11-16-15 Regular Meeting Minutes

Printer Friendly PDF



logo

 

MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

November 16, 2015

The Alleghany County School Board held its regular meeting on November 16, 2015, at 6:00 p.m. at Alleghany High School in Covington, Virginia.

PRESENT:  William W. Angle; R. Craig Lane; Norman L. Persinger, Jr. Benjamin J. Truett, Vice Chairman; and Randall S. Tucker, Chairman; and Jacob L. Wright. 

Also present:   Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

ABSENT:   Amber D. Kerns

Chairman Tucker announced the following additions/revisions to the agenda:

  1. Agenda item #16-150 is removed from the agenda.

MINUTES

(16-126) APPROVAL OF MINUTES

  1. October 19, 2015 Regular Meeting

MOTION: That the Board approve the minutes, as presented. 

MOTION:   Mr. Angle
SECOND:  Mr. Truett  
ROLL CALL VOTE:   Unanimous

COMMUNITY PARTICIPATION

(16-127) OPENING REMARKS AND WELCOME BY DWAYNE ROSS, PRINCIPAL, ALLEGHANY HIGH SCHOOL

Mr. Ross welcomed everyone to Alleghany High School and thanked everyone for their attendance and support.  He reported the students and staff worked very hard to achieve full accreditation.  He recognized staff members and thanked them for striving for greatness.  On behalf of the staff, he thanked the Board for the recent school renovations, new copiers, and the salary increase. 

(16-128) REMARKS BY PTO REPRESENTATIVE

Robert Tucker welcomed everyone to Alleghany High School.  He stated, “Teaching is a passion, not a profession.”   He thanked the Board for hiring Mr. Kotulka as the superintendent and for restoring joy and unity to the division.   He stated the Board has returned his faith in the system and administration.  He reported he recently contacted state legislators about an issue and he was pleased they replied to him and offered to help as much as possible.       

(16-129) SCHOOL BOARD COMMENDATIONS

Alleghany High School students who earned a perfect 600 score on their spring 2015 SOL assessments:  Madison Ferris, Austin Hicks, Elias Linsin, and David Westbury

Girls’ Cross County, District Runner of the Year and Conference 31 Runner-up:  Marlee Parker

Boys’ Cross Country, Conference 31 Runner of the Year:  Thomas “TJ” Wright

State FFA Competition, 3rd place:  Alleghany High School FFA Team:  Caleb Armstrong, Hunter Gibson, Josh Masters, Seth Richmond, Adam Simmons, Austin Tucker, and Forrest Vaughn.

State FFA Competition Individual Winners:  Hunter Gibson, Josh Masters, Seth Richmond, Adam Simmons, and Forrest Vaughn

ABCD Awards (Above and Beyond the Call of Duty):  Mark Jefferson, Daphne Livesay, Darlene Oyler, and Eddie Smith

VSBA Academy Awards:  Randall S. Tucker (Board Chairman), Norman L. Persinger, Jr. (Board Member), and Lorie C. Bess (Board Clerk)

(16-130) Public Hearing:  Five Year Comprehensive Plan and Five-Year Capital Improvement Plan

There were no citizens wishing to address the Board.  Chairman Tucker declared the public hearing closed.

(16-131) PUBLIC COMMENT

There were no citizens wishing to address the Board.

(16-132) SCHOOL BOARD MEMBER AND SUPERINTENDENT COMMENTS

Mr. Truett stated it was a pleasure to be at Alleghany High School and that the “feeling” in the building is different than it was two years ago.  He stated there is a very positive vibe, which reflects positive movement from the group.

Mr. Angle thanked Mr. Ross for hosting the meeting.  He congratulated everyone who received an award.  He stated the budget season is starting and it is his hope to give employees a little more compensation next year.

Mr. Lane thanked Mr. Ross and staff for hosting the meeting and the meal.  He recognized that there have been great turnouts to the board meetings lately and thanked everyone for attending.  He congratulated everyone on their awards and stated our division has great representation from our students. 

Mr. Persinger thanked everyone for attending the meeting.  He commended the Alleghany High School staff for inspiring the students to do their best.  He thanked everyone for their support of the school.

Mr. Wright echoed Robert Tucker’s comments.  He congratulated the students on their awards and commended staff for earning the “ABCD” awards.

Mr. Tucker stated Robert Tucker’s comments about the division are reflective of what he heard at a recent AEA meeting.  He congratulated everyone on their awards.  He stated he has seen measurable improvement in the division since last year.

Mr. Kotulka thanked Mr. Ross and staff for hosting the meeting.  He thanked everyone for attending the meeting and commended everyone for earning their awards.  He stated many people deserve the “ABCD” award and it is difficult to select only a few to recognize.  He thanked Robert Tucker for his very powerful comments and stated we are all leaders in some way and together we will make this school division great.


