6-15-2015 Regular Meeting



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MINUTES

 

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

June 15, 2015

 

The Alleghany County School Board held its regular meeting on June 15, 2015, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT: William W. Angle; Norman L. Persinger, Jr.; Benjamin J. Truett, Vice Chairman; Randall S. Tucker, Chairman; and Jacob L. Wright.

Also present:Eugene P. Kotulka, Acting Superintendent, and Lorie C. Bess, Clerk.

ABSENT:Robert A. Fridley; Amber D. Kerns. (Mr. Truett was absent at roll call but subsequently arrived at 6:30 p.m.)

Participation in the Moment of Silence in remembrance of Ms. Mutispaugh’s mother–in-law, and the Pledge of Allegiance.

Chairman Tucker announced the following revision to the agenda:

1. Staff cases #15-S6 and #15-S7 will not be discussed in Closed Session and no action will be taken regarding these cases.

MINUTES

(15-317) APPROVAL OF MINUTES

a. May 18, 2015 Regular Meeting
b. May 28, 2015 Called Work Session

MOTION: That the Board approve the minutes, as presented.

 

MOTION:Mr. Wright

SECOND: Mr. Persinger

ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

 

(15-318) SCHOOL BOARD COMMENDATIONS

 

SELECTIONS FOR GIRLS’ STATE CONFERENCE: Heather Mayes

 

SELECTIONS FOR BOYS’ STATE CONFERENCE: Clay Adkins

(15-319) PUBLIC COMMENT (specific to agenda)

There were no citizens wishing to address the Board.

(15-320) REMARKS BY MELANIE MULLINEAUX

Ms. Mullineaux read the following statement: “Good evening, my name is Melanie Mullineaux and I am a special education teacher in the elementary ABA classroom at Mountain View Elementary School. I have just completed my 5th year of teaching with Alleghany County Public Schools. I have a Master’s degree in Elementary Education and a Master’s degree in Special Education.I’ve completed the coursework to become a Board Certified Behavior Analyst and I’m finishing the 1,500 intensive fieldwork hours required for this certification. Education is important to me and I strive to be the best teacher I can be. In recent weeks there have been many negative comments made through social media about Mountain View Elementary School.Some of those comments have come from current and past school board members. This deeply saddens me.In a time when all teachers and staff are being asked to give more and more with little compensation we also have to worry about our own school board members belittling us.I have never seen a greater display of unprofessionalism.We, as teachers, are told over and over again to watch what we post on social media because it could affect our jobs.I would like to know what the consequences are for our school board members who publicly ridicule schools in the County they serve. Mountain View is not a perfect school but I don’t know any school that is.What I do know is that the faculty and staff at Mountain View Elementary School work very hard to meet the needs of our ever-changing population of students. I consider myself lucky to work alongside so many wonderful educators.

I am not trying to be confrontational, but when someone openly criticizes my school, the school that I dedicate so much of my time and energy to, then I have an obligation to stand up for myself and my colleagues.I would encourage each of you to come to Mountain View and see just how much are students are learning, and maybe then you’ll see that our students are not getting the short end of the stick.Instead, we are teaching our students to take that stick, raise the bar, and become the absolute best that they can possibly be. Our students will soar.”

(15-321) SCHOOL BOARD MEMBER COMMENTS

Mr. Angle thanked everyone for attending the meeting and wished everyone a great summer. He welcomed the new Superintendent and new board member.

Mr. Persinger welcomed Mr. Kotulka as the new superintendent. He thanked the teachers and staff for their hard work this school year. He recognized and thanked Rob Fridley for his many years of service on the Board and stated his knowledge will be missed.

Mr. Wright welcomed Mr. Kotulka. He congratulated staff for finishing another great school year. He congratulated the students on their SOL scores. He thanked Rob Fridley for his dedicated service to the students of Alleghany County. He stated he appreciates everyone who works in the division and every student deserves the best chance at a quality education. He noted he feels that SOL tests should not be given on Monday’s or Friday’s.

