9-15-2014 Regular Meeting



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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

September 15, 2014

The Alleghany County School Board held its regular meeting on September 15, 2014, at 6:00 p.m. at Callaghan Elementary School in Covington, Virginia.

PRESENT: Amber D. Kerns; Norman L. Persinger, Jr.; Benjamin J. Truett, Vice Chairman; Randall S. Tucker, Chairman; and Jacob L. Wright. Also present: Sarah T. Campbell, Superintendent; and Lorie C. Bess, Clerk.

ABSENT: William W. Angle and Robert A. Fridley

Participation in the moment of silence, the Pledge of Allegiance and the Callaghan School pledge, led by

5th grade students Leighton Gibson and Daphne Shinault.

 

(15-65) APPROVAL OF MINUTES

a. August 7, 2014 Called Meeting
b. August 18, 2014 Regular Meeting
c. August 26, 2014 Called Meeting
d. August 28, 2014 Called Meeting


MOTION: That the Board approve the minutes, as presented.


MOTION: Mr. Truett

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

COMMUNITY PARTICIPATION

(15-66) OPENING REMARKS AND WELCOME BY NANCY MOGA, PRINCIPAL, CALLAGHAN ELEMENTARY SCHOOL

Mrs. Moga read the following statement: “Welcome to the greatest school in the universe! This is the 15th school board meeting to be held here. The school building is 50 years old. We remain grateful to the Alleghany County School Board and the citizens of Alleghany County for providing a comfortable, renovated building which is also celebrating a birthday- completed 10 years ago, in which students enjoy learning each day. Your supper was served by our cafeteria staff, led by Sherry Wolfe. Last year we combined staff and students from 4 other schools to create a team where 40% of our staff members were new to working at Callaghan and just over 40% of our students were at Callaghan for the first time. Currently 58% of our teachers have earned their Master’s degree. With our support staff, we have 51 adults scheduled to work here all or some part of each week. We have one student teacher this semester. Staff members please stand and remain standing. Students and Parents, please stand. Family and community members, please stand. I present part of our Callaghan family that could be here. You board members are an extended part of our Callaghan family too so welcome home, and let me know what I can do to help your meeting operate smoothly.”

(15-67) REMARKS BY PTO REPRESENTATIVE

Jennifer Cales, PTO president, read the following statement: “Good Evening and welcome to Callaghan School. Thank you for giving me a few minutes to tell you about our PTO. We are currently collecting Box Tops for Education, Labels for Education, Tyson labels and ink cartridges.FREE money from trash, that’s nice, right? We will begin a Classic Cookie Sale on October 9-12. We have sampled them and they are delicious. If you would be interested in tub cookies or proportioned cookies, just let one of the board members know. If you don’t like cookies they also have wrapping paper, magazines, pizza, Auntie Anne’s Pretzels, a Cinnabon baking kit and many other yummy treats. We hold monthly Family Fun Friday events. Our first event, a back to school Sock Hop, will be held Friday, September 26 at 6:00 PM in the cafeteria. We invite you to join us for some dancing, in your socks of course, and light refreshments. My favorite Friday event is our annual Trunk-or-Treat and the kids really seem to enjoy Candy Bar Bingo.

Let’s not forget the Annual Holiday Shop. We have a wonderful shopper who shops all year long picking up major deals and wonderful gifts. Last year we made almost $1,400 and every child was given the opportunity to purchase gifts for their family. Gifts ranged between $0.50 and $5.00. The smiles on their faces and their excitement are what it’s all about. Lastly, I’ll invite you to our Annual Thirty-One Bingo, which will be held on Sunday, October 5th. This activity will begin at 2:00 PM at the Covington Moose Lodge. Advanced tickets are 4 for $25 and can be purchased from any of our PTO Board Members. 20 games = 20 Thirty-One bags filled with goodies and or gift cards. The funds that we raise are used to sponsor book fair, DARE, staff recognition, SOL Breakfast, Field Day t-shirts, water bottles, lunches and others. Last year we purchased gym equipment, a shelf for the fourth grade class, tents, tables, an out building and coolers. We also sponsored the Jamestown Performance and 5th grade promotion. This is just a few of our activities and events. It is a great privilege to represent the Callaghan PTO.”