BUSINESS AND FINANCE

(16-133) BUDGET REPORT

School Operating Fund

$97,124.47

School Textbook Fund

$1,356,013.51

Alleghany Foundation Nursing Grant

$59,788.25

Governor’s School

$107,136.80

Scholarship

$77,813.86

Alleghany Foundation Mental Health Initiative

$10,918.50

School Capital

$1,506,827.86

Medicaid Reimbursement

$464,341.15

Technology

$21,987.76

Grand Total

$3,701,952.16

 

(16-134) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION:   Mr. Truett
SECOND:  Mr. Lane  
ROLL CALL VOTE:  Unanimous
 

(16-135) CAFETERIA REPORT

Mr. Kotulka presented the October cafeteria report. He reported a beginning cash balance as of October 31 is $433,173, which is a 1.90% increase from last year.  During 2014-2015, school revenues decreased by $6,095 and expenditures increased by $2,558, he noted.   

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(16-136) CALENDAR INFORMATION

Mr. Kotulka reminded the Board of the following meetings:

-November 18-20 – VSBA State Convention in Williamsburg        

-December 8 - 12:00 p.m.  – JRTC Joint Board at JRTC

-December 14 - Regular monthly meeting at Central Office Complex         

-December monthly calendar

(16-137) ANNUAL NURSING PROGRAM REPORT

Elizabeth Heath, Director of Special Education, presented the Nursing Program Annual Report. She noted the 2014-2015 school year concluded the seventeenth year of this valuable and positive program for our students and staff.  She reported that during the 2014-2015 school year, the nurses in Alleghany County reported 36,451 clinical encounters.  The data generated will be shared with the School Health Advisory Board and the Greater Alleghany School Health Consortium which represents the Alleghany and Covington school districts, the Virginia Department of Health, and the Community Services Board.

(16-138) FREE AND REDUCED LUNCH REPORT

Mary Jane Mutispaugh, Director of Instruction, presented the free and reduced lunch report.   She noted the rates have been steadily climbing over the past few years and we currently have one school with a rate above 50%.  The division average has increased slightly this year, she noted.

(16-139) TEXTBOOK ADOPTION PROJECTIONS

Ms. Mutispaugh presented the preliminary projection of textbook adoption costs for 2015-2022.  The analysis of the textbook fund demonstrates the division’s capability to develop and implement the virtual initiative for the 2016-17 school year, she explained.

(16-140) ACCREDITATION AND ACCOUNTABILITY RESULTS FOR 2015-2016

Ms. Mutispaugh presented the final review of the accreditation status of schools for the 2015-2016 school year.

(16-141) 2014-2015 SAT AND ACT RESULTS

Jan Hobbs, Director of Assessment and Student Success, presented the 2014-2015 SAT and ACT results noting that Alleghany High School students exceeded the national average on the Math Scholastic Aptitude Test (SAT) in 2014-2015.  The nation-wide average score was 498, while the average score for all Alleghany High School students was 499.  The state average score was 513.

(16-142) 2015-2016 CURRICULUM REVISION RECOMMENDATIONS FOR ALLEGHANY HIGH SCHOOL

Ms. Mutispaugh presented the curriculum revision recommendations and revisions recommended by Dwayne Ross for Alleghany High School for the 2016-2017 academic year.  These recommendations include courses offered in a dual enrollment capacity to meet the state code requirement of offering students the option of completing an associates’ degree concurrent with a high school diploma.

(16-143) REVIEW OF DRAFT 2016-2017 ACADEMIC CALENDAR

Ms. Mutispaugh presented the draft 2016-2017 academic calendar.  The calendar will be considered by the Board for approval in December or January.

(16-144) INSTRUCTIONAL OFFICE UPDATE

Ms. Hobbs reported to the Board that administrators from Clifton Middle School and Mountain View Elementary School, along with division level personnel, attended the third state led training for school improvement.  Division level staff has met with all Clifton Middle School teachers.  Administration is meeting with Alleghany High School teachers during their department meetings, she noted. Division level staff continues to meet monthly with school improvement teams at MVES, CES, and CMS. Testing training has been provided to staff involved in testing at Alleghany High School.  New accommodation information was provided to all special education chairs.  Threat Assessment training was provided to all Alleghany County and Covington administrators, nurses, and SROs by Erin Bartley, mental health counselor.  The Career and Technical Education Advisory Board met on October 28.  Employers were asked what they are looking for in employees.  Comments included: work ethics, social skills, dependability, reliability and working together as a team.  These attributes are taught in all the Career and Technical Education classes.  They are part of the Workplace Readiness Competencies.  This information was presented to administrators to encourage all teachers to incorporate these qualities in their classroom instruction.

(16-145) TRANSPORTATION UPDATE

Mike Isbell presented a brief overview of the Transportation Department and its operation.

(16-146) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet.   Mr. Isbell reviewed the reports.   