Mr. Kotulka thanked the Board for placing trust in him to lead the school division. He stated he is looking forward to meeting with staff, parents, and students. He congratulated the graduates of 2015 and wished them success. He stated he is excited to be here.

Mr. Tucker welcomed Mr. Kotulka. He thanked Rob Fridley for his 10 years of dedicated service on the Board. He stated he is looking forward to starting the new school year and focusing on the division going from “good to great”.

 

BUDGET AND FINANCE

(15-322) BUDGET REPORT

 

School Operating Fund

$1,587,013.32

School Textbook Fund

$1,233,066.08

Alleghany Foundation Nursing Grant

$55,919.56

Governor’s School

$102,208.82

Scholarship

$77,765.69

Alleghany Foundation Mental Health Initiative

$10,454.52

School Capital

$484,013.66

Medicaid Reimbursement

$438,002.68

Grand Total

$3,988,444.33

 

(15-323) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION:Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

(15-324) CAFETERIA REPORT

Dave Terry, Director of Business and Finance, presented the cafeteria report. He reported an ending net cash balance of $486,370.

(15-325) BUDGET RECONCILIATION

Mr. Terry reported this information would be presented to the Board at the June 17 meeting.

(15-326) AUTHORIZATION OF SIGNATURES FOR BANKING SERVICES

Mr. Terry stated because of the appointment of the new superintendent, the signature cards at the bank needed to be updated. The update would include adding Mr. Kotulka. Ms. Mutispaugh is currently a signatory, he noted.

MOTION: That the Board approve Eugene Kotulka and Mary Jane Mutispaugh as signatories for banking services, as presented.

MOTION: Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(15-327) CALENDAR INFORMATION*

Mr. Kotulka reminded the Board of the following meetings:

- July 20 - Year-end Closeout, Reorganizational, and Regular meeting at Central Office Complex
- July 20 – VSBA New Superintendent/Board Member Workshop in Richmond
- July 21 – VSBA Governor’s Conference in Richmond
- August 17 – Regular meeting at Central Office Complex (pending 15-16 calendar approval on July 20)
- July monthly calendar

(15-328) APPROVAL FOR REVISION TO 2014-2015 SCHOOL BOARD MEETING CALENDAR

 

Mr. Kotulka explained the current meeting calendar includes a reorganizational meeting on July 20, in conjunction with the year-end close out and regular meeting. He requested holding a separate reorganization meeting on July 1 and moving the July 20 regular meeting to July 22. This revision would allow him to attend the VSBA New Superintendent Workshop and also allow the new board member, Craig Lane, to attend the VSBA New Board Member workshop on July 20, he noted.

MOTION: That the Board approve adding a reorganizational meeting on July 1, 2015 and move the July 20
regular meeting to July 22, as presented.

MOTION: Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

(15-329) FIRST REVIEW OF PROPOSED 2015-2016 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS

 

Mr. Kotulka noted this is the first review of the 2015-2016 School Board meeting calendar. He encouraged the Board to review the information and to let him or Mrs. Bess know of any conflicts. He reminded the Board the calendar will be approved at the July reorganization meeting.

(15-330) APPROVAL FOR SUBMISSION OF ESEA GRANT APPLICATION

Mr. Kotulka noted the 2015-2016 federal programs grant application is due to VDOE by July 1 and he recommended approval.

MOTION: That the Board approve the submission of the ESEA grant application, as presented.

MOTION:Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

(15-331) APPROVAL OF STATE TECHNOLOGY FUNDING RESOLUTION, SERIES XV

 

Mr. Kotulka recommended approval of the State Technology Funding Resolution, noting the total amount for Alleghany County Public Schools from the Series SV bonds is $230,000.

MOTION: That the Board approvethe State Technology Funding Resolution, as presented.

