12-19-2016 Regular Meeting Minutes

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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD
December 19, 2016

 

The Alleghany County School Board held its regular meeting on December 19, 2016, at 6:00 p.m. at the Central Office Complex in Low Moor, Virginia.

PRESENT:   Gerald E. Franson; R. Craig Lane; Norman L. Persinger, Jr.; Jennifer S. Seckner; Benjamin J. Truett, Vice Chairman; Randall S. Tucker, Chairman; and Jacob L. Wright.  Also present: Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

ABSENT:  

Chairman Tucker announced the following additions to the agenda:

1.   Agenda item #17-164, “Resolution in support of the recommendations introduced at the Coalfields Equity Summit” is an action item and will be inserted after agenda item #17-163.     

2.   Agenda item #17-169, “Discussion of the New Tech Program” is an information item and will be inserted after agenda item #17-164.

COMMUNITY PARTICIPATION

(17-149) SCHOOL BOARD COMMENDATIONS:

ABCD Awards:  Bus drivers - Debbie Michie, Frances Rollison, Beverly Stogdale, Bron Hendrickson, Marion Nicely, Jeff Wolfe, Lynn Agee, Monty Bowman, Renae Broughman, Sherry Jeffries, Michelle Harris, Jim Hallet, Johnny Miller, Kathy Sexton, Teresa Urban, Toni Deaton, Deborah F. Nicely, Pam Nicely, Gini Lekan, Chuck Harlow, Velma Clark, Nathan Manspile, James P. Kern, Jodi Vaughn, Marlene Smith, Stan Sizemore, Teresa Ailstock, Jessica Tornatore, Theresa McCoy, Ed Mansfield, Pat Shifflett, Theresa Goldberg, Pam Allen, Roger Byer, Bill Biggs, Judy Tingler, Steve Tremblay, Teresa Ann Osborne, Tommy Persinger, Jeff Rimmer, Joe Proctor, Pat Myers, Edie Sizemore, Kenny Downes, Victoria Callaghan, Scott Wolfe, Derek Sims, Alan Brie, and Hank Nicely

(17-150) PUBLIC COMMENT

There were no citizens wishing to address the Board.

(17-151) SCHOOL BOARD MEMBER AND SUPERINTENDENT COMMENTS

Mr. Wright thanked the bus drivers for their service and wished everyone a wonderful holiday season.

Mr. Persinger commended the bus drivers for safely transporting the students to and from school each day.  He wished everyone a Merry Christmas and a great holiday break.  He noted there would be a discussion later regarding pay for part-time employees and he will await the superintendent’s recommendation.   

Mr. Lane thanked the bus drivers for their excellent job transporting students each day. He wished everyone a Merry Christmas and Happy New Year.

Mrs. Seckner read the following statement:  “As a bus driver you not only put the hearts of the students in your hands each and every day but also those of the parent’s as well.  You see, every child has at least one person who loves them very much.  When you drive their child, you are also making sure that parent’s child arrives safely at home.  Sometimes I know that the kids can be loud, rambunctious and downright mischievous and I know it’s hard to deal with at times.  I know there are places you would rather be than on a busload of 40 kids riding around town, down curvy roads and on the highways.  I know sometimes you wish you had another job.  But I want to tell you that being a bus driver is one of the most important jobs anyone could ever have.  I, and all the parents in Alleghany County, truly appreciate each and every one of you for your commitment, patience and care of our children.  I want to thank you for your service to our community and to our children.  You are the best!”

Mr. Franson stated he truly appreciates the job the bus drivers do every day and all the extra runs also.  He wished everyone Merry Christmas and Happy New Year.

Mr. Truett thanked the staff and bus drivers for their service. He wished everyone Merry Christmas and Happy New Year and he is looking forward to 2017 being a good year.

Mr. Tucker stated bus drivers “make it happen” every day by getting our students to school.  He wished everyone a Merry Christmas and Happy New Year.

Mr. Kotulka stated bus drivers do a great job and are the first person students see each morning.  He stated he has accompanied bus drivers on their routes and he sees the relationships that form between the student and the bus driver.  He noted the first semester would end on December 20, before the holiday break.  He wished everyone Merry Christmas and Happy New Year.

(17-152) CONSENT AGENDA

The following items were included for approval:

A.  Minutes of November 10, 2016 Work Session/Retreat
B.  Minutes of November 21, 2016 Regular Meeting
C.  Approval of payment of bills
D.  Cafeteria report
E.  Communications/Monthly Reports
      1. JRTC monthly report
      2. Classified Advisory Committee
      3. Parent Advisory Committee
      4. Teacher Advisory Committee
F.  Approval of field trip request – CMS students to Washington, D.C., March 9-10, 2017

MOTION: That the items listed on the consent agenda be approved, as presented.

