purposes.

a. Classified Advisory Committee
b. Minority Advisory Committee
c. Parent Advisory Committee
d. Teacher Advisory Committee
e. JRTC monthly report

OTHER BUSINESS

(15-285) DISCUSSION OF JOINT SCHOOL SYSTEM

Ms. Mutispaugh reported The Alleghany Foundation requested a joint meeting with the two school boards to hear a presentation from Dr. Jared Cotton, Superintendent of Henry County Schools. Dr. Cotton was instrumental in bringing the New Tech Network model to Magna Vista High School, she noted. Board members agreed on April 29 at 6:00 p.m. Ms. Mutispaugh stated she would see if that date will work for The Alleghany Foundation and Dr. Cotton and if so, the meeting will be advertised as required.

(15-286) ADDITION TO AGENDA

There were no further additions to the agenda.

CLOSED SESSION

(15-282) CODE OF VIRGINIA: COMPULSORY ATTENDANCE 2.2-1-254.B.1., PERSONNEL 2.2-3711.A.1, AND
STUDENT MATTERS 2.2-3711-A.2

MOTION: That the School Board enter closed session to discuss Compulsory Attendance, Personnel Matters,
and Student Matters, as authorized by the Code of Virginia Sections 2.2-1-254.B.1, 2.2-3711.A.1, and 2.2-3711.A.2.

MOTION: Mr. Fridley
SECOND: Mr. Angle

ROLL CALL VOTE:

Mr. Angle - YES

Mr. Fridley - YES
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - ABSENT
Mr. Wright - YES
5 -YES 2 - ABSENT 0 – NO
Time: 8:05 p.m

*Mr. Angle departed the meeting at 10:15 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION:Mr. Wright

SECOND: Mr. Fridley

ROLL CALL VOTE:

Mr. Angle - ABSENT

Mr. Fridley - YES
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - ABSENT
Mr. Wright - YES
4 -YES 3 - ABSENT 0 – NO
Time: 10:25 p.m

 

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

 

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mr. Fridley

SECOND: Mr. Wright

ROLL CALL VOTE:

Mr. Angle - ABSENT

Mr. Fridley - YES
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - ABSENT
Mr. Wright - YES
4 -YES 3 - ABSENT 0 – NO
Time: 10:26 p.m

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

 

PERSONNEL

(15-283) PERSONNEL ACTIONS

MOTION: That the Board approve the personnel agenda and addendum, as presented.

MOTION:Mr. Fridley
SECOND:Mr. Wright
ROLL CALL VOTE:Unanimous

DISPOSITION OF PUPIL PERSONNEL

(15-284) PUPIL PERSONNEL CASES

a. Case #15-30

MOTION: That student #15-30 is suspended through the first semester of the 2015-2016 school year, as discussed in closed session.

MOTION:Mr. Fridley

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

b. Case #15-47

MOTION: That student #15-47 is suspended for the remainder of the 2014-2015 school year, as discussed in closed session.

MOTION: Mr. Fridley

SECOND:Mr. Persinger

ROLL CALL VOTE:Unanimous

c. Case #15-48

MOTION: That discipline action on student #15-48 is tabled until the next meeting because the student was not present for the meeting.

MOTION:Mr. Fridley

SECOND:Mr. Wright

ROLL CALL VOTE:Unanimous

 

 

ADJOURNMENT

MOTION: That the April 20, 2015 meeting of the Alleghany County School Board be adjourned.

MOTION:Mr. Wright

SECOND:Mr. Fridley

TIME:10:28 p.m.

___________________________________ _______________________________

Chairman, Alleghany County School Board Clerk