MOTION: Mr. Wright

SECOND: Mr. Persinger

ROLL CALL VOTE:Unanimous

* Mr. Truett arrived at 6:30 p.m.

(15-332) APPROVAL FOR SUBMISSION OF GRANT FOR INSTRUCTIONAL TECHNOLOGY SPECIALIST

 

Mr. Kotulka provided the Board with information pertaining to the proposed position. After a brief discussion, the Board agreed to table the item until further information could be obtained.

 

MOTION: That the Board table approval for the submission of a grant for an Instructional Technology Specialist until the June 17 meeting.

MOTION: Mr. Wright

SECOND: Mr. Persinger

ROLL CALL VOTE:Unanimous

(15-333) APPROVAL FOR PURCHASE OF DIVISION FIREWALL

 

Mr. Kotulka noted the total cost of the division firewall is $25,996.15 and state technology funds would be used for the purchase. Network Craze submitted the low bid, which was $7,396.02 less than the VITA State contract, he noted. After a brief discussion, the Board agreed to table the item until June 17.

 

MOTION: That the Board table the approval the purchase of a division firewall until June 17.

MOTION: Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE:Unanimous

(15-334) APPROVAL OF BOARD CERTIFIED BEHAVIOR ANALYST SUPERVISION

 

Dr. Heath recommended contracting with Teresa Lyons to provide supervision services for the 2015-2016 school year. Ms. Lyons would provide supervision services for one of our teachers, at $85/hour.

 

MOTION: That the Board approve a contract with Teresa Lyons, Board Certified Behavior Analyst, to provide supervision services
for 2015-2016 , as presented.

 

MOTION:Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

(15-335) APPROVAL OF VOLUNTARY STUDENT ACCIDENT INSURANCE

 

Mr. Terry recommended Markel Insurance Company, located in Glen Allen, Virginia, as the sole-source offeror of voluntary student accident insurance to our students. He noted the School Board does not administer this plan and assumes no cost or obligation related to such.

 

MOTION: That the Board approve Markel Insurance Company as the provider for voluntary student accident insurance, as presented.

MOTION:Mr. Wright

SECOND: Mr. Truett

ROLL CALL VOTE:Unanimous

(15-336) APPROVAL OF DIVISION-WIDE COPIER CONTRACT

Mr. Terry recommended a three-year lease with Ricoh, USA, through a state contract beginning July 1, 2015 and ending June 30, 2018. The annual cost is $73,780, which includes upgraded machines at two locations and an additional copier at the high school.

MOTION: That the Board approve Ricoh, USA, for a three-year copier contract, as presented.

MOTION: Mr. Angle

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

(15-337) APPROVAL OF TAP RENOVATION PROPOSAL FOR YMCA PRESCHOOL PROGRAM

 

Mr. Terry recommended approval of the proposed renovations. He noted the renovations would involve the conversion of the part of the kitchen space into a classroom by constructing a dividing wall and lavatory. A total of $100,000 has been set aside for the completion of this project and the total cost of the project will be incurred by the tenant and Heat Start program.

MOTION: That the Board approve the TAP renovation proposal for the YMCA Preschool Program, as presented.

 

MOTION:Mr. Wright

SECOND: Mr. Truett

ROLL CALL VOTE:Unanimous

(15-338) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet.

FIELD TRIP REQUEST:

(15-339) 16 AHS BASKETBALL PLAYERS TO EASTERN MENNONITE UNIVERSITY, JUNE 26-27

 

MOTION: That the Board approve the field trip request, as presented.

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

POLICY REVISIONS:

(15-340) REVISIONS BASED ON RECOMMENDATIONS FROM VSBA POLICY SERVICES AND/OR ADMINISTRATION

MOTION: That the Board approve the policy revisions, as recommended by VSBA and/ or administration.