(15-68) SCHOOL BOARD COMMENDATIONS

Callaghan Elementary students who earned a perfect score on their spring 2014 SOL assessments: Grade 3: Connor McPeek

Grade 4: Layla Booth, DJ Bruce, and Savanah Simmons

Grade 5: Trevor Broce, Jeffrey Harris, Gabriel Meadows, and Lisa Simmons

(15-69) PUBLIC COMMENT (specific to agenda)

There were no citizens wishing to address the Board.

(15-70) SCHOOL BOARD MEMBER COMMENTS

Mrs. Kerns thanked everyone for attending the meeting. She thanked Ms. Moga and the cafeteria staff for the delicious meal. She thanked Mrs. Cales and the PTO for all they do for the school to “fill in the gaps” for those activities the Board are unable to fund. She congratulated the students on their SOL scores.

 

Mr. Persinger congratulated the students on their SOL scores and thanked the staff. He then read the following statement: “Continuing along a similar discussion I had at our last meeting of September 10th, I would like this board and staff to explore the benefits of creating a Retention and Recruiting program to address those hard to staff positions in math, science and foreign languages throughout our school division. I further would like to request that we set aside any moneys that are derived from personnel replacement and benefits to act as the seed money for a Retention and Recruiting program. I request that the Director of Business and Finance report at our next meeting how we are going to fund the following:

1. Funding for the stipend for the Clerk of the Board.

2. Funding for the newly created position at the central office that addresses school improvement and testing.

3. Funding for the Separation Agreement entered into between this Board and our current Superintendent.

4. Revenue loss due to the lower than anticipated ADM.

I would like to share my concerns with all of you regarding actions taken by this Board. My concern is that we (the Board) are not practicing the proper protocols in the latest personnel changes. The day to day operations of a school division resides in the hands of the Superintendent. It is the Superintendent’s role to make recommendations as to hiring and reassigning personnel. I have found no supporting documentation that transfers those roles to a Board during unprecedented times. The Board is a corporate body responsible for oversight of a school division which includes hiring and firing personnel based up the recommendations of the Superintendent. The personnel changes made since the announcement of the Superintendent’s retirement have not been vetted, milestones have not been set, nor alternates considered in determining if these changes will actually correct and reverse the trends that they are addressing. It is unprecedented for a Board to exert this level of control over personnel. This

precedent will undoubtedly have a lasting effect in the recommendations that a future superintendent will or will not be willing to make to the Board. We have a daunting task ahead of us in hiring a new superintendent which can bring positive change; however, we do not need to further complicate the relationship between the Board and a new superintendent. My support is with the future superintendent and ensuring that they are not intimidated in making recommendations that may undo current Board decisions.”

Mr. Wright congratulated the students on their SOL awards. He thanked Mrs. Moga and staff for hosting the meeting. He reported at a recent JRTC Board meeting, it was discussed to apply for a grant to fund stipends for teachers who attend competitions with students over the summer. He noted such a grant would require support from both the Alleghany County School Board and the Covington School Board.

Mr. Truett congratulated staff on Callaghan Elementary School turning 50 years old. He thanked the PTO for their service to the students. He commended the students for the hard work that earned them a perfect score on their SOL tests. He thanked everyone for attending the meeting.

Mr. Tucker thanked the students who led the Pledge of Allegiance and school pledge. He thanked Mrs. Moga for hosting the meeting and the cafeteria workers for the meal. He also thanked fellow Board members for their comments.

Dr. Campbell stated the SOL tests are getting much harder each year and it is quite an accomplishment for the students to score a perfect score. She commended the parents for working with their children at home. She thanked the PTO for the great things they do for the school and stated their members are an exciting and vibrant group of people. She thanked the staff of Callaghan Elementary and stated they all do a wonderful job educating the students.

 

BUDGET AND FINANCE

(15-71) BUDGET REPORT

 

School Operating Fund

$1,025,620.03

School Textbook Fund

$1,232,875.18

Alleghany Foundation Nursing Grant

$78,463.53

Governor’s School

$96,146.78

Scholarship

$78,753.50

Alleghany Foundation Mental Health Initiative

$16,305.18

School Capital

$550,615.65

Medicaid Reimbursement

$437,934.88

Grand Total

$3,516,714.73

 

(15-72) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION: Mrs. Kerns

SECOND: Mr. Truett

ROLL CALL VOTE: Mr. Angle - ABSENT
Mr. Fridley - ABSENT
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Truett – YES
Mr. Tucker - YES
Mr. Wright - NO
4 -YES 2 – ABSENT 1 - NO

(15-73) TEN-DAY STUDENT MEMBERSHIP

Mary Jane Mutispaugh, Director of Instruction, presented the first 10 days of school student membership report. She noted that membership on the tenth day was 2,271 and that the 2014-2015 budget was based on 2,305 students. She noted Comprehensive Services Act (CSA) students, for whom we must account in our division membership but for whom we do not receive state funding, are not included in the 10 day membership total.