MOTION:   Mr. Lane    
SECOND:  Mr. Wright
ROLL CALL VOTE:   Unanimous                      

BUSINESS AND FINANCE

(17-153) BUDGET REPORT

School Operating Fund

$1,798,528.62

School Textbook Fund

$1,476,368.58

Alleghany Foundation Nursing Grant

$53,209.89

Governor’s School

$119,254.81

Scholarship

$76,906.62

Alleghany Foundation Mental Health Initiative

$10,239.61

School Capital

$1,423,116.88

Medicaid Reimbursement

$486,286.48

Technology

$29,999.57

Grand Total

$ 5,473,911.06

 

SUPERINTENDENT REPORTS AND RECOMMENDATIONS

(17-154) CALENDAR INFORMATION

Mr. Kotulka reminded the Board of the following meetings:

- December 15, 9:00 a.m.:   Sharon Elementary Spelling Bee
- December 16, 1:00 p.m.: Mountain View Elementary Spelling Bee
- December 19, 1:15 p.m.:  Callaghan Elementary Spelling Bee
- December 21 – January 4:  No school for students
- January 4, 9:00 a.m.:  Administrative Budget Committee at Central Office Complex
- January 9, 8:45/10:00/11:15 a.m.:  Clifton Middle School Spelling Bee
- January 9, 6:00 p.m.: Budget Work session at Central Office Complex
- January 10, 12:00 p.m.: Joint Board of Control meeting at JRTC
- January 13, 2:00 p.m.:  District Spelling Bee at CMS Forum Hall
- January 17, 9:00 a.m.:  “Most Likely to Succeed” presentation at Masonic Theater in Clifton Forge                                                                
- January 23 - Regular monthly meeting at Central Office complex, including public hearing on 2017-2018 operating budget
- January monthly calendar

(17-155) APPROVAL OF FIVE-YEAR COMPREHENSIVE PLAN

The Comprehensive Plan was discussed and reviewed by the Board on October 17, November 10, and November 21.  Also, a public hearing was held on November 21. 

MOTION: That the Board approve the Five-Year Comprehensive Plan, as presented.

MOTION:   Mr. Truett    
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous
                      

(17-156) APPROVAL OF CAPITAL IMPROVEMENT PLAN

The Capital Improvement Plan was discussed and reviewed by the Board on October 17, November 10, and November 21.  Also, a public hearing was held on November 21. 

MOTION: That the Board approve the Capital Improvement Plan, as presented.

MOTION:   Mrs. Seckner    
SECOND:  Mr. Franson  
ROLL CALL VOTE:    Mr. Franson - YES 
                                    Mr. Lane - YES                                   
                                    Mr. Persinger - NO
                                    Mrs. Seckner - YES
                                    Mr. Truett - YES
                                    Mr. Tucker - YES
                                    Mr. Wright - YES                     

 

(17-157)FIRST REVIEW OF 2017-2018 ACADEMIC CALENDAR

A draft 2017-2018 calendar was presented.  Final approval of the calendar will be in January. 

(17-158) REVIEW OF 2017-2018 CURRICULUM REVISION RECOMMENDATIONS FOR ALLEGHANY HIGH SCHOOL

Curriculum revision recommendations and revisions for Alleghany High School for the 2017-2018 academic year were presented.  These recommendations include a course offered in a dual enrollment capacity to meet the state code requirement of offering students the option of completing an associate’s degree concurrent with a high school diploma.

(17-159) REVIEW INVITATIONS TO BID FOR WI-FI NETWORKS AT CALLAGHAN ELEMENTARY SCHOOL, SHARON ELEMENTARY SCHOOL, AND MOUNTAIN VIEW ELEMENTARY SCHOOL

Per the Vision 2020 Phase III timeline, network infrastructure upgrades are to be completed in 2017-2018 at Sharon Elementary, Callaghan Elementary, and Mountain View Elementary.  To be considered for Erate reimbursement for the project expenditures, the division must participate in the Erate competitive bidding process. Draft Invitations for Bid were presented.  Estimated costs are:  Sharon Elementary School- $115,000.00, Callaghan Elementary School- $105,000.00, and Mountain View Elementary School - $165,000.00. 

(17-160) ONE-TO-ONE INITIATIVE UPDATE

Updates were provided on Chromebook Deployment at Alleghany High School, ABS Technology: Wi-Fi Installation at Clifton Middle School, and Staff Training/Preparation.

(17-161) APPROVAL OF LEGISLATIVE PRIORITIES

Each year at this time the Board establishes and adopts a set of legislative priorities. These priorities are used as talking points in correspondences and lobbying initiatives with state and federal legislators. The proposed legislative priorities have been developed in conjunction with input from the Virginia School Board Association (VSBA) and the Virginia Association of School Superintendents (VASS).  These legislative priorities were reviewed at the November 10 board work session and no further input has been received since then. 

MOTION:  That the Board approve the 2016-2017 Legislative Priorities, as presented.

MOTION:   Mr. Truett   
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous                       

(17-162) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided with capital improvement and maintenance reports. 

POLICY REVISIONS

(17-163) POLICY DLC, “EXPENSE REIMBURSEMENTS”

Revisions were proposed to increase the daily allowance for meals and incidental expenses from $40 to $50 per day, and to provide clarifying language.  This policy will be presented for approval at the January meeting.

