November 21, 2016 Regular Meeting Minutes

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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

November 21, 2016

 

The Alleghany County School Board held its regular meeting on November 21, 2016, at 6:00 p.m. at Alleghany High School in Covington, Virginia.

 

PRESENT:   Gerald E. Franson; R. Craig Lane; Norman L. Persinger, Jr.; Jennifer S. Seckner; Randall S. Tucker, Chairman; and Jacob L. Wright.  Also present: Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

ABSENT:   Benjamin J. Truett

COMMUNITY PARTICIPATION

Chairman Tucker thanked Delegate Terry Austin for attending the meeting.  Delegate Austin spoke to the Board and audience thanking them for their continuous achievements in Alleghany County.  He commended everyone for the “admirable things that happen in the Alleghany Highlands”.  He encouraged everyone to contact him if he can ever be of any assistance. 

 

(17-123) OPENING REMARKS AND WELCOME BY DWAYNE ROSS, PRINCIPAL, ALLEGHANY HIGH SCHOOL

Mr. Ross welcomed everyone to Alleghany High School.  He stated the AHS family strives for greatness in all that it does. He thanked the School Board for its support of the Chromebook initiative and the roof over the cafeteria area.   He reported out of the 215 graduates last year, 49 were honor students, 135 were CTE completers, 163 plan to attend college, 42 plan to go directly into the workforce, and 5 were enlisting into the military.  He stated the school was awarded the National Beta School of Distinction for 2016-2017.  He thanked his staff for their tireless efforts and their dedication to be even better. 

 

(17-124) REMARKS BY PTO REPRESENTATIVE

Robert Tucker read the following statement:  “It is said that only those who have known darkness can truly appreciate the light.  We lived through many dark days where all joy seemed to have been drained from education and the darkness rules. Just as many of us thought that it was time to call it a day and walk away, the light returned.  When ‘Gandalf Kotulka’ and ‘Master Jedi Ross’ took control, the clouds began to recede, the light returned, and once again we had a reason to smile.  I am happy to say that because of their hard work and your hard work, that light has continued to get brighter this year.  I am not saying that we never have problems as a place without problems does not exist here on Earth.  What we do have is a school board, a superintendent and his staff, and a principal that talks with us, not at us, and asks what we need, helps when we have a need and together we work our way through any difficulties we might encounter.  Let me now speak for the parents.  When word went out that there was a lockdown at the high school and then power went out, rumors spread and fear took over.  It was a fear that only a parent can know; that your child may be in danger and there is nothing you can do about it.  Just as it seemed as if the fear would consume them, suddenly the text messages began to come in.  It does not matter where they were, with a new teacher or a veteran; most of the messages were the same.  They said that they were safe and their teacher was keeping them calm.  Many of these teachers were just as unsure about what was going on as were their students, but they did their job, hid their own fears, and stood strong.  Only when a staff has faith in their leadership can they do that.  And only when parents have the same faith in that leadership can a fearful situation be made less fearful.  In the end, there were many people responsible for the positive changes we have seen in our system including the smiles we see, not only on the faces of many of our staff every day, but those of the students as well.  There is a feeling that we are headed towards better days.  The ones who deserve the greatest credit are you, the members of our School Board, and for that, on behalf of the staff, students, and parents of our community, I say thank you.”


(17-125) SCHOOL BOARD COMMENDATIONS:

Delegate Terry Austin presented Coach Gary Rice with House Resolution 526, which commends Coach Rice for his outstanding coaching career at Alleghany High School, being inducted into the Salem-Roanoke Baseball Hall of Fame, and other accomplishments throughout his career. This resolution was introduced during the 2015 Special Session and was passed on August 17, 2015. 


Alleghany High School students who earned a perfect 600 score on their spring 2016 tests: 

Madison Brown, Madison Ferris, Kathryn Haymaker, Jackson Linsin, Daley Terrell, Maggie Thompson, Caleb Brown, Madison Ferris, Hunter Malcom IV, McKenna Mitchell, and Saige Silva. 

Boys’ Cross Country, Conference 31 Runner of the Year:  Cedric Drennen

National Association of Agricultural Educators – Turn the Key Award:  Melinda Hinkle    

Virginia Blue Ridge Section of the American Chemical Society Outstanding High School Teacher  Award:  Emily Muterspaugh

ABCD Awards:  Tim Lewis, Dianna Higgins, Sharon McCaleb, Ashley Rumfelt, Roberta Crizer, Devone Bess, Stephen Hodge , Mike Isbell, Russell Stone, Thomas Dobbs, Michelle Arbogast, and Shannon Fogus

 

(17-126) PUBLIC HEARING:  COMPREHENSIVE PLAN AND CAPITAL IMPROVEMENT PLAN

Chairman Tucker declared the public hearing open.  There were no citizens wishing to address the Board.  Chairman Tucker declared the public hearing closed.


(17-127) PUBLIC COMMENT

There were no citizens wishing to address the Board.

 

(17-128) SCHOOL BOARD MEMBER AND SUPERINTENDENT COMMENTS

Mr. Wright thanked everyone for attending the meeting and all the student presentations. 

Mrs. Seckner congratulated everyone on their awards. 

Mr. Persinger thanked the students for their performances.  He thanked Mr. Ross for hosting the meeting and congratulated everyone on their awards.

Mr. Lane stated he recently attended the VSBA conference it is evident that the talents that were showcased tonight rival what we saw in Williamsburg.

Mr. Franson thanked everyone for their talent.  He stated we have a lot of quality teachers and students.

Mr. Tucker stated the VSBA conference was a wonderful event with a lot of opportunities for learning.

Mr. Kotulka thanked Mr. Ross and staff for hosting the meeting.  He thanked the students for their performances and Mr. Mayes class for the plaque.   He reported the Board held a work session retreat on November 10, which was very productive.  

(17-129) CONSENT AGENDA

The following items were included for approval:

A.  Minutes of October 17, 2016 Regular Meeting
B.  Approval of payment of bills
C.  Cafeteria report
D.  Approval of field trip request – AHS band students to Pigeon Forge, TN, April 6-9, 2017
E.  Communications/Monthly Reports
      1. JRTC monthly report
      2. Classified Advisory Committee
      3. Minority Advisory Committee
      4. Parent Advisory Committee
      5. Teacher Advisory Committee

MOTION: That the items listed on the consent agenda be approved, as presented.

MOTION:  Mr. Lane    
SECOND: Mr. Franson  
ROLL CALL VOTE:  Unanimous


BUSINESS AND FINANCE

(17-130) BUDGET REPORT

School Operating Fund

$1,844,514.23

School Textbook Fund

$1,479,385.23

Alleghany Foundation Nursing Grant

$52,131.63

Governor’s School

$156,079.60

Scholarship

$76,898.30

Alleghany Foundation Mental Health Initiative

$10,641.12

School Capital

$1,422,918.41

Medicaid Reimbursement

$486,228.28

Technology

$29,999.57

Grand Total

$5,558,796.37

 

 

SUPERINTENDENT REPORTS AND RECOMMENDATIONS

(17-131) CALENDAR INFORMATION

Mr. Kotulka reminded the Board of the following meetings:

- November 16-18 – VSBA Annual Convention in Williamsburg

- November 23-25 – All schools and offices closed        

- December 13 - 12:00 p.m.  – JRTC Joint Board at JRTC

- December 19 - Regular monthly meeting at Central Office Complex     

- December monthly calendar

 

(17-132) FREE AND REDUCED LUNCH REPORT

The free and reduced lunch rates in Alleghany County Public Schools have been steadily climbing over the past few years.  We currently have one school with a rate above 50%.  The division average this year is 51.85%, which is a slight increase from last year’s average of 47.86%.    

 

(17-133) ONE-TO-ONE INITIATIVE UPDATE

Jeff Alleman reported parent meetings were scheduled and all parents were required to attend at least one of the information meetings.


(17-134) APPROVAL TO PURCHASE CONVECTION OVEN FOR ALLEGHANY HIGH SCHOOL

This item was presented for review in October.  The Board was asked to consider the purchase of a convection oven for the Alleghany High School kitchen to replace the deep fat fryers that can’t be repaired.   

MOTION:  That the Board approve the purchase of a convection oven for Alleghany High School, at a total cost of $5,237.62.

MOTION:   Mr. Franson
SECOND:  Mrs. Seckner
ROLL CALL VOTE:  Unanimous

 

(17-135) APPROVAL OF CTE MANUFACTURING SYSTEMS TECHNOLOGY TEXTBOOKS

The Manufacturing Systems Technology course is being offered second semester at Alleghany High School which requires the textbook be updated.  

MOTION:  That the Board approve the purchase of CTE Manufacturing Systems Technology textbooks, at a total cost of $1,511.29.

MOTION:   Mrs. Seckner 
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous

 

(17-136) DISCUSSION OF ALLEGHANY HIGH SCHOOL GREENHOUSE

The location of the greenhouse was discussed.  The estimated cost of the greenhouse is $70,000.

 

(17-137) RESULTS OF ANNUAL SURPLUS SALE

The sale was conducted November 12th and the total sales were $377.00.

 

(17-138) 2015-2016 SAT AND ACT RESULTS

A total of 93 (72 seniors and 21 juniors) AHS students took the SAT assessment.  The results for public schools were as follows:

Test                             ACPS Mean Score       VA Mean Score            US Mean Score

Critical Reading                        485                               516                               487
Mathematics                             484                               513                               494
Writing                                      443                               493                               472

A total of 52 AHS students took one or more ACT assessments.  The results were as follows for public schools:

 

Test                             ACPS Mean Score       VA Mean Score            US Mean Score

English                                     19.9                              22.2                             21.1
Mathematics                             21.7                             22.4                             20.9
Reading                                    22.2                             22.6                             21.0
Science                                    21.6                             23                                21.0
Composite                                21.5                             23.1                            20.8

 

(17-139) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

Board members were provided with capital improvement and maintenance reports. 

 

(17-140) DISCUSSION OF MILLING AND REPAVING AREAS AT ALLEGHANY HIGH SCHOOL

A map was provided showing the areas to be milled and repaved.  The estimated cost is $155,000.

 

(17-141) UPDATE ON CAPITAL PROJECTS

The Board was updated on proposed and planned renovations and CIP projects.  Discussion was held regarding the entrances at the middle and elementary schools and how they need to be more secure.  Board members agreed to begin with Callaghan Elementary School’s entrance, and to include an additional $40,000 for the project. 

MOTION:  That the Board approve the Capital Projects list as presented, including an additional $40,000 to the Callaghan Elementary School secure entrance project, for a grand total of $736,776.

MOTION:   Mr. Lane
SECOND:  Mr. Wright
ROLL CALL VOTE:     Mr. Franson - YES                                                                              
                                    Mr. Lane - YES 
                                    Mr. Persinger - NO 
                                    Mrs. Seckner - YES
                                    Mr. Truett - ABSENT
                                    Mr. Tucker - YES
                                    Mr. Wright - YES                                 

                                    5 -YES      1 - ABSENT      1 -NO

           

(17-142) JRTC BOARD RETREAT UPDATE

Jennifer Seckner provided a report from the Jackson River Technical Center Board retreat held on November 8, 2016.  She also showed three videos from the 2016 VSBA High School Student Video Contest.  VSBA challenged high school students across Virginia to create a 30-second video around the theme of “Workforce Readiness.”   The winners were Arlington Career Center (Arlington County Public Schools), Hanover High School (Hanover County Public Schools), and Franklin County High School (Franklin County Public Schools).


POLICY REVISIONS

(17-143) POLICY REGULATION GCBD-RC, PERSONAL LEAVE

Revisions allow administrative implementation of personal leave that best meets the needs of students and staff. 

MOTION:  That the Board approve the revisions to Policy GCBD-RC, as presented.

MOTION:  Mr. Wright
SECOND: Mr. Lane
ROLL CALL VOTE: Unanimous


(17-144) POLICY KG-F, FACILITIES USE FORM

This form establishes guidelines, regulations, and fees for the use of ACPS facilities by outside organizations.

MOTION:  That the Board approve the revisions to Policy KG-F, Facilities Use Form, as presented. 

MOTION:   Mr. Franson  
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous


OTHER BUSINESS

(17-145) ADDITION TO AGENDA

There were no additions to the agenda.


CLOSED SESSION

(17-146) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1, STUDENT MATTERS 2.2-3711.A.2, LEGAL MATTERS 2.2-3711.A.7, AND DISCUSSION OF SCHOOL SAFETY REPORTS 2.2-3711.A.19.

MOTION: That the School Board enter closed session to discuss Personnel, Student Matters, Legal Matters, and School Safety Reports, as authorized by the Code of Virginia Sections 2.2-3711.A.1, 2.2-3711A.2, 2.2-3711.A.7, and 2.2-3711-A.19.

MOTION:   Mr. Wright
SECOND:  Mr. Franson
ROLL CALL VOTE: Unanimous
TIME: 7:45 p.m.

 

MOTION: That the School Board return to open session from closed session.
MOTION:  Mr. Wright 
SECOND: Mr. Franson
ROLL CALL VOTE:   Unanimous
TIME: 8:48 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:  Mr. Wright  
                                    SECOND: Mr. Franson                                      
                                    ROLL CALL VOTE:    Mr. Franson - YES  
                                                                        Mr. Lane - YES
                                                                        Mr. Persinger - YES
                                                                        Mrs. Seckner - YES
                                                                        Mr. Truett - ABSENT
                                                                        Mr. Tucker - YES
                                                                        Mr. Wright - YES                                 

                                                                        6 -YES        1 – ABSENT        0 - NO

                                   TIME: 8:50 p.m.           

 

________________________________________        _________________________________

    Chairman, Alleghany County School Board                                                Clerk


PERSONNEL

(17-147) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions as discussed in closed session and recommended by the Superintendent. 

MOTION:   Mr. Wright 
SECOND:  Mr. Lane
ROLL CALL VOTE:  Unanimous

 

(17-148) DISPOSITION OF PUPIL PERSONNEL

MOTION: That the Board approve the disposition of pupil personnel case #17-14, as discussed in closed session.

MOTION:   Mr. Franson    
SECOND:  Mr. Lane   
ROLL CALL VOTE:  Unanimous                                   


ADJOURNMENT

MOTION:  That the November 21, 2016 meeting of the Alleghany County School Board be adjourned.

MOTION:  Mr. Wright 
TIME: 8:52 p.m.

 

_______________________________________       _________________________________

   Chairman, Alleghany County School Board                                        Clerk