(15-74) CAFETERIA REPORT

Mr. Terry presented the cafeteria report. He reported an ending net cash balance of $420,599.

(15-75) DESIGNATION OF SCHOOL BOARD LIAISON(S) TO ADMINISTRATIVE BUDGET COMMITTEE

The Administrative Budget Committee meetings will be held on November 10, December 1, January 5, February 2, and March 2 at 1:00 in the conference room at the Central Office.

MOTION: That the Board designate Mr. Persinger and Mr. Wright to serve as School Board liaisons to the Administrative Budget Committee.

MOTION: Mrs. Kerns

SECOND: Mr. Truett

ROLL CALL VOTE: Unanimous

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(15-76) CALENDAR INFORMATION

Dr. Campbell reminded the Board of the following meetings:

-October 14, 12:00 p.m. – JRTC Joint Board at JRTC
-October 20 – Regular monthly meeting at Clifton Middle School
-October monthly calendar

(15-77) SCHOOL IMPROVEMENT PROCESS – JOHN BUSHER*

Ms. Mutispaugh explained all schools in an improvement plan are assigned a School Improvement Contractor by the Department of Education. She introduced Mr. John Busher as the contractor who was assigned to Alleghany County. Mr. Busher then reviewed the school improvement process. He noted it is a 10-point review process that takes place over a 3-year period. He noted Alleghany County is starting year 1 and he anticipates seeing improvement.

(15-78) JRTC ANNUAL REPORT

Mr. Glenn Spangler, Director, reviewed the attached annual report. Mr. Wayne Persinger reviewed the attached Alternate Placement Program report. He noted 20 students graduated from the program. He added 10 students were dropped from the program because of attendance or behavior issues. Mr. Jeff Alleman reviewed the attached Educational Technology Center report and explained that ETC handles work orders remotely, whenever possible.

(15-79) SUMMARY OF 2013-2014 STATE DISCIPLINE, CRIME AND VIOLENCE REPORT

Administrators reported a total of 1,300 discipline referrals for 2013-14; 749 at AHS, 467 at CMS, and 84 at the elementary schools.Not all referrals need to be reported to the state due to the nature of the referrals. For example, the state is not interested in the number of tardies reported. Of the 1,300 referrals, only 232 had to be reported at the state level.

(15-80) APPROVAL TO ADMINISTER YOUTH RISK BEHAVIOR STUDY

Ms. Hobbs requested the School Board grant permission to administer the Youth Risk Behavior Survey at the middle and high schools in grades 8, 10, and 12. The survey will be administered during the month of November.

MOTION: That the Board approve the administration of the Youth Risk Behavior Study, as presented.

MOTION:Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE:Unanimous

(15-81) ACCOUNTABILITY REPORT

Ms. Mutispaugh presented the final 2013-2014 Accreditation status of the schools. She reported Virginia schools are under a dual system of accountability, one system at the state level and one system at the federal level. Accreditation standards are a state requirement. One school, Sharon Elementary, is fully accredited by the state and met all AMAOs for the federal government. Four schools, Alleghany High School (Math), Clifton Middle School (English), Mountain View Elementary (English, Math, and Science) and Callaghan Elementary (Math) are accredited with warning. In addition, Mountain View Elementary School has been identified as a Focus School. The specific federal AMOs not met by these schools are as follows:

Division- Math performance for Students with Disabilities; Federal Graduation Indicator for Gap Group 1 and
Students with Disabilities subgroups
Alleghany High School-

Math Performance for Gap Group 1 and White subgroups; Federal Graduation Indicator for Gap
Group 1 and Students with Disabilities subgroups

Clifton Middle School- Math Performance for Students with Disabilities subgroup
Callaghan Elementary- Math Performance for All, Gap Group 1, Economically Disadvantaged, and White subgroups
Mountain View Elementary- English Performance for All, Gap Group 1, Economically Disadvantaged, and White subgroups;
Math Performance for Gap Group 1 and Economically Disadvantaged subgroups


(15-82) APPROVAL OF GIFTED ADVISORY COMMITTEE

Ms. Mutispaugh presented the proposed members of the 2014-2015 Local Advisory Committee on the Education of the Gifted for approval.

