5-18-2015 Regular Meeting

 



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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

May 18, 2015

The Alleghany County School Board held its regular meeting on May 18, 2015, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia, 24457.

PRESENT: William W. Angle; Norman L. Persinger, Jr.; Randall S. Tucker, Chairman; and Jacob L. Wright. Also present:Mary Jane Mutispaugh, Acting Superintendent/Director of Instruction, and Lorie C. Bess, Clerk.

ABSENT:Amber D. Kerns; Robert A. Fridley (arrived at 8:05 p.m.); Benjamin J. Truett, Vice Chairman (arrived at 6:10 p.m.)

Participation in the Moment of Silence in remembrance of Mary Quick, and the Pledge of Allegiance.

Chairman Tucker announced the following revision to the agenda:

1. Under agenda item #15-312, “Closed Session”, student case #15-63 will also be discussed.

MINUTES

(15-287) APPROVAL OF MINUTES

a. April 1, 2015 Called Meeting

b. April 20, 2015 Regular Meeting

MOTION: That the Board approve the minutes, as presented.

MOTION:Mr. Wright

SECOND:Mr. Persinger

ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(15-288) SCHOOL BOARD COMMENDATIONS

 

**Mr. Truett arrived at 6:10 p.m.

 

VSBA ART CONTEST SCHOOL WINNERS: Katie Boggs (Alleghany High School), Crista Johnson (Clifton Middle School), Hunter Brown (Callaghan Elementary School), Sidney Donnan (Mountain View Elementary School), and Emily Riley (Sharon Elementary School).

Additional certificates were presented to Katie Boggs and Crista Johnson for their selection by VSBA as the high school and middle school regional art winners.

2015 KIDWIND CHALLENGE – WIND TURBINE COMPETITION, 2ND PLACE:Alleghany High School team members – Elizabeth Bush, Tre Clark, Hannah Dunaway, Elizabeth Hoover, Adrianna Lomasney, Courtney Marshall, Josh Masters, Devin Nicely, and Trevor Quantz.

SELECTIONS TO SUMMER RESIDENTIAL GOVERNOR’S SCHOOL: Bentleigh Asboth – Japanese; Koty Bowen – Humanities; Chris Honaker – Math, Science, and Technology; Erica Unroe – Performing Arts/Alto Sax

RECOGNITION OF PARENT ADVISORY COMMITTEE MEMBERS: Robert Tucker, Jessica Bowyer, Marcy Thompson, Loren Thompson, Dawn Smith, Stacey Bryant, and Michelle Downs

RECOGNITION OF TEACHER ADVISORY COMMITTEE MEMBERS:Jeremy Bartley, David Edwards, Cindy Ferris, Cindy Fox, Stacey Gibson, Valerie Humphreys, Mike Isbell, Cindy Fox, Rebecca Johnson, and Renee Warren.

RECOGNITION OF MINORITY ADVISORY COMMITTEE STUDENT REPRESENTATIVES: Hezekiah Alexander and Rashanda Williams

(15-289) PUBLIC COMMENT (specific to agenda)

There were no citizens wishing to address the Board.

(15-290) SCHOOL BOARD MEMBER COMMENTS

Mr. Wright thanked everyone for attending the meeting. He congratulated the art winners on their awards.

Mr. Persinger stated the school division was well represented at the VSBA Art Show. He congratulated the students who competed in the KidWind Challenge. He thanked all the members of the advisory committees for their service. He thanked all staff for another great school year and wished them an enjoyable summer vacation.

Mr. Truett congratulated the art winners on their awards and also the KidWind Challenge students. He thanked the advisory committee members for their time and participation. He stated this is a busy time of year with SOL testing and the year coming to a close.

Mr. Angle congratulated everyone on their awards. He stated the Board is hoping to appoint a new superintendent soon and he appreciates everyone’s continued support.

Mr. Tucker thanked everyone for attending the meeting and congratulated everyone for the awards received, stating there is a lot of talent in our school division. He stated he is looking forward to another successful school year next year. He thanked the members of the advisory committees, especially the student members.

Ms. Mutispaugh congratulated the students, particularly the Governor School participants and stated there are limited spots statewide. She stated she was very proud of the artwork presented at the VSBA Art Show and that Alleghany County was well represented. She noted this was the first year for the KidWind Challenge and it is quite an accomplishment for our students to place second in the competition. She thanked the members of the advisory committees for their invaluable service this year.

 

BUDGET AND FINANCE

(15-291) BUDGET REPORT

 

School Operating Fund

$1,355,559.57

School Textbook Fund

$1,233,066.08

Alleghany Foundation Nursing Grant

$57,663.19

Governor’s School

$96,891.50

Scholarship

$78,765.69

Alleghany Foundation Mental Health Initiative

$11,031.51

School Capital

$510,624.64

Medicaid Reimbursement

$438,002.68

Grand Total

$3,781,604.86

(15-292) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION:Mr. Truett

SECOND: Mr. Persinger

ROLL CALL VOTE: Unanimous

(15-293) ENROLLMENT BUDGET RECONCILIATION

Mr. Terry reported the FY15 school operating budget was based on an enrollment of 2305 average daily membership (ADM). The final ADM number upon which state funding is based resulted in an ADM of 2279.83, a reduction of 25.17. This resulted in a reduction of state revenue of $187,113. After a review of revenue accounts, unallocated surplus revenue from e-rate, surplus property sales, and refunds of $54,355 was identified leaving a revenue deficit from budget for FY15 of $132,758. Adjustments were identified that, in total, reduced anticipated expenditures by the $132,758, thus resulting in a balanced budget for this fiscal year.

(15-294) CAFETERIA REPORT

Dave Terry, Director of Business and Finance, presented the cafeteria report. He reported an ending net cash balance of $484,789.

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(15-295) CALENDAR INFORMATION*

Ms. Mutispaugh reminded the Board of the following meetings:

- May 12, 11:30 a.m. – Alleghany High School Honor Graduates Medal Presentation in Hodnett Hall
- May 12, 12:00 p.m. – Joint Board of Control at JRTC
- May 19, 6:00 p.m. – Board of Supervisors Budget Work Session
- May 20 – VSBA Policy Workshop in Charlottesville
- May 20, 6:00 p.m. – Alleghany High School Senior Awards Night at AHS
- May 21, 11:30 a.m. – Alleghany High School Grubbs Glencairn Reception at JRTC
- May 28, 5:45 p.m. – Joint meeting with Covington/Dr. Cotton at Alleghany Foundation office
- June 5 – VSBA Workshop: School Law Update at Short Pump Hilton
- June 6, 10:00 a.m. – Alleghany High School graduation at DSLCC
- June 9, 12:00 p.m. – Joint Board of Control at JRTC
- June 9 – Last day of school
- June 15, 6:00 p.m. – Regular meeting at Central office
- July 20, 6:00 p. m. – Year-end close-out, annual organizational, and regular meeting at Central Office
- June monthly calendar

 

(15-296) CONSIDER APPROVAL FOR SARA RIMM KAUFMAN PROPOSAL FROM THE ALLEGHANY FOUNDATION

Ms. Mutispaugh discussed the proposal with the Board and requested approval to proceed with the program.

MOTION: That the Board approve the Sara Rimm Kaufman proposal from The Alleghany Foundation, as presented.

MOTION: Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - ABSENT
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - NO
Mr. Tucker - NO
Mr. Wright - YES
3 -YES 2 – ABSENT 2 - NO

(15-297) AUTHORIZATION OF SIGNATURES IN ABSENCE OF SUPERINTENDENT

Ms. Mutispaugh explained that the Virginia Department of Education requires the School Board to annually designate individuals to sign forms in the absence of the superintendent. Ms. Mutispaugh recommended Fred Vaughan, Director of Human Resources and Pupil Personnel, Jan Hobbs, Director of Assessment and Student Success, and Mary Jane Mutispaugh, Director of Instruction, be authorized to sign state reports in the superintendent’s absence.

MOTION: That the Board approve Fred Vaughan, Jan Hobbs, and Mary Jane Mutispaugh to serve as signature designees
in the absence of the superintendent.

MOTION:Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE:Unanimous

(15-298) APPROVAL FOR FOREIGN LANGUAGE TEXTBOOK PURCHASE

Ms. Hobbs requested approval for the purchase of foreign language textbooks for Alleghany High School and Clifton Middle Schools.

MOTION: That the Board approve the purchase of foreign language textbooks at a total cost of $45,023.23, as presented.

MOTION: Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE:Unanimous

(15-299) APPROVAL FOR PURCHASE OF INTERACTIVE ACHIEVEMENT PROGRAM FOR GRADES 1-12

Ms. Mutispaugh requested approval for the purchase of Interactive Achievement assessment and reporting suite for grades 1-12. The total cost for the package is $38,980.00.

MOTION: That the Board approve the purchase of the Interactive Achievement program at a total cost of $38,980.00, as presented.

MOTION: Mr. Truett

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

(15-300) APPROVAL FOR RENEWAL OF RENAISSANCE LEARNING PROGRAM

Ms. Mutispaugh noted the Commonwealth of Virginia had revised the teacher evaluation criteria, requiring localities to implement the revised system. She recommended STAR Reading and STAR Math programs to provide student growth information and to have the capability of crating learning plans based on student achievement. The total package includes STAR Math for grades 1-12, STAR Reading for grades 2-12, Early STAR Literacy for grades K-2, and Accelerated Reader for grades K-8, she noted. The total cost is $21,197.36 and will be funded with instructional supply and technology funds.

MOTION: That the Board approve the purchase of the Renaissance Learning program at a total cost of $21,197.36, as presented.

MOTION: Mr. Truett

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

(15-301) APPROVAL OF LOCAL PLAN FOR THE EDUCATION OF THE GIFTED

Ms. Mutispaugh reported the 2012-2017 Local Plan for the Education of the Gifted was submitted to the Virginia Department of Education in the fall of 2014 for peer review. She noted the state department no longer offers final approval. Final approval is granted by the local School Board and must be done annually, she noted. She recommended approval of the Plan as presented. The Plan is on the school division website.

MOTION: That the Board approve the Local Plan for the Education of the Gifted, as presented.

MOTION:Mr. Wright

SECOND: Mr. Truett

ROLL CALL VOTE:Unanimous

(15-302) APPROVAL FOR PURCHASE OF FOUR COMPUTER SERVERS

Ms. Mutispaugh explained the division has used Novell Netware but this software is retiring in 2015 so it is necessary to replace the servers. Four servers are needed, two for the School Board Office, one for Mountain View Elementary School, and a division CTE server. This will complete the replacement of the aged servers and state technology funds will be used for this purchase, she noted.

MOTION: That the Board approve the purchase of four computer servers at a total cost of $25,685.54, as presented.

MOTION: Mr. Angle

SECOND: Mr. Persinger

ROLL CALL VOTE: Unanimous

(15-303) APPROVAL FOR MOBILE WIRELESS LAPTOP LABS

Ms. Mutispaugh explained the mobile laptop computers at Callaghan Elementary and Sharon Elementary are incompatible with current specifications for SOL assessment administration and need to be replaced. She requested the purchase of two mobile laptop labs from Dell Computers at a total cost of $74,442.36. State technology funds will be used for this purchase, she noted.

MOTION: That the Board approve the purchase of two mobile laptop labs from Dell Computers at a total cost of $74,442.36, as presented.

MOTION: Mr. Truett

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

 

(15-304) SCHOOL IMPROVEMENT MONTHLY REPORT

The monthly school improvement report was provided to the School Board. This report is comprised of information gathered from each school and the division level team on what has been done for school improvement.

 

(15-305) APPROVAL OF SCHOOL BUS PURCHASES

Mr. Terry explained in order for Alleghany County Public Schools to maintain the school bus fleet of 41 vehicles within the Department of Education recommended 15 year replacement cycle, the school division needs to purchase 3 buses during 11 years and 2 buses during 4 years of the 15 year cycle. Purchases of school buses in prior years have been as follows: 2014 (3), 2013 (3), 2012 (2), 2011 (2), 2010 (3).Since school buses are purchased late in the year when the availability of funding is known, there is not sufficient time to enter into competitive sealed bids or competitive negotiations. Purchase from state contracts is required for buses that are available for delivery and payment prior to June 30, 2015.The division has been standardizing the fleet in past years to International Harvester chassis’ due to the 15 mile proximity for dealer service, efficiency of parts stocking, and reliability. It was recommend that three 77 Passenger CE buses be purchased from Kingmor Supply, Inc. thru state contract number E-194-73321-MA2057 at a cost of $84,056.00 each for a total of $252,168.00.

MOTION: That the Board approve the purchase of three 77-passenger buses at a total cost of $252,168.00, as presented.