MOTION: Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE:Unanimous

(15-341) COMMUNICATIONS*

This information was provided for information purposes.

a. JRTC monthly report
b. Classified Advisory Committee
c. Minority Advisory Committee
d. Parent Advisory Committee
e. Teacher Advisory Committee
f. School improvement monthly report

OTHER BUSINESS

(15-342) DISCUSSION OF JOINT SCHOOL SYSTEM

Chairman Tucker reported another meeting needs to be scheduled between the two Boards and he would discuss this with Mr. Kotulka.

(15-343) ADDITION TO AGENDA

There were no further additions to the agenda.

CLOSED SESSION

(15-344) CODE OF VIRGINIA: PERSONNEL MATTERS 2.2-3711.A.1, STUDENT MATTERS 2.2-3711-A.2,
SPECIAL AWARDS 2.2-3711.A.10 AND SCHOOL SAFETY REPORTS 2.2-3711-A.19

 

MOTION: That the School Board enter closed session to discuss Personnel Matters, Student Matters,
Special Awards, and School Safety Reports, as authorized by the Code of Virginia Sections 2.2-1-254.D.1,
2.2-1-254.B.1, 2.2-3711.A.1, 2.2-3711.A.2, 2.2-3711.A.10 and 2.2-3711.A.19.

 

MOTION:Mr. Angle
SECOND: Mr. Truett

ROLL CALL VOTE:

Mr. Angle - YES

Mr. Fridley - ABSENT
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
5 -YES 2 - ABSENT 0 – NO
Time:7:02 p.m.

 

 

MOTION: That the School Board return to open session from closed session.

 

MOTION:Mr. Angle

SECOND:Mr. Truett

ROLL CALL VOTE:

Mr. Angle - YES

Mr. Fridley - ABSENT
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
5 -YES 2 - ABSENT 0 – NO
Time:8:34 p.m.

 

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION:Mr. Angle

SECOND: Mr. Truett

ROLL CALL VOTE:

Mr. Angle - YES

Mr. Fridley - ABSENT
Mrs. Kerns - ABSENT
Mr. Persinger - YES
Mr. Truett - YES
Mr. Tucker - YES
Mr. Wright - YES
5 -YES 2 - ABSENT 0 – NO
Time:8:35 p.m.

___________________________________ _______________________________

Chairman, Alleghany County School Board Clerk

OTHER BUSINESS

(15-345) RESOLUTION TO NOMINATE RECIPIENT FOR VSBA MEDIA HONOR ROLL

MOTION: That Gavin Dressler be nominated as recipient for the VSBA Media Honor Roll award, as discussed in closed session.

MOTION: Mr. Wright

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

PERSONNEL

(15-346) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as presented.

MOTION:Mr. Angle
SECOND:Mr. Truett
ROLL CALL VOTE:Unanimous

(15-347) DISPOSITION OF STAFF CASES

a. Case #15-S6
b. Case #15-S7

*These cases were removed from the agenda at the start of the meeting. They were not discussed in

Closed Session and no action was taken.

DISPOSITION OF PUPIL PERSONNEL

(15-348) PUPIL PERSONNEL CASES

a. Case #15-45

MOTION: That student #15-45 is suspended through the first semester of the 2015-2016 school year, as discussed in closed session.

MOTION:Mr. Truett

SECOND: Mr. Angle

ROLL CALL VOTE:Unanimous

b. Case #15-61

MOTION: That student #15-61 is suspended through the first semester of the 2015-2016 school year, as discussed in closed session.

MOTION: Mr. Truett

SECOND:Mr. Angle

ROLL CALL VOTE:Unanimous

c. Case #15-62

MOTION: That student #15-62 is suspended through the first semester of the 2015-2016 school year, as discussed in closed session.

MOTION:Mr. Truett

SECOND: Mr. Angle

ROLL CALL VOTE: Unanimous

ADJOURNMENT

MOTION: That the June 15, 2015 meeting of the Alleghany County School Board be adjourned.

MOTION:Mr. Angle

SECOND:Mr. Truett

TIME:8:40 p.m.

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk