1-24-2018 Regular Meeting Minutes

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MINUTES

REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

Wednesday, January 24, 2018

 

The Alleghany County School Board held its regular meeting on Wednesday, January 24, 2018, at 6:00 p.m. at the Central Office Complex, 100 Central Circle, Low Moor, Virginia.

 

PRESENT: Gerald E. Franson, Vice Chairman; R. Craig Lane; Danielle I. Morgan; Norman L. Persinger, Jr.; Jennifer S. Seckner; Randall S. Tucker, Chairman; and Jacob L. Wright.  Also present: Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

 

ABSENT: 

 

Chairman Tucker announced the following addition to the agenda:

1.  Agenda item #18-194, “Resolution to support the creation of a Small and Rural Schools Coalition”.   

     This is an action item and will be inserted after agenda item #18-193.

 

COMMUNITY PARTICIPATION

(18-173) PUBLIC COMMENT

  • Bob Umstead – Mr. Umstead thanked the Board for their support.He commended the Responsive Classroom program.He expressed concern that several teachers are retiring this year and encouraged the Board and administration to try to keep and recruit qualified teachers.He stated teachers are overwhelmed with paperwork and they just want to be able to teach their students.He stated raises help but perhaps there are other incentives to keep our quality teachers with the division.
  • Baylee Peters (student) – Miss Peters encouraged the administration and Board to check students for scoliosis.She shared her personal story of being diagnosed with a health condition and how important an early diagnosis is.

 

(18-174) SCHOOL BOARD MEMBERS AND SUPERINTENDENT COMMENTS

Mr. Wright stated he was unaware the schools were not checking students for scoliosis and thanked Miss Peters for bringing it to the Board’s attention.  He thanked Mr. Umstead for his comments and concerns and stated he also hates to hear of an employee resigning or retiring.  He stated the Board will do its best to help with raises for employees. 

Mr. Persinger thanked everyone for attending the meeting.  He thanked Mr. Umstead for his comments.  He thanked Miss Peters for informing the Board that students were not being checked for scoliosis. 

Mr. Lane thanked Miss Peters for her story and bringing it to the attention of the administration and Board. 

Mrs. Morgan thanked Mr. Umstead for his comments and noted she agrees with him and that the Board takes very seriously the dedication of the teachers and employees of the division.  She thanked Miss Peters for her comments and stated it took a lot of courage to tell her personal story in front of a crowd of people.  She thanked Mr. Franson and Mr. Lane for serving on the Administrative Budget Committee and for their extra work with the budget.

Mrs. Seckner thanked Mr. Umstead for his comments and stated she is saddened to hear of quality teachers planning to retire.  She commended the Responsive Classroom program.  She thanked Miss Peters for her story and being brave enough to share it with everyone.  She noted the legislative priorities that were recently approved by the Board included raises for employees because this is very important to the Board.  She explained the Board is facing many budget shortfalls this year and asked for everyone’s patience through the process. 

Mr. Franson thanked everyone for attending the meeting and showing interest.  He asked Mr. Umstead to offer specifics on how teachers are overwhelmed so the Board can try to help.  He commended Miss Peters on her bravery and her concerns for fellow students.   

Mr. Tucker stated it is good to have students back in school.  He thanked Mr. Umstead for his comments and concerns.  He introduced and welcomed Chris Idzik as the new VEA UniServ Director. He thanked Miss Peters for her comments and being a leader in her school.  He stated the budget season brings difficult decisions but the Board is doing the best it can.  He welcomed Dr. Keith Ballard, AASA representative, to the meeting.  He reported he had heard several positive comments about offering “flexible seating” for students and encouraged teachers to try it.  He thanked everyone for attending the meeting. 

Mr. Kotulka thanked everyone for attending the meeting.  He reported he attended a meeting in Richmond and discussed funding for at-risk students.  He stated the budget is a work in progress and we are still waiting on the House and Senate budgets.  He thanked Miss Peters for her concerns and stated he would look into it. 

(18-175) CONSENT AGENDA

The following items were included for approval.   

