July-9-2018 Reorganization and Regular Meeting

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MINUTES

REORGANIZATION, YEAR END CLOSEOUT, AND REGULAR MEETING OF THE ALLEGHANY COUNTY SCHOOL BOARD

July 9, 2018

 

The Alleghany County School Board held its reorganization, year-end closeout and regular meeting on July 9, 2018, at 6:00 p.m. at Central Office Complex in Low Moor, Virginia.

 

PRESENT: Gerald E. Franson; Donnie T. Kern; R. Craig Lane; Danielle I. Morgan; Jennifer S. Seckner; Randall S. Tucker, and Jacob L. Wright.  Also present: Eugene P. Kotulka, Superintendent; and Lorie C. Bess, Clerk.

 

ABSENT: 

 

Mr. Kotulka presided as chairman pro tempore and called the meeting to order at 6:00 p.m.  The call to order was followed by a moment of silence and the recitation of the Pledge of Allegiance.

 

ELECTION OF CHAIRMAN

In his capacity as chairman pro tempore, Mr. Kotulka asked for nominations for Chairman.   Mr. Kern nominated Mr. Wright.  Mr. Franson nominated Mr. Tucker. 

 

Mr. Kotulka asked for a motion to close the nominations. 

MOTION:  That the nominations for Chairman of the Alleghany County School Board be closed.

MOTION:  Mr. Lane

ROLL CALL VOTE: Unanimous                          

 

Because two nominations were made, a roll call vote was taken and each Board Member stated who they wished to elect for Chairman. 

ROLL CALL VOTE:    Mr. Franson – Mr. Tucker

                                    Mr. Kern – Mr. Wright

                                    Mr. Lane – Mr. Tucker

                                    Mrs. Morgan – Mr. Wright

                                    Mrs. Seckner – Mr. Tucker

                                    Mr. Tucker – Mr. Tucker

                                    Mr. Wright – Mr. Wright

By majority vote, Mr. Tucker was elected as Chairman of the Alleghany County School Board. 

 

ELECTION OF VICE CHAIRMAN

Chairman Tucker asked for nominations for Vice-Chairman.  Mr. Kern nominated Mrs. Seckner.  Mrs. Seckner nominated Mr. Franson. 

 

Chairman Tucker asked for a motion to close the nominations. 

MOTION: That the nominations for Vice-Chairman of the Alleghany County School Board be closed.

MOTION: Mr. Wright  

ROLL CALL VOTE:  Unanimous                                     

 

Because two nominations were made, a roll call vote was taken and each Board Member stated who they wished to elect for Vice Chairman. 

ROLL CALL VOTE:     Mr. Franson – Mrs. Seckner

                                    Mr. Kern – Mrs. Seckner

                                    Mr. Lane – Mr. Franson

                                    Mrs. Morgan – Mrs. Seckner                               

                                    Mrs. Seckner – Mr. Franson

                                    Mr. Tucker – Mr. Franson

                                    Mr. Wright – Abstain

 

Because there was a tie vote, the Board agreed to nominate and vote again.

 

Chairman Tucker asked for nominations for Vice-Chairman.   Mr. Kern nominated Mrs. Seckner.  Mr. Lane nominated Mr. Franson. 

 

Chairman Tucker asked for a motion to close the nominations. 

MOTION: That the nominations for Vice-Chairman of the Alleghany County School Board be closed.

MOTION: Mr. Lane 

ROLL CALL VOTE:  Unanimous                                     

 

Because two nominations were made, a roll call vote was taken and each Board Member stated who they wished to elect for Vice Chairman. 

 

ROLL CALL VOTE:     Mr. Franson – Mrs. Seckner

                                    Mr. Kern – Mrs. Seckner

                                    Mr. Lane – Mr. Franson

                                    Mrs. Morgan – Mrs. Seckner                               

                                    Mrs. Seckner – Mrs. Seckner

                                    Mr. Tucker – Mrs. Seckner

                                    Mr. Wright – Abstain

By majority vote, Mrs. Seckner was elected as Vice Chairman of the Alleghany County School Board. 

 

APPOINTMENT OF CLERK

MOTION:  That Lorie C. Bess shall serve as Clerk of the Board.

MOTION:   Mr. Franson 

SECOND:  Mr. Wright

ROLL CALL VOTE:  Unanimous                                     

 

APPOINTMENT OF DEPUTY CLERK

MOTION: That Mary Jane Mutispaugh shall serve as Deputy Clerk.

MOTION:  Mr. Lane  

SECOND: Mrs. Seckner

ROLL CALL VOTE:  Unanimous                                     

  

DESIGNATION OF SUPERINTENDENT’S DESIGNEES

Chairman Tucker, upon recommendation of the Superintendent, designated Mary Jane Mutispaugh, Jan Hobbs, Fred Vaughan, and Keven Rice to serve as the superintendent’s designees

 

DESIGNATION OF RECORDERS

Chairman Tucker, upon recommendation of the Superintendent, designated Lorie Bess and Mary Jane Mutispaugh to serve as recorders.

 

APPOINT FOUR REPRESENTATIVES TO JACKSON RIVER TECHNICAL CENTER JOINT BOARD OF CONTROL

Chairman Tucker asked for nominations to the JRTC Board of Control.

Mr. Wright nominated himself.  Mr. Tucker nominated Mr. Franson.  Mr. Franson nominated Mrs. Seckner.  Mr. Lane nominated Mr. Tucker.

 

Chairman Tucker asked for a motion to close the nominations. 

MOTION: That the nominations be closed.

MOTION: Mrs. Morgan

ROLL CALL VOTE:  Unanimous             

 

MOTION:  That Mr. Wright, Mr. Franson, Mrs. Seckner, and Mr. Tucker be appointed to the Jackson River Technical Board of Control

MOTION:  Mr. Lane

ROLL CALL VOTE:  Unanimous

 

APPOINT ONE REPRESENTATIVE TO JACKSON RIVER GOVERNOR SCHOOL EXECUTIVE COMMITTEE

Chairman Tucker asked for nominations to the Jackson River Governor School Executive Committee.  Mr. Franson nominated Mrs. Morgan. 

 

Chairman Tucker asked for a motion to close the nominations. 

MOTION: That the nominations be closed.

MOTION: Mr. Franson 

ROLL CALL VOTE:  Unanimous             

 

MOTION:  That Mrs. Morgan be appointed to the Jackson River Governor School Executive Committee for 2018-2019.

MOTION:  Mr. Franson

ROLL CALL VOTE: Unanimous 

 

APPOINT DELEGATE AND ALTERNATE TO VSBA DELEGATE CONVENTION

The Chairman and Vice Chairman will serve as the voting delegate and alternate to represent Alleghany County Public Schools during the 2018 Virginia School Board Association Convention in November. 

 

APPOINT TWO REPRESENTATIVES TO ADMINISTRATIVE BUDGET COMMITTEE

Chairman Tucker appointed Mr. Lane and Mr. Franson to the Administrative Budget Committee.

ROLL CALL VOTE:  Unanimous             

 

APPOINT THREE REPRESENTATIVES TO SPECIAL COMMITTEE ON BOARD GOVERNANCE

Chairman Tucker appointed Mr. Lane, Mr. Franson, and Mrs. Seckner to the Special Committee on Board Governance.

ROLL CALL VOTE:  Unanimous

 

(19-01) PROVISION OF REQUIRED CODE OF VIRGINIA DOCUMENTS*

Pursuant to the Code of Virginia, Section 2.2-3702, Mr. Kotulka reminded School Board members that they are to read and familiarize themselves with the provisions of the Virginia Freedom of Information Act, the Virginia Conflict of Interest Act (School Board Policy BBFA), and the Virginia Public Records Act.  A copy of each document was provided to all Board members.  

 

(19-02)   ACCEPTANCE OF VSBA CODE OF CONDUCT*                                                                                            

Mr. Lane read the Code of Conduct and asked all Board members who agreed with the Code of Conduct to please sign the form.

MOTION: That the VSBA Code of Conduct be adopted as presented.

MOTION: Mrs. Morgan  

SECOND:  Mr. Franson

ROLL CALL VOTE:  Unanimous                                     

 

(19-03) LOCATIONS OF ALLEGHANY COUNTY SCHOOL BOARD POLICY MANUALS

Mr. Kotulka reported that copies of the Alleghany County School Board Policy Manual are available to the public at the Central Office Complex at 100 Central Circle, Low Moor, VA, and in each school’s office and library. He noted the policy manual is also available on the school website, per state statutory requirement. 

 

(19-04) APPROVAL OF 2018-2019 CALENDAR OF SCHOOL BOARD MEETINGS AND EVENTS*

The calendar was reviewed at the May and June meetings.    

MOTION: That the Board approve the 2018-2019 calendar of School Board meetings and events, as presented.

MOTION:  Mrs. Morgan    

SECOND: Mr. Franson

ROLL CALL VOTE:  Unanimous    

 

COMMUNITY PARTICIPATION

(19-05) 2018 VSBA MEDIA HONOR ROLL COMMENDATION:  Darrell Gleason, The Virginian Review, and Jerry Clark, The Alleghany Journal.

Mr. Gleason and Mr. Clark were presented certificates as nominees for the 2018 VSBA Media Honor Roll.  Board members thanked them for their service to the community.  

 

(19-06) PUBLIC COMMENT

There were no citizens wishing to address the Board.

 

(19-07) SCHOOL BOARD MEMBER AND SUPERINTENDENT COMMENTS

Mr. Wright congratulated Hannah Wolfe for placing 16th in the country in the college division during the recent welding competition in Kentucky.  He stated this is a great accomplishment for her and for our division.  He discussed his support for JRTC and his desire to keep students in the area after graduation.  He stated he will miss having Todd Persinger on the Board and he appreciated his hard work and his dedication to the students.   He stated he would like to create a committee to develop a plan to create a consolidated community.

 

Mr. Lane congratulated Darrell Gleason and Jerry Clark on their VSBA Media Honor Roll nomination.  He stated there is a lot going on this year and many exciting things to come. 

 

Mr. Franson thanked everyone for attending and their support.  He congratulated Hannah Wolfe, Darrell Gleason, and Jerry Clark.  He welcomed Donnie Kern to the Board.

 

Mrs. Seckner thanked Jerry Clark and Darrell Gleason for keeping the community caught up on the news.  She congratulated Hannah Wolfe on her award.  She sated she hopes to work with Covington on school consolidation and believes it would be great for the community, if it is done right. 

 

Mrs. Morgan thanked everyone for attending the meeting.  She congratulated Mr. Tucker and Mrs. Seckner on their chair and vice-chair appointments.  She thanked Mr. Wright for his help in getting Hannah Wolfe to the welding competition.  She stated she is looking forward to a very exciting year coming up.   

 

Mr. Kern congratulated Mr. Tucker and Mrs. Seckner on their appointments.  He commended Mrs. Seckner for being an engaged board member.  He commended Darrell Gleason for his work in capturing sports events and other news items.  He thanked Jerry Clark for thinking “outside of the box” and making it possible for people to watch meetings online.   He thanked Mr. Umstead for his involvement in the teacher pay movement and noted the Board needs to assist his efforts to make the state recognize that education is the most important asset in our community and that we want our students to be productive citizens.   

 

Mr. Tucker stated there are a lot of good things going on, one of them being the New Tech program starting this fall.  He stated the Board does support Mr. Umstead’s efforts and will assist him any way it can.  He stated he will never vote for consolidation if it “falls on the backs of our teachers” and that salaries would have to be done fairly before he would support it.   He thanked Darrell Gleason and Jerry Clark for their service to the community.

 

Mr. Kotulka welcomed Donnie Kern to the Board.  He thanked Mr. Wright for going the extra mile and supporting JRTC programs.  He thanked Mr. Gleason and Mr. Clark for their assistance this past school year in getting the news out to the community.  He stated the state needs to provide funding for teacher salaries and not require those funds to be matched by the school division. 

 

(19-08) CONSENT AGENDA*

The following items were included for approval.   

A.  Approval of Minutes of June 18, 2018 Regular Meeting, June 21, 2018 Work Session and Professional  

     Development Retreat, and June 21, 2018 Called Meeting  

B. Cafeteria report

C. Communications/Monthly Reports

  1. JRTC monthly report

D. Field Trip Requests:

       1.    All overnight and out-of-state trips associated with Virginia High School League, and  

              district/regional/state honors band and choral competitions.

E.  Final 2017-2018 Year-end payment of bills

MOTION: That the items listed on the consent agenda be approved as presented.

MOTION:   Mr. Lane      

SECOND:  Mrs. Seckner

ROLL CALL VOTE:  Unanimous

 

BUDGET AND FINANCE

(19-09) BUDGET REPORT*

School Operating Fund

$1,706,798.98

School Textbook Fund

$1,189,564.96

Alleghany Foundation Nursing Grant

$38,789.09

Governor’s School

$189,154.35

Scholarship

$75,916.66

Alleghany Foundation Mental Health Initiative

$0

School Capital

$1,957,295.90

Medicaid Reimbursement

$447,984.77

Technology

$0

Grand Total

$410,862.04

 

(19-10) FINAL 2017-2018 YEAR-END PAYMENT OF BILLS*

This agenda item was included with the Consent Agenda #19-08. 

 

(19-11) FINAL 2017-2018 YEAR-END FUND BALANCE TRANSFERS*

Year End Operating Fund Balance

  1. Unexpended 2018 Fund 1 – Operating balance of $846,007.11. The primary contributors to this balance were:
    1. Loan repayment from Fund 12 - Alleghany Foundation Instructional Technology Grant – $48,000.00
    2. Lower JRTC vocational payments (one year only) – $101,676.00
    3. Additional Title VI-B reimbursement – $41,241.79
    4. Perkins Grant reimbursement for 2016-17 expenditures – $36,490.42
    5. Insurance refunds – $20,831.73
    6. Substitute employees – $84,705.01
    7. Wages and benefits* – $487,970.86

 

      *This balance from wages and benefits is due to a combination of budgeted positions that were not filled during the fiscal year, budgeted positions that were modified or changed, replacement benefit, pre-taxed employee benefits impact to FICA expense, and lower health insurance expense.