OTHER BUSINESS

(17-164) RESOLUTION IN SUPPORT OF THE RECOMMENDATIONS INTRODUCED AT THE COALFIELDS EQUITY SUMMIT

The resolution had four recommendations to fund equitably fund rural school across the Commonwealth. The General Assembly shall:

  • Provide a Cost of Competing Adjustment (CoCA) for Coalfields and other rural school divisions for salaries and operations similar to the CoCA for 18 School Divisions in Northern Virginia as permitted by recommendation of JLARC Report Document 82;
  • Reissue the enrollment loss budget line item for Virginia’s schools as issued most recently in 2010;
  • Approve the 2 percent Compensation supplement that was originally part of the 2017 state budget; and
  • Consider other long term solutions to provide equitable funding to school divisions across Virginia as presented at the Coalfields Equity Summit held at the University of Virginia’s College at Wise on Oct. 13, 2016

As a result of the cut in funding from the State, Alleghany County has had to bear a greater portion of the funding for the school division.  In 2015, Alleghany County invested 128.6% above the required local effort for SOQ programs while the State average is 77.7%.   Mr. Kotulka stated with approval of the resolution he would be sending a letter and a copy of the resolution to Delegate Terry Austin and Senator Creigh Deeds to urge them to join with fellow delegates and senators from the Coalfields region and other rural school divisions to provide the leadership to ensure that Alleghany County Public Schools and other rural school divisions receive fair and equitable funding from the Commonwealth for our students.  MOTION: That the Board approve the resolution in support of the recommendations introduced at the Coalfields Equity Summit, as presented.

MOTION:   Mr. Wright    
SECOND:  Mr. Truett
ROLL CALL VOTE:  Unanimous             

(17-169) DISCUSSION OF NEW TECH PROGRAM

Mrs. Mutispaugh reviewed the New Tech program.  Approval to move forward with the program will be considered at the January meeting.

CLOSED SESSION

(17-165) CODE OF VIRGINIA: COMPULSORY ATTENDANCE 2.2-1-254.B.1, PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, AND DISCUSSION OF SCHOOL SAFETY REPORTS 2.2-3711.A.19.

MOTION: That the School Board enter closed session to discuss Compulsory Attendance, Personnel, Student Matters, and School Safety Reports, as authorized by the Code of Virginia Sections 2.2-1-254.B.1, 2.2-3711.A.1, 2.2-3711A.2, 2.2-3711.A.7, and 2.2-3711-A.19.

MOTION:   Mr. Lane 
SECOND:  Mr. Truett
ROLL CALL VOTE: Unanimous
TIME: 7:15 p.m.

MOTION: That the School Board return to open session from closed session.

MOTION:   Mr. Truett 
SECOND:  Mr. Lane
ROLL CALL VOTE:   Unanimous
TIME:  7:28 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:   Mr. Franson 
                                    SECOND:  Mrs. Seckner
                                    ROLL CALL VOTE:    Mr. Franson - YES   
                                                                        Mr. Lane - YES
                                                                        Mr. Persinger - YES
                                                                        Mrs. Seckner - YES
                                                                        Mr. Truett - YES
                                                                        Mr. Tucker - YES
                                                                        Mr. Wright - YES                                 

                                                                        7 -YES        0 – ABSENT        0 - NO

                                    TIME: 7:29 p.m.           

______________________________________          ______________________________

    Chairman, Alleghany County School Board                                     Clerk


PERSONNEL

(17-166) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions as discussed in closed session and recommended by the Superintendent. 

MOTION:   Mr. Lane 
SECOND:  Mr. Truett
ROLL CALL VOTE:  Unanimous                       

(17-167) APPROVAL OF PAY FOR PART-TIME EMPLOYEES

Effective with the 2017-2018 school year, part-time employees shall be paid according to contract rates for hours worked.  Part-time employees shall be paid for only days worked. 

MOTION: That the Board approve the pay plan for part-time employees, as recommended by the Director of Human Resources and the Superintendent.

MOTION:   Mr. Lane   
SECOND:  Mr. Franson   
ROLL CALL VOTE:  Unanimous           

(17-168) DISPOSITION OF PUPIL PERSONNEL

a. Case #17-23

MOTION: That student #17-23 is released from compulsory attendance per religious exemption, as discussed in closed session.

MOTION:  Mr. Truett   
SECOND: Mr. Lane    
ROLL CALL VOTE:  Unanimous                       

b. Case #17-24

MOTION: That student #17-24 is released from compulsory attendance per religious exemption, as discussed in closed session.

MOTION:   Mrs. Seckner
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous                       

ADJOURNMENT

MOTION:  That the December 19 meeting of the Alleghany County School Board be adjourned.

MOTION:  Mr. Truett 
TIME: 7:32 p.m.

____________________________________      _______________________________

   Chairman, Alleghany County School Board                            Clerk