3-21-2016 Regular Meeting Minutes

Printer friendly PDF


Logo

MINUTES

 

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

March 21, 2016

 

The Alleghany County School Board held its regular meeting on March 21, 2016, at 6:00 p.m. in the Gleason Forum Hall at Mountain View Elementary School in Covington, Virginia.    

 

PRESENT:  Amber D. Kerns;  R. Craig Lane; Norman L. Persinger, Jr. Benjamin J. Truett, Vice Chairman; and Randall S. Tucker, Chairman; and Jacob L. Wright. 

 

Also present:   Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

 

ABSENT:   William W. Angle

 

Chairman Tucker announced the following addition to the agenda:

  1. Agenda item #16-250, “Approval of 2016-2017 Contract for Health Insurance Services” will be moved after agenda item #16-247.
  2. Agenda item #16-261, “Approval of resolutions for VSBA Business Honor Roll Nominations” will be inserted after agenda item #16-260.This is an action item.


MINUTES

(16-237) APPROVAL OF MINUTES

  1. February 8, 2016 Called Meeting and Work Session
  2. February 22, 2016 Regular Meeting

MOTION: That the Board approve the minutes, as presented. 

MOTION:  Mr. Truett              
SECOND: Mr. Lane 
ROLL CALL VOTE:  Unanimous

                       

COMMUNITY PARTICIPATION

(16-238) OPENING REMARKS AND WELCOME BY TERESA JOHNSON, PRINCIPAL, MOUNTAIN VIEW ELEMENTARY SCHOOL

Mrs. Johnson welcomed everyone to Mountain View Elementary School and thanked the School Board for their continued support of the students and staff of Alleghany County Public Schools.

(16-239) REMARKS BY MOUNTAIN VIEW ELEMENTARY PTO REPRESENTATIVE

DeeAnn Stull, PTO president, discussed upcoming events and provided a list of these events to Board members.  She encouraged everyone to attend, if they are available.   

(16-240) SPECIAL PRESENTATION OF CLIFTON MIDDLE SCHOOL’S PRODUCATION OF GUYS AND DOLLS JUNIOR

Cast members of Guys and Dolls Jr. offered a brief presentation and invited everyone to attend the show.    

(16-241) SCHOOL BOARD COMMENDATIONS

MOUNTAIN VIEW ELEMENTARY STUDENTS WHO EARNED A PERFECT SCORE ON THEIR SPRING 2015 SOL’S:

Grade 3:  Anthony Maccentelli

Grade 4:  Sidney Donnan, Andrew Tong

Grade 5:  Ryan Close, Daniel Curtis, Anne Fu, Erin Harden, Gabriel Miller

MVES “ABCD” STAFF AWARDS:  Melisa Crizer and Teresa Gibson

SCHOOL DIVISION SPELLING BEE WINNER:  David Donnan, Clifton Middle School

SPELLING BEE INDIVIDUAL SCHOOL WINNERS:  Rylee Bowyer, Callaghan Elementary School; Alexis Kern, Mountain View Elementary School; Lucy Nicely, Sharon Elementary School; Alana Burch, Clifton Middle School Grade 6; Emma Reed, Clifton Middle School Grade 7; David Donnan, Clifton Middle School Grade 8.

Chamber of Commerce Educator of the Year:  Sharon Shreve, Callaghan Elementary School

Chamber of Commerce Educator of the Year Finalists:  Amanda Sprouse, Alleghany High School; Rhianna Schlief, Clifton Middle School; Kristen Asma, Mountain View Elementary School; and Melissa Nicely, Sharon Elementary School

(16-242) PUBLIC COMMENT

There were none.

(16-243) SCHOOL BOARD MEMBER AND SUPERINTENDENT COMMENTS

Mr. Truett congratulated the Educators of the Year and stated they are the “best of the best”.  He commended the cast members and stated he looks forward to seeing the play.  He thanked everyone for attending the meeting.

Mr. Persinger thanked everyone for attending and stated it was an honor to be in the presence of outstanding students and staff members.  He thanked Mrs. Johnson for hosting the meeting and the PTO for their hard work and support of the school.  He congratulated the Educator of the Year winner and finalists. 