A.  Approval of Minutes of December 18, 2017 Regular Meeting 
B. 
Approval of payment of bills
C.  Cafeteria report
D.  Communications/Monthly Report
      1. 
JRTC monthly report
E.   Field Trip – CMS, 7th graders to Washington, D.C., March 15-16, 2018

MOTION: That the items listed on the consent agenda be approved as presented.
MOTION:  Mr. Lane      
SECOND: Mrs. Morgan      
ROLL CALL VOTE:  Unanimous                         

BUDGET AND FINANCE

(18-176) BUDGET REPORT

School Operating Fund

$2,395,721.70

School Textbook Fund

$1,135,945.14

Alleghany Foundation Nursing Grant

$52,275.86

Governor’s School

$145,149.83

Scholarship

$76,752.91

Alleghany Foundation Mental Health Initiative

$0

School Capital

$1,150,922.58

Medicaid Reimbursement

$446,944.23

Technology

$0

New Tech Program

$428,377.83

Grand Total

$5,832,090.08

 

(18-177) BUDGET UPDATE BASED ON PROPOSED GOVERNOR’S BUDGET, INCLUDING STATE REVENUES

There was no new information since the information that was provided to the Board at the January 8 work session.

(18-178) PUBLIC HEARING:  2018-2019 OPERATING BUDGET

Chairman Tucker declared the public hearing open.  Jerry Clark (Clifton Forge, VA) commended Keven Rice for his efforts in obtaining cell towers as a revenue source for the division.  No other citizens wished to address the Board; therefore, Chairman Tucker declared the public hearing closed.

SUPERINTENDENT REPORTS AND RECOMMENDATIONS

(18-179) CALENDAR INFORMATION

Mr. Kotulka reminded the Board of the following meetings:

- February 5, 6:00 p.m. - Budget Work Session at Central Office Complex
- February 8, 9:30 a.m. – Division Spelling Bee at CMS
- February 13, 12:00 p.m. - JRTC Board at JRTC
- February 19, 6:00 p.m. - Regular monthly meeting at JRTC
- February monthly calendar

(18-180) KEITH BALLARD, AASA, NATIONAL SUPERINTENDENT CERTIFICATION PROGRAM

The AASA National Superintendent Certification Program has planned a robust experience that focuses on sharpening the skills that successful superintendents acknowledge are needed to thrive on the job, and provide a relevant experience for our members.  The program focuses on key issues:

  • Transformational Leadership
  • Understanding and Developing Effective Board-Superintendent Relations
  • Understanding and Ensuring Equity
  • Navigating Community, State and National Politics
  • The Impact Economic Pressures and Budgeting
  • Effective Instructional Leadership
  • Impactful and Effective Communications with All Stakeholders
  • Serving Effectively as CEO and Education Leader in the District and Community

Dr. Ballard commended the School Board and Superintendent for their support and dedication to the students in the division.   

(18-181) TEACH PROGRAM UPDATE

A presentation was given by Cheryl Brown, Transition Employment Specialist, regarding activities and successes of the TEACH Program at Alleghany High School and Clifton Middle School.

(18-182) PUPIL TEACHER RATIO REPORT – FALL 2017

The Virginia Standards of Quality require that a report of the pupil/teacher ratios be presented annually. The standards further require that the ratio be presented in two ways i.e. by core instructional teachers and by total instructional teachers.   Currently, the division-wide pupil to core teacher ratio is 19.82/1 and the pupil to total teacher ratio is 14.7/1.

(18-183) APPROVAL OF 2018-2019 ACADEMIC CALENDAR

The calendar was developed by a committee composed of representatives from each of the five schools, a parent, an administrator, and a central office representative.  In developing the calendar, the goal was to complete first semester before winter holidays.  Prior precedent was used as the format for the development of the majority of the calendar.  The calendar includes the use of six bank days first semester and seven bank days second semester.  Three make-up days are included in the calendar on March 4, 22, and 25, 2019 and other possible make-up days will be added at the end of the year if necessary.  The calendar includes two days at Fall Break, two days at Spring Break and three days at Spring Holiday.  A thirteenth holiday was added for twelve month employees in keeping with Alleghany County.

MOTION: That the Board approve the 2018-2019 academic calendar, as presented.
MOTION:   Mr. Wright     
SECOND:  Mr. Lane    
ROLL CALL VOTE:  Unanimous 

(18-184) APPROVAL OF 2018-2019 CURRICULUM REVISION RECOMMENDATIONS FOR ALLEGHANY HIGH SCHOOL

The curriculum revision recommendations and revisions for the 2018-2019 academic year were reviewed. 

The courses are:  Biology 141 – Human Anatomy and Physiology I; Astronomy; Sports, Exercise, and Health Science; and Complex Number Theory.  

MOTION: That the Board approve the 2018-2019 curriculum revisions for Alleghany High School, as presented.
MOTION:   Mr. Franson     
SECOND:  Mrs. Morgan    
ROLL CALL VOTE:  Unanimous 

(18-185) CLIFTON MIDDLE SCHOOL IMPROVEMENT PLAN AND ALLEGHANY HIGH SCHOOL PRELIMINARY SOL SCORES

Clifton Middle School’s Improvement Plan update and Alleghany High School’s preliminary fall SOL scores were reviewed.  Final results will not be available until all SOL testing is completed in the Spring.

(18-186) ONE-TO-ONE INITIATIVE UPDATE

An update on the One-to-One initiative as it pertains to:

  1. Chromebook Distribution for Grade 5 Students
  2. One-to-One Device Selection for Grades 1-4
  3. Staff Training
  4. Other

(18-187) RFP – INTERNET AND TELECOMMUNICATIONS SERVICES

An update was provided on RFP #ACSB-20180102- Internet and Telecommunications Services.

  1. Publication Date- January 2, 2018
  2. Pricing is to be based upon a five-year term.
  3. Advertised via E-rate through the 470 application process.
  4. Advertised through local media sources.
  5. Non-Mandatory site evaluation deadline; January 11, 2018
  6. Question and Answer Posting Deadline; January 12, 2018
  7. Proposals are due by 10 a.m. on February 12, 2018

(18-188) IFB – INTERNET AND CONTENT FILTERING HARDWARE/SOFTWARE

The division’s license for Internet and Content Filtering services will expire on March 19, 2018.  Due to the total cost that has been presented on budgetary quotes and per school board policy, an Invitation For Bids must be advertised. 

(18-189) APPROVAL OF FIVE-YEAR COMPREHENSIVE PLAN

A public hearing was held December 18, 2017.  Once approved, the Plan will be made effective as of February 1, 2018.

MOTION: That the Board approve the Five-Year Comprehensive Plan, as presented.
MOTION:   Mr. Lane     
SECOND:  Mr. Franson     
ROLL CALL VOTE:   Unanimous 

(18-190) APPROVAL OF CAPITAL IMPROVEMENT PLAN

A public hearing was held December 18, 2017.  Once approved, the Plan will be made effective as of February 1, 2018.

MOTION: That the Board approve the Capital Improvement Plan, as presented.
MOTION:  Mrs. Morgan      
SECOND:  Mrs. Seckner     
ROLL CALL VOTE:     Mr. Franson – YES
                                    Mr. Lane - YES
                                    Mrs. Morgan - YES
                                    Mr. Persinger - NO
                                    Mrs. Seckner - YES
                                    Mr. Tucker - YES
                                    Mr. Wright - YES

(18-191) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE

The reports were reviewed.     

(18-192) JOINT PROCUREMENT ARCHITECTURE / ENGINEERING SERVICES - RFP

It is our intent to participate in a Joint Procurement RFP with Alleghany County for Architectural and Engineering Services.  The current 5 year contract expires June 30, 2018.  Alleghany County is issuing the RFP and will include Alleghany County Public Schools.

POLICY REVISIONS

(18-193) POLICIES GCBI AND GCBD-RA

Policy GCBI clarifies employee court requirements for job-related purposes will continue as leave without loss of pay; however, court requirements for personal purposes will require use of personal/annual leave or be placed on leave without pay.   Changes to Policy GCBD-RA will allow 10 and 11 month full-time employees to convert two sick leave days to personal leave days if they have been employed by the division for 10 years and have a balance of 50% earned sick leave.  The policies will be considered for approval at next meeting.

OTHER BUSINESS – ADDITION TO AGENDA

(18-194) Resolution to support the creation of a Small and Rural Schools Coalition 

The resolution is to support the creation of a Small and Rural School Division Coalition in order to better advocate for students, teachers, staff, and stakeholders. Mr. Kotulka recommended approval of the resolution.

MOTION: That the Board approve a resolution to support creation of a Small and Rural Schools Coalition, as presented.
MOTION:  Mrs. Seckner     
SECOND: Mrs. Morgan      
ROLL CALL VOTE:  Unanimous 

ADDITION TO THE AGENDA:  AGENDA ITEM #18-197, “TO AMEND THE 2017-2018 LEGISLATIVE PRIORITIES”

MOTION: That the School Board add to the agenda to amend the 2017-2018 Legislative Priorities.
MOTION:   Mrs. Morgan
SECOND:  Mr. Franson
ROLL CALL VOTE:  Unanimous

(18-197) TO AMEND THE 2017-2018 LEGISLATIVE PRIORITIES

The Board discussed amending the legislative priorities to include state funding for our nurses and administrators.  Mr. Kotulka stated he would make the amendment and send the amended priorities to Delegate Austin and Senator Deeds. 

MOTION: That the Board amend the 2017-2018 Legislative Priorities to include that the Commonwealth of Virginia fully fund our nurses and administrative positions in all of our schools.

MOTION:  Mr. Franson     
SECOND: Mr. Lane      
ROLL CALL VOTE:  Unanimous 

CLOSED SESSION

(18-195) CODE OF VIRGINIA: PERSONNEL MATTERS 2.2-3711.A.1., STUDENT MATTERS 2.2-3711.A.2, AND SCHOOL SAFETY REPORTS

MOTION: That the School Board enter closed session to discuss Personnel Matters, Student Matters, and School Safety Reports as authorized by the Code of Virginia Sections 2.2-3711.A.1, 2.2-3711.A.2, and 2.2-3711.A.19.

MOTION:   Mr. Lane
SECOND:  Mr. Franson
ROLL CALL VOTE:  Unanimous
TIME: 8:07 p.m.

MOTION: That the School Board return to open session from closed session.
MOTION:   Mr. Lane    
SECOND:  Mr. Franson
ROLL CALL VOTE:  Unanimous
TIME: 8:53 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:   Mr. Franson
                                    SECOND:  Mr. Lane
                                    ROLL CALL VOTE:     Mr. Franson – YES
                                                                        Mr. Lane - YES
                                                                        Mrs. Morgan - YES
                                                                        Mr. Persinger - YES
                                                                        Mrs. Seckner - YES
                                                                        Mr. Tucker - YES
                                                                        Mr. Wright - YES                                  

                                                                         7-YES          0 - ABSENT          0 -NO 
                                     TIME: 8:54 p.m.

           

         Randall Tucker_School Board Chairman_Signature  Lorie Bess_School Board Clerk_ Signature
Chairman, Alleghany County School Board                                     Clerk 

PERSONNEL

(18-196) PERSONNEL ACTIONS

MOTION: That the Board approve all personnel actions as discussed in closed session and recommended by the Superintendent.
MOTION:   Mr. Lane      
SECOND:  Mrs. Morgan  
ROLL CALL VOTE:  Unanimous 

BOARD MEETING EVALUATION SURVEY

Board members were provided an evaluation summary from the December meeting. 

ADJOURNMENT

MOTION:  That the January 24, 2018 meeting of the Alleghany County School Board be adjourned.

MOTION:  Mr. Lane 
TIME: 8:55 p.m.

        Randall Tucker_School Board Chairman_Signature                     
 Lorie Bess_School Board Clerk_ Signature
 Chairman, Alleghany County School Board
              Clerk