MOTION: Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE:Unanimous

(15-306) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet.

POLICY REVISIONS:

(15-307) POLICY GCBD-RC, “PERSONAL LEAVE"

MOTION: That the Board approve the revisions to Policy GCBD-RD, “Personal Leave”, as presented.

MOTION: Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE:Unanimous

(15-308) REVIEW OF REDUCTION IN FORCE POLICIES

At the April 20, 2015 meeting, the Board requested a review of our current Reduction in Force (RIF) policies, as well as other school divisions’ policies in the state. Mr. Vaughan provided the information to the Board. He recommended any proposed changes to RIF policies be reviewed by our attorney to ensure compliance with the Code of Virginia.

(15-309) COMMUNICATIONS

Ms. Mutispaugh stated the reports were provided for information purposes.

a. Parent Advisory Committee

b. Teacher Advisory Committee

 

 

OTHER BUSINESS

(15-310) DISCUSSION OF JOINT SCHOOL SYSTEM

Ms. Mutispaugh reminded Board members of the joint meeting with Covington School Board on May 28 at 5:45 p.m. at The Alleghany Foundation office in Covington. The Boards will hear a presentation from Dr. Jared Cotton, Superintendent of Henry County Schools, regarding project-based learning.

(15-311) ADDITION TO AGENDA

There were no further additions to the agenda.

CLOSED SESSION

(15-312) CODE OF VIRGINIA: COMPULSORY ATTENDANCE, 2.2-1-254.D.1, PERSONNEL MATTERS 2.2-3711.A.1,
STUDENT MATTERS 2.2-3711-A.2, AND SCHOOL SAFETY REPORTS 2.2-3711-A.19

MOTION: That the School Board enter closed session to discuss Compulsory Attendance, Personnel Matters, Student Matters,
and School Safety Reports, as authorized by the Code of Virginia Sections 2.2-1-254.D.1, 2.2-1-254.B.1, 2.2-3711.A.1, 2.2-3711.A.2,
and 2.2-3711.A.19.

MOTION:Mr. Angle
SECOND: Mr. Truett

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - ABSENT
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
5 -YES 2 - ABSENT 0 – NO
Time: 7:18 p.m.

 

**Mr. Fridley arrived at 8:05 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION:Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
6 -YES 1 - ABSENT 0 – NO
Time: 9:24 p.m.

 

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - YES
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
6 -YES 1 - ABSENT 0 – NO
Time: 9:25 p.m.

 

____________________________________ _________________________________

Chairman, Alleghany County School Board Clerk

 

PERSONNEL

(15-313) PERSONNEL ACTIONS

MOTION: That the Board approve the three personnel agendas, including certified, classified staff, and summer school staff appointments,
as presented and discussed in closed session.

MOTION:Mr. Angle
SECOND:Mr. Wright
ROLL CALL VOTE: Unanimous

DISPOSITION OF PUPIL PERSONNEL

(15-314) PUPIL PERSONNEL CASES

a. Case #15-01

MOTION: That student #15-01 is reinstated to school for the 2015-2016 school year , as discussed in closed session.

MOTION:Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - ABSTAIN
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
5 -YES 1- ABSTAIN 1 - ABSENT 0 – NO

b. Case #15-19

MOTION: That student #15-19 is reinstated to school for the 2015-2016 school year, as discussed in closed session.

MOTION:Mr. Angle

SECOND:Mr. Wright

ROLL CALL VOTE:Unanimous

c. Case #15-48

MOTION: That student #15-48 is suspended for the remainder of the 2014-2015 school year, as discussed in closed session.

MOTION:Mr. Wright

SECOND:Mr. Truett

ROLL CALL VOTE: Mr. Angle - YES
Mr. Fridley - ABSTAIN
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
5 -YES 1- ABSTAIN 1 - ABSENT 0 – NO

c. Case #15-63

MOTION: That student #15-63 is released from compulsory attendance, as discussed in closed session.

MOTION: Mr. Wright

SECOND:Mr. Fridley

ROLL CALL VOTE:Unanimous

ADJOURNMENT

MOTION: That the May 18, 2015 meeting of the Alleghany County School Board be adjourned.

MOTION:Mr. Angle

SECOND:Mr. Wright

TIME: 9:30 p.m.

____________________________________ _________________________________

Chairman, Alleghany County School Board Clerk