Mr. Lane thanked MVES for hosting the meeting.  He thanked the PTO for their support. He thanked everyone for attending the meeting. 

Mrs. Kerns stated she is excited to see the play and her kids are also looking forward to it.  She commended everyone who received an award. 

Mr. Wright thanked Mrs. Johnson for hosting the meeting.  He thanked the students for leading the pledge.  He commended those who received an award and congratulated MVES for achieving full accreditation this year.  He thanked everyone for attending the meeting.

Mr. Tucker stated MVES has worked hard to achieve full accreditation.  He commended Ms. Crizer and Ms. Gibson on their ABCD award.  He stated the PTO provides great leadership in the school and offers a lot of support.  He stated he too is looking forward to seeing the play.  He congratulated the Educators of the Year.   He congratulated David Donnan as the division spelling bee winner.

Mr. Kotulka stated a tremendous amount of work was done to achieve full accreditation at MVES and they are to be commended for it.  He congratulated everyone receiving an award and thanked everyone for attending the meeting. 

BUSINESS AND FINANCE

(16-244) BUDGET REPORT

School Operating Fund

$1,058,981.68

School Textbook Fund

$1,356,547.18

Alleghany Foundation Nursing Grant

$57,446.51

Governor’s School

$96,058.59

Scholarship

$77,844.48

Alleghany Foundation Mental Health Initiative

$10,878.76

School Capital

$1,118,551.71

Medicaid Reimbursement

$464,523.89

Technology

$21,906.52

Grand Total

$4,262,739.32

 

(16-245) PAYMENT OF BILLS

MOTION: That the Board approve the payment of bills, as presented.

MOTION:   Mr. Truett             
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous

(16-246) CAFETERIA REPORT

Mr. Kotulka presented the February cafeteria report. He reported a beginning cash balance as of February 29 is $405,166, which is a $56,765 decrease from last year.  During 2015-2016, school revenues decreased by $39,235 and expenditures decreased by $12,566, he noted.  

(16-247) ANNUAL SCHOOL DIVISION AUDIT

Keven Rice, Director of Finance, noted a copy of the FY 2015 audit was provided in advance to each Board member.  The audit was performed by Robinson, Farmer, Cox Associates.  The audit concluded that the School Board ended the year “in accordance with accounting principles generally accepted in the United States of America.”  One minor recommendation regarding reconciliation of federal Title I reimbursement request was given, and this recommendation has already been implemented, stated Mr. Rice. 

(16-250)APPROVAL OF 2016-2017 CONTRACT FOR HEALTH INSURANCE SERVICES

Mr. Rice reviewed four options for the Board to consider.  The Board reviewed all options and had several questions.  Option 3 replaces Key Advantage-Expanded Plan with Key Advantage 250 Plan and the School Board would contribute an additional $32,000 annually.  Option 3 was recommended by the Superintendent as it provides additional funding for health insurance costs, an allocation for the potential increase of four single plan health insurance participants, and the capacity to provide a two percent salary increase which is also being recommended. 

MOTION: That the Board approve Option 3 as the 2016-2017 contract for health insurance services, as presented.

MOTION:   Mr. Truett              
SECOND:  Mrs. Kerns
ROLL CALL VOTE:  Unanimous

(16-248) APPROVAL OF 2016-2017 SCHOOL DIVISION BUDGET

Mr. Kotulka reviewed the School Board’s proposed 2015-2016 operating budget via a PowerPoint presentation.  He explained that the budget had been built on an enrollment of 2100, which is 72 fewer students than last year.  The budget will be presented to the Board of Supervisors on March 23, he noted.

MOTION:  That the Board approve the 2016-2017 Operating Budget as presented and recommended by the Superintendent.

MOTION:   Mr. Lane              
SECOND:  Mrs. Kerns
ROLL CALL VOTE:  Unanimous

SUPERINTENDENT’S REPORTS AND RECOMMENDATIONS

(16-249) CALENDAR INFORMATION

Mr. Kotulka reminded the Board of the following meetings:

- March 23, 6:00 p.m. – Joint work session w/ Board of Supervisors at ACGC       

- April 12, *6:00 p.m. - Joint Board of Control at JRTC (*dinner meeting)

- April 13 – VSBA Blue Ridge Regional Forum and Art Show in Pulaski, VA

- April 14, 9:00 - School Board Retreat with Dr. Wayne Worner at Merry Go Round Farm

- April 18, 6:00 p.m. – Regular meeting at Sharon Elementary School

- April monthly calendar

(16-251)OVERVIEW OF SCHOOL RESOURCE OFFICER PROGRAM

The school division funds two school resource officers through the Alleghany County Sherriff’s Department.  This school year, two new SROs have served our division.  Chris Fisher provides oversight of the SRO program on behalf of the Sheriff’s Department and also serves as the DARE officer.  Clinton Phillips is assigned to Alleghany High School and began with the division in August 2015.  Laura Rodgers is assigned to Clifton Middle School and began with the division in February 2016. 

(16-252) CAREER AND TECHNICAL EDUCATION LOCAL PLAN

Ms. Hobbs presented the CTE Local Plan and explained that the Perkins Grant provides funding for the   Career and Technical Education programs.  Alleghany County Public Schools’  funds are used to support programs in Technology Education, Business Education, Family and Consumer Sciences, and Agricultural Education. The CTE plan will be presented at the April School Board meeting for Board approval, she noted. 

(16-253) WEB FILTERING SOFTWARE

Section §22.1-70.2 of the Code of Virginia outlines requirements for acceptable Internet use policies in Virginia Schools.  The federal Children’s Internet Protection Act (CIPA) requires schools and libraries receiving federal and certain E-Rate funding to filter Internet access.  The software used in Alleghany County Public Schools to filter Internet access is iBoss.  Three quotes were received for supplying iBoss web filtering.  Mrs. Mutispaugh recommended we accept the low bid of $23,790.00 by BorderLAN.  This will cover the time period March 22, 2016 through March 21, 2017.  IBoss is CIPA compliant and works with our caching system, she noted.   Mrs. Mutispaugh noted this item should have been listed on the agenda as an action item, and not an information item.  

MOTION:  That the Board change this from an information item to an action item.

MOTION:   Mrs. Kerns              
SECOND:  Mr. Truett
ROLL CALL VOTE:  Unanimous

MOTION:  That the Board approve BorderLAN to supply web filtering software, at a cost of $23,790.00, as presented.

MOTION:   Mrs. Kerns
SECOND:  Mr. Truett
ROLL CALL VOTE:  Unanimous

(16-254) REVIEW OF REVISED SPECIAL EDUCATION ANNUAL PLAN

Elizabeth Heath, Director of Special Education, reviewed the revisions to the Special Education Annual Plan.  She noted the Plan would be on the April agenda for approval.

(16-255) APPROVAL OF INVITATION TO BID FOR ALLEGHANY HIGH SCHOOL FIRE ALARM UPGRADE

Mike Isbell presented information regarding the replacement of the existing fire alarm system with a new fully addressable fire alarm system, including, but not limited to, all devices, equipment, and associated wiring.  He requested approval for an invitation to bid for the fire alarm upgrade. 

MOTION:  That the Board approve invitation to bid for the Alleghany High School Fire Alarm upgrade project, as presented.

MOTION:   Mr. Truett             
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous

(16-256) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided the work orders in their agenda packet.   Mr. Isbell reviewed the reports.   

(16-257) COMMUNICATIONS

This information was provided for information purposes.

  1. Parent Advisory Committee
  2. Teacher Advisory Committee
  3. JRTC monthly report

(16-258) POLICY REVISIONS

  1. Policy GCBD-RF, “Regulations Pertaining to Staff Leaves and Absences” and Policy GCPA-R, “Regulations for Reduction in Professional Staff Work Force”

MOTION: That the approve the revisions to Policies GCBD-RF, and GCPA-R, as presented.

MOTION:   Mr. Truett           
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous

(16-259) FIELD TRIP REQUESTS

  1. 20 AHS Biology students to Locust Spring Campground (Pocahontas County, WV / Highland County, VA) on April 21-22, 2016
  2. 40 CMS Peer Helper students to New York, June 5-8, 2016

MOTION: That the Board approve the field trip requests, as presented.