MOTION: That the Board approve the members of the Gifted Advisory Committee, as presented.

MOTION: Mrs. Kerns

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

 

(15-83) APPROVAL OF FIVE-YEAR CAPITAL IMPROVEMENT PLAN

Mr. Terry reviewed the proposed Five-year Capital Improvement Plan with the School Board. A previous listing of prioritized projects was provided for each school location, the School Board Office on Central Circle, and the Bus and Maintenance facility in Covington. Mr. Persinger indicated his desire to see the fire door issue at Mountain View Elementary School and Clifton Middle School re-visited to see if the design could be changed to accommodate locking doors into the instructional areas. The School Board tabled the proposed plan to review at a future meeting.

MOTION: That the Board table the approval of the Five-Year Capital Improvement Plan until a future meeting.

MOTION: Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE:Unanimous

(15-84) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet for the month and a year-to-date comparison.

FIELD TRIP REQUEST:

(15-85) 4 AHS FFA STUDENTS TO LOUISVILLE, KY FOR NATIONAL CONVENTION, OCTOBER 28 – NOVEMBER 1, 2014*

MOTION: That the Board approve the field trip, as presented.

MOTION: Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE:Unanimous

COMMUNICATIONS:

(15-86) JRTC MONTHLY REPORT

Dr. Campbell stated the report was provided for information purposes.

OTHER BUSINESS

(15-87) APPROVAL OF FUNDING FOR VSBA SUPERINTENDENT SEARCH PROCESS

Board members discussed the expected expenses associated with the search process. Chairman Tucker reported the Virginia School Boards Association fee is $5,200 plus an additional estimated $800 in travel expenses. Board members agreed it would be best to set a maximum amount to cover all the costs and agreed upon $10,000.

MOTION: That the Board approve a maximum of $10,000 to cover the expenses of the Superintendent search through VSBA, as discussed.

MOTION: Mr. Truett

SECOND: Mr. Wright

ROLL CALL VOTE:Unanimous

(15-88) ADDITION TO AGENDA

There were no additions to the agenda.

CLOSED SESSION

(15-89) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1 AND STUDENT MATTERS 2.2-3711-A.2

MOTION: That the School Board enter closed session to discuss Personnel Matters and Student Matters, as authorized by the Code of Virginia Sections 2.2-3711.A.1 and 2.2-3711.A.2.

MOTION:Mr. Truett

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

TIME: 7:35 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION: Mr. Truett

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

TIME: 9:25 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

MOTION: Mr. Wright

SECOND: Mrs. Kerns

ROLL CALL VOTE:

Mr. Angle

- ABSENT

Mr. Fridley - ABSENT
Mrs. Kerns - YES
Mr. Persinger - YES
Mr. Truett – YES
Mr. Tucker - YES
Mr. Wright - YES
5 -YES 2 – ABSENT 0 - NO
TIME: 9:26 p.m

________________________________________ _______________________________________

Chairman, Alleghany County School Board Clerk

PERSONNEL

(15-90) PERSONNEL ACTIONS

MOTION: That the Board approve the personnel actions, as discussed in closed session.

MOTION:Mr. Wright
SECOND: Mr. Truett

ROLL CALL VOTE:

Mr. Angle

- ABSENT

Mr. Fridley - ABSENT
Mrs. Kerns - YES
Mr. Persinger - No
Mr. Truett – YES
Mr. Tucker - YES
Mr. Wright - YES
4 -YES 2 – ABSENT 1 - NO

(15-91) APPROVAL OF REVISED JOB DESCRIPTIONS

MOTION: That the Board table the approval of revised job descriptions until the October meeting, as discussed in closed session.

MOTION:Mr. Wright
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

PUPIL PERSONNEL

(15-92) PUPIL PERSONNEL ACTIONS

MOTION: That the Board approve the pupil personnel action for case #14-42, as discussed in closed session.

MOTION: Mr. Wright
SECOND: Mr. Truett
ROLL CALL VOTE: Unanimous

 

ADJOURNMENT

MOTION: That the September 15, 2014 meeting of the Alleghany County School Board be adjourned.

MOTION:Mr. Truett

SECOND: Mr. Wright

ROLL CALL VOTE: Unanimous

TIME:9:30 p.m.

_______________________________________ _____________________________________

Chairman, Alleghany County School Board Clerk