(16-147) CONSIDER JOINT SCHOOL SYSTEM PROPOSAL

Mr. Kotulka presented a draft proposal for a joint school system.  He explained the proposal is a draft and both school divisions can negotiate what would be best for the final plan.  Board members discussed the draft proposal, with questions and comments pertaining to transportation, standing agreements, and board governance.   Following the discussion of Board governance, the Board offered three revisions to the proposal, including removing the section pertaining to representation of the joint Board.

MOTION: That the Board approve the proposal with the following revisions:  (1) delete last sentence in the first paragraph starting with the word ‘Should’ and ending with ‘default to’; and (2) removing the wording in the second bullet pertaining to representation of the joint school board; and (3) adding the student population funding sentence to the funding and budget section.

MOTION:   Mr. Wright
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous

MOTION: That the Board approve the joint school system proposal, as amended.

MOTION:   Mr. Lane
SECOND:  Mr. Wright
ROLL CALL VOTE:        Mr. Angle - YES         
                                                
                                    Mrs. Kerns - ABSENT    

                                    Mr. Lane - YES

                                    Mr. Persinger - NO

                                    Mr. Truett - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - YES                      

5 -YES       1 - ABSENT       1 - NO


POLICY REVISIONS:

(16-148) GENERAL POLICIES RECOMMENDED BY VSBA AND/OR ADMINISTRATION

The policies approved included:  Policy BDD, Policy DI, Policy DJF, Policy GBE, Policy GBL, Policy IKFA, Policy IL, and Policy JHH.

MOTION: That the Board approve the policy revisions recommended by VSBA and/or administration.

MOTION:   Mr. Truett
SECOND:  Mr. Lane  
ROLL CALL VOTE:  Unanimous

(16-149) APPROVAL OF POLICY BDDH/KD, “PUBLIC PARTICIPATION AT SCHOOL BOARD MEETINGS AND POLICY BDDH-R/KD-R, “REGULATIONS PERTAINING TO PUBLIC PARTICIPATION AT SCHOOL BOARD MEETINGS

Mr. Kotulka explained that the change to the policy allows public comment for any items and not only items germane to the agenda.

MOTION: That the Board approve Policies BDDH/KD and BDDH-R/KD-R, as presented.

MOTION:   Mr. Angle
SECOND:  Mr. Truett
ROLL CALL VOTE:  Unanimous

(16-150) APPROVAL OF POLICY JFCD, “WEAPONS IN SCHOOL”, AND POLICY JFCD-R, WEAPONS IN SCHOOL – SUPERINTENDENT’S OR SUPERINTENDENT’S DESIGNEE’S REVIEW

This item was removed from the agenda at the start of the meeting; therefore, no action was taken.

(16-151) COMMUNICATIONS

This information was provided for information purposes.

  1. JRTC monthly report
  2. Parent Advisory Committee
  3. Teacher Advisory Committee

OTHER BUSINESS

(16-152) ADDITION TO THE AGENDA

CLOSED SESSION

(16-153) CODE OF VIRGINIA: PERSONNEL MATTERS 2.2-3711.A.1

MOTION: That the School Board enter closed session to discuss Personnel Matters, as authorized by the Code of Virginia Section 2.2-3711.A.1.

MOTION:   Mr. Angle    
SECOND:  Mr. Lane  
ROLL CALL VOTE:        Mr. Angle - YES                                                                 

                                    Mrs. Kerns - ABSENT   

                                    Mr. Lane - YES

                                    Mr. Persinger - YES

                                    Mr. Truett - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - YES                      

6 -YES       1 - ABSENT       0 - NO

                                       Time:  7:37 p.m.

 

MOTION: That the School Board return to open session from closed session.

MOTION:   Mr. Angle     
SECOND:  Mr. Lane  
    
ROLL CALL VOTE:        Mr. Angle - YES

                                    Mrs. Kerns - ABSENT   

                                    Mr. Lane - YES

                                    Mr. Persinger - YES

                                    Mr. Truett - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - YES                      

6-YES       1 - ABSENT       0 - NO

                                       Time:  8:09 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:   Mr. Angle         

                                    SECOND:  Mr. Truett  

                                    ROLL CALL VOTE:        Mr. Angle - YES                       

                                                                        Mrs. Kerns - ABSENT

                                                                        Mr. Lane - YES

                                                                        Mr. Persinger - YES

                                                                        Mr. Truett - YES

                                                                        Mr. Tucker - YES

                                                                        Mr. Wright - YES                      

                                      6 -YES         1 - ABSENT       0 - NO                             

                                     TIME: 8:10 p.m.

 

 

___________________________________                ______________________________

Chairman, Alleghany County School Board                     Clerk


PERSONNEL

(16-154) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in Closed Session and recommended by the Superintendent.

MOTION:   Mr. Angle
SECOND:  Mr. Truett   
ROLL CALL VOTE:  Unanimous

 

ADJOURNMENT

MOTION: That the November 16, 2015 meeting of the Alleghany County School Board be adjourned.

MOTION: Mr. Angle    

TIME:  8:11 p.m.

____________________________________              _____________________________

Chairman, Alleghany County School Board                        Clerk