MOTION:   Mr. Wright             
SECOND:  Mr. Truett
ROLL CALL VOTE:  Unanimous

OTHER BUSINESS

(16-260) DISCUSSION OF JOINT SCHOOL SYSTEM

Board members discussed the joint school system proposal offered by Mr. Wright.   The Board directed Mr. Kotulka to contact the Covington superintendent to inquire if his Board would be interested in conducting a meeting between both School Boards. 

(16-261) Approval of resolutions for VSBA Business Honor Roll Nominations

The VSBA Business Honor Roll shows appreciation to a company’s ongoing support of the community’s public schools.  Bennett Logging and Lumber Company, Wal-Mart of Covington, and WestRock were recommended as nominees for the VSBA Business Honor Roll.  Mr. Truett read the resolution.

MOTION: That the Board approve Bennett Logging and Lumber Company, Wal-Mart of Covington, and WestRock as nominees for the VSBA Business Honor Roll, as presented.

MOTION:   Mrs. Kerns             
SECOND:  Mr. Truett
ROLL CALL VOTE:  Unanimous

CLOSED SESSION

(16-262) CODE OF VIRGINIA: PERSONNEL MATTERS 2.2-3711.A.1 AND DISCUSSION OF SCHOOL SAFETY REPORTS 2.2-3711.A.19

MOTION: That the School Board enter closed session to discuss Personnel Matters and School Safety Reports, as authorized by the Code of Virginia Sections 2.2-3711.A.1 and 2.2-3711.A.19.

MOTION:   Mr. Truett       
SECOND:  Mrs. Kerns 
ROLL CALL VOTE:        Mr. Angle - ABSENT       
                                                    
                                    Mrs. Kerns - YES      

                                    Mr. Lane - YES

                                    Mr. Persinger - YES

                                    Mr. Truett - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - YES                      

                            6 -YES       1 - ABSENT       0 - NO

                                   Time: 8:04 p.m.


MOTION: That the School Board return to open session from closed session.

MOTION:   Mr. Truett            
SECOND:  Mr. Wright
ROLL CALL VOTE:        Mr. Angle - ABSENT                                 
  
                                    Mrs. Kerns - YES      

                                    Mr. Lane - YES

                                    Mr. Persinger - YES

                                    Mr. Truett - YES

                                    Mr. Tucker - YES

                                    Mr. Wright - YES                                              

                 6 - YES       1 - ABSENT      0 - NO

                                    Time: 8:19 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:   Mr. Truett         
                                    SECOND:  Mrs. Kerns  
                                    ROLL CALL VOTE:        Mr. Angle - ABSENT                             

                                                                        Mrs. Kerns - YES

                                                                        Mr. Lane - YES  

                                                                        Mr. Persinger - YES

                                                                        Mr. Truett - YES

                                                                        Mr. Tucker - YES

                                                                        Mr. Wright - YES                      


                                        6 -YES         1 - ABSENT       0 - NO                             

                                                                       TIME: 8:20 p.m.

 

 

___________________________________                      _________________________

Chairman, Alleghany County School Board                     Clerk

PERSONNEL

(16-263) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions, as discussed in Closed Session and recommended by the Superintendent.  

MOTION:    Mr. Wright             
SECOND:   Mrs. Kerns
ROLL CALL VOTE:  Unanimous

(16-264) REVIEW OF JOB DESCRIPTION 5-7   

Mr. Vaughan explained the job description for head custodian was included in the 2016-2017 budget proposal.  The position would be responsible for the coordination and oversight of building custodians, inspection of work, training, and the requisition and maintenance of inventory of needed supplies.   Mr. Vaughan noted this would be on the April agenda for approval. 

ADJOURNMENT

MOTION: That the March 21, 2016 meeting of the Alleghany County School Board be adjourned.

MOTION: Mr. Wright   
TIME: 8:22 p.m.

____________________________________              ____________________________

Chairman, Alleghany County School Board                        Clerk