 

SUPERINTENDENT REPORTS AND RECOMMENDATIONS

(19-12) CALENDAR INFORMATION*

Mr. Kotulka reminded the Board of the following meetings:

- July 10, 12:00 – JRTC Joint Board of Control at JRTC (Reorganization meeting)

- July 23-26 – Possible called meeting to approve personnel

- August 2 - Division-wide Convocation at Clifton Middle School, Gleason Forum Hall         

- August 8 – School opens

- August 20 – Regular monthly meeting at Central Office Complex (pending calendar approval)

- August monthly calendar

 

(19-13) INVITATION TO ATTEND AUGUST 2, 2018 DIVISION-WIDE CONVOCATION

Convocation will be held August 2, 2018, beginning at 8:30 a.m. in the Gleason Forum Hall at Clifton Middle School.

 

(19-14) STUDENT RETENTION REPORT*

Below is the retention report for the last five years. The past two years have shown a downward trend in retentions.  The Light Retention Scale is utilized at the elementary level to make more informed decisions concerning retention.  Questions asked are, what was going to be different if a student is retained?  Could the student go on to the next grade and interventions be implemented with fidelity? Answers to these questions play a part in the decision making process for each student considered for retention.

 

Schools

2017- 18

2016 - 17

2015 - 16

2014 – 15

2013 – 14

Alleghany High School

13

12

21

29

27

Clifton Middle School

17

0

0

7

9

Callaghan Elementary

1

1

0

1

4

Mountain View Elementary

5

2

5

18

14

Sharon Elementary

0

0

0

3

1

Total students retained

36

15

26

58

55

 

(19-15) CONSIDER CAFETERIA PRICE INCREASES*

The school lunch prices will raise five cents for all schools and adult lunches for the 2018-2019 school year.  The price for lunch will be $2.45.  A La Carte items will remain the same as last school year. Breakfast prices will also remain the same. Mountain View Elementary and Sharon Elementary will provide free lunches for all students through the CEP program.

MOTION:  That the School Board approve a five cent lunch increase for all schools, as presented.

MOTION:   Mr. Wright

SECOND:  Mr. Lane

ROLL CALL VOTE:     Mr. Franson – YES

                                    Mr. Kern - YES

                                    Mr. Lane - YES 

                                    Mrs. Morgan - YES

                                    Mrs. Seckner - NO

                                    Mr. Tucker - YES

                                    Mr. Wright - YES    

 

(19-16) CAPITAL IMPROVEMENT AND OPERATIONAL MAINTENANCE UPDATE*

Board members were provided the work orders in their agenda packet.     

 

OTHER BUSINESS

(19-17) ADDITION TO THE AGENDA

There were no further additions to the agenda.

 

CLOSED SESSION

(19-18) CODE OF VIRGINIA: PERSONNEL 2.2-3711.A.1.

MOTION: That the School Board enter closed session to discuss Personnel Matters, as authorized by the Code of Virginia Section 2.2-3711A.1.

MOTION:   Mr. Wright 

SECOND:  Mr. Lane

ROLL CALL VOTE: Unanimous

TIME: 7:24 p.m.

 

MOTION: That the School Board return to open session from closed session.

MOTION:   Mr. Franson  

SECOND:  Mr. Wright

ROLL CALL VOTE:  Unanimous

TIME: 8:11 p.m.

 

CERTIFICATION OF EXECUTIVE SESSION

The Chairman requests a motion to certify that to the best of each member’s knowledge:

  1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and
  2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the School Board.

                                    MOTION:   Mr. Wright

                                    SECOND:  Mr. Lane 

                                    ROLL CALL VOTE:    Mr. Franson - YES

                                                                        Mr. Kern - YES

                                                                        Mr. Lane - YES 

                                                                        Mrs. Morgan - YES

                                                                        Mrs. Seckner - YES

                                                                        Mr. Tucker - YES

                                                                        Mr. Wright - YES                                  

 

                                                                        7 -YES            0 – ABSENT      0 - NO    

                                                                        TIME: 8:12 p.m.            

 

 

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PERSONNEL

(19-19) PERSONNEL ACTIONS*

MOTION: That the Board approve all personnel actions as discussed in closed session and recommended by the Superintendent. 

MOTION:   Mrs. Morgan

SECOND:  Mr. Lane

ROLL CALL VOTE:     Mr. Franson - YES

                                    Mr. Kern - YES

                                    Mr. Lane - YES

                                    Mrs. Morgan - YES

                                    Mrs. Seckner - ABSTAIN

                                    Mr. Tucker - YES

                                    Mr. Wright - YES    

 

ADJOURNMENT

MOTION:  That the July 9, 2018 meeting of the Alleghany County School Board be adjourned.

MOTION:  Mr. Lane  

TIME: 8:13 p